Administrative Assistant, Audit, Compliance, Policy, and Government Affairs Departments

6 hours ago

WinstonSalem, United States Wake Forest University Full time
Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary
Provides comprehensive administrative support to the Chief Audit Officer ("CAO"), the Chief Compliance and Privacy Officer (CCPO), and the Associate Vice President for Policy and Government Affairs ("AVP") and their respective teams. Operating under indirect supervision, this position provides primary administrative, logistical, project support to the CAO, the CCPO,
and AVP by managing their schedules, travel plans, and correspondence to ensure optimal use of time, effective and timely communication, and preparedness for meetings and events. The role also involves coordinating meetings with the Board of Trustees Audit & Compliance Committee. Additionally, the Administrative Assistant handles a range of complex and/or confidential administrative projects, demonstrating discretion and independent judgment. The Administrative Assistant proactively anticipates needs and opportunities, ensures high levels of accuracy, and triages and solves problems.

Job Description

Essential Functions:
  • Serves as the primary point of administrative contact and liaison with internal and external constituencies on a range of varied issues.
  • Assists the CAO with Board of Trustee functions.
  • Coordinates BOT Audit and Compliance Committee scheduling, messaging and Diligent materials.
  • Manages the CAO, CCPO, and AVP's calendars for all appointments and meetings, ensuring strategic use of time.
  • Helps create, organize, and manage files, as needed.
  • Manages confidential correspondence to include responding to routine occurrences; provides resource material and/or drafts. Handles logistics for meetings, retreats, and other gatherings on and off campus; responds and addresses unexpected changes and associated requests; arranges for urgent issues to be handled by appropriate staff.
  • Creates appropriate documents including agendas, presentations, and follow-up for meetings with trustees, cabinet members, faculty, staff, and students.
  • Communicates effectively, both verbally and in writing, with all office staff, faculty, and visitors.
  • Organizes office travel, including arranging transportation, lodging, and other travel needs; determines best itineraries with possible conflicting requests.
  • Reviews and processes payment requests, invoices, reimbursement requests, journal entries, generates purchase requisitions, and locates and negotiates with outside vendors as necessary.
  • Assists with administrative duties and support activities associated with committee meetings.
  • Responsible for maintaining inventory of necessary supplies for the office.
  • Provides assistance in understanding and interpretation of University policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
  • Assists with coordination of campus constituent/stakeholder meetings.
  • Provides budget support, as needed.
Required Education, Knowledge, Skills, Abilities:
  • Bachelor's degree or five years of experience supporting at the executive level with progressively more responsible duties, or an equivalent combination of education and experience.
  • Ability to work collaboratively with senior University administrators and foster strong relations within the campus community and with external agencies.
  • Well-developed administrative, planning, and project-management skills.
  • Excellent written, oral, and interpersonal communication skills with the ability to work professionally, courteously, and effectively with a wide range of constituencies in a diverse community, including students, staff, faculty, and administrators.
  • Exceptional organizational and time-management skills, often with multiple simultaneous tasks to effectively prioritize.
  • Extremely detail-oriented in coordinating activities, balancing workflow, and managing resources.
  • Demonstrates integrity with a strong work ethic; takes initiative, can anticipate future needs, and can work independently and under minimal supervision.
  • Ability to use individual discretion and independent judgment to make decisions appropriate for the Audit, Policy and Government offices.
  • Adherence to confidentiality of sensitive information in accordance with state and federal laws, professional ethics, and University and departmental policies.
  • This is an in-office position with the possibility of some remote/flexible schedule.
Preferred Education, Knowledge, Skills, Abilities:
  • Proficiency with common computer software programs such as Google Suite, Microsoft Office, the internet, and be able to operate standard office equipment.
  • Knowledge of University structure, policies, and procedures, excellent calendar management skills including the coordination of complex executive meetings.
  • High degree of self-motivation.
  • Strong ability to anticipate office needs, plan ahead, and to proactively and strategically meet those needs in a timely manner.
  • Ability to follow-up on all projects and tasks until successful completion.
  • Ability to interact effectively with a variety of professionals.
  • Ability to gather and analyze data, compile information, and prepare reports.
  • Ability to organize workflow and coordinate activities.
  • Ability to interpret policies and procedures.
  • Ability to present and display professional demeanor at all times.
  • Ability to maintain effective customer relations.


Physical Requirements: light work; standing, walking, talking, hearing, and close visualacuity. Subject to inside environmental conditions. Not substantially exposed to adverse environmental condidtions.

Additional Job Description

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Time Type Requirement
Full time
Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

  • Associate Director, Compliance and Training, Financial Aid Office

    2 months ago

    Winston-Salem, United States InsideHigherEd Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...

  • Administrative Assistant 4

    2 weeks ago

    Winston Salem, United States Public School of North Carolina Full time

    FUNCTIONAL PURPOSE An employee in this class performs advanced journey level administrative and clerical support duties in an administrative office or in a school in one of the following responsibility areas: serving as Lead Secretary or Registrar in a school with a variety of work tasks including bookkeeping and providing leadership to other clerical...

  • Intensive Care Nurse

    2 weeks ago

    Salem, Virginia, United States Department of Veterans Affairs Full time

    About the RoleWe are seeking an Intensive Care Nurse to join our team at the Department of Veterans Affairs. As a valued member of our healthcare team, you will provide exceptional care to our patients and contribute to a collaborative environment.

