Current jobs related to Administrative Specialist - Carteret - Aston Carter

Job Title: Administrative Specialist Job Description A leading Corporation is looking for a Administrative Specialist to join their team This role includes a large range of duties including but not limited to computer literacy tasks such as email communication with customers, creating invoices based on bills of lading, mailing invoices to customers, and creating orders for the warehouse. The role also involves using Excel for data entry, pivot tables, and V-lookup to support the General Manager with reporting and much more Responsibilities: Invoice Preparation and Submission: Prepare and submit invoices to clients in a timely and accurate manner, ensuring all required documentation is included. Payment Tracking: Monitor and track payments received, following up on overdue invoices and resolving any billing discrepancies. Project Coordination: Collaborate with project managers to understand project scope, budgets, and timelines to ensure accurate billing. Documentation Management: Maintain organized records of all billing and invoicing activities, including contracts, change orders, and payment schedules. Client Communication: Act as the primary point of contact for clients regarding billing inquiries, providing clear and professional communication. Reporting: Generate and distribute regular billing and financial reports to management, highlighting any issues or discrepancies. Compliance: Ensure all billing activities comply with company policies and industry regulations. Hard Skills 2+ years of billing experience Ability to communicate with customers professionally and computer literacy Microsoft Excel experience (Pivot Tables & V-Lookups) Bilingual (English & Spanish - Nice to have) Job Type This is a Contract to Hire position with a duration of 6 Month(s). Work Environment In office 5 days a week in Carteret, NJ - third generation family-owned and operated corporation. Benefits Opportunity to work with a global pharmaceutical organization Flexible compensation Great benefits package Internal career growth opportunities This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.