Mindess School

4 weeks ago

Ashland, United States Ashland High School Full time
The Mindess School is seeking a dynamic individual to join our staff in the front office in the position of 52 Week Administrative Assistant.

Position Description:
  • Greet and interact with children and adults in a welcoming manner
  • Welcome visitors and process appropriately
  • Assist Principal by providing administrative support
  • First-line contact for PTO and volunteers
  • Responsible for handling staff attendance and substitute assignments
  • Coordinate translation services
  • Coordinate with teachers in planning Field Trips, including handling of money, etc.
  • Handle Student Activities accounting and preparation of all documents, including check writing, deposits, reimbursements, gifts and donations procedures, bank statements, reconciliations, etc.
  • Prepare reports for Business Office and/or auditors with regards to Student Activities and school checking account
  • Complete all tasks in relation to the budget, including supply inventory, license renewals, etc.
  • Complete all ordering through MUNIS
  • Post all Site Council Agendas in timely manner
  • Responsible for school calendar
  • Initiate Daily Bulletin for staff
  • Assist with data entry, document preparation, and filing
  • Coordinate communication with staff, parents, and students as necessary
  • Coordinate the logistics for events, including scheduling, room setup, and resource allocation
  • Prepare materials and resources for meetings and events as required
  • Liaison for school photos
  • Liaison for office equipment
  • Perform general office duties such as answering phones, responding to emails, and managing correspondence
Qualifications:
  • Exceptional accuracy and attention to detail
  • Excellent organizational skills
  • Strong communication skills both verbally and in writing
  • Strong ability to maintain confidential information
  • Flexible, ability to multitask, and comfortable working in a fast-paced environment
  • Strong interpersonal skills
Requirements:
  • High School Diploma or equivalent Bachelor Degree preferred
  • Proficiency in working with Microsoft applications and Google Documents
  • Ability to speak other languages preferred but not required, preferably Portuguese

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