  • Administrative Assistant V

    2 weeks ago

    Winston Salem, United States Public School of North Carolina Full time

    FUNCTIONAL PURPOSE An employee in this class performs advanced journey level administrative and clerical support duties in an administrative office with the following responsibility areas: administrative level secretarial or office assistant functions in the central office or auxiliary area; or handling a specialized function in department such as...

  • Administrative and Budget Support Associate

    2 days ago

    Winston-Salem, United States Winston-Salem State University Full time $43,328 - $52,000

    Position Details Classification Information Position Classification Title Business Services Coordinator FLSA Non-Exempt Position Class 10739 ...

  • Administrative and Budget Support Associate

    2 days ago

    Winston-Salem, United States Winston-Salem State University Full time $43,328 - $52,000

    Position Details Classification Information Position Classification Title Business Services Coordinator FLSA Non-Exempt Position Class 10739 ...

  • Nursing Assistant Compliance Officer

    3 weeks ago

    Winston Salem, United States Forsyth Technical Community College Full time

    The Clinical Compliance Officer will be a member of a diverse team that supports program/student achievement and success by ensuring accreditation compliance, facilitating communication with internal and external stakeholders, securing and maintain accuracy of clinical documents for faculty and students, and performing quality assurance services for the...

  • Administrative Assistant

    1 month ago

    Winston-Salem, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Benefits: Competitive salary Opportunity for advancement Paid time off Training & development SERVPRO of West Forsyth County is hiring an Administrative Assistant! Benefits SERVPRO of West Forsyth County offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be...

  • Clinical Compliance Officer, Nursing Assistant I

    1 month ago

    Winston Salem, United States Forsyth Technical Community College Full time

    The Clinical Compliance Officer will be a member of a diverse team that supports program/student achievement and success by ensuring accreditation compliance, facilitating communication with internal and external stakeholders, securing and maintain accuracy of clinical documents for faculty and students, and performing quality assurance services for the...

  • Surgery Center Administrator

    4 months ago

    Winston-Salem, United States USPI Full time

    United Surgical Partners International (USPI),  the largest Ambulatory Surgery Center platform in the country, is seeking candidates for the top operations role,  Surgery Center Administrator,  for Kimel Park Surgery Center in Winston-Salem, NC. Kimel Park Surgery Center performs procedures in the specialty areas of: Ophthalmology, Orthopedic...

  • Executive Lead for Government Relations in Oregon and Washington

    2 weeks ago

    Salem, Oregon, United States WelbeHealth Full time

    About This RoleWe are seeking an exceptional Executive Lead for Government Relations to spearhead our government affairs function in Oregon and Washington. As a key member of our team, you will develop and implement effective engagement strategies, fostering outstanding relationships with elected officials and administration staff in designated states.Key...

  • Administrative and Budget Support Associate

    1 month ago

    Winston-Salem, United States Winston-Salem State University Full time

    The Administrative and Budget Support Associate for the Office of the Vice Chancellor for Student Affairs (hereafter referred to as the ABS Associate) works closely with divisional leadership to achieve strategic goals. This position assists in the d Associate, Support, Budget, Administrative, Commercial Driver, Retail

  • Senior Policy Analyst

    1 week ago

    Salem, Oregon, United States Marion County, OR Full time

    About the RoleWe are seeking an experienced Senior Policy Analyst to join our team in Marion County, OR. As a key member of our policy analysis team, you will play a crucial role in providing high-level support to our commissioners and ensuring that their administrative and policy needs are met.ResponsibilitiesProvide expert advice and guidance on policy...

  • Administrative Assistant

    1 month ago

    Winston-Salem, United States SERVPRO of West Forsyth County Full time

    Benefits: Competitive salary Opportunity for advancement Paid time off Training & development SERVPRO of West Forsyth County is hiring an Administrative Assistant! Benefits SERVPRO of West Forsyth County offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be asked...

  • Administrative Assistant

    2 weeks ago

    Winston-Salem, United States Herbalife Nutrition, Ltd Full time

    The Administrative Assistant position will be 100% onsite at our state of art Innovation and Manufacturing facility in here Winston-Salem, NC. Will be responsible for providing administrative support to the Director of the production operations depar Administrative Assistant, Administrative, Assistant, Department

  • Medical Administrative Assistant

    1 month ago

    Winston-Salem, United States OrthoCarolina Full time

    At OrthoCarolina, our team is our greatest asset and the foundation of our success; we share a common passion for making lives better. We are a diverse group of individuals, accountable to each other through the backbone of our beliefs: trust, honesty and mutual respect; ensuring our voice is heard. Our positive environment supports individual growth and a...

  • Administrative Assistant

    4 days ago

    Winston-Salem, United States Herbalife Nutrition, Ltd Full time

    The Administrative Assistant position will be 100% onsite at our state of art Innovation and Manufacturing facility in here Winston-Salem, NC. Will be responsible for providing administrative support to the Director of the production operations depar Administrative Assistant, Administrative, Assistant, Department Learn More

  • Administrative Assistant

    2 weeks ago

    Winston-Salem, United States Goodwill of Northwest North Carolina, Inc. Full time

    Our Administrative Assistant supports all center departments, striving for organizational and customer service excellence. They hold themselves accountable for the smooth and efficient flow of paperwork and for the positive experience of each facilit Administrative Assistant, Administrative, Assistant, Microsoft, Retail

  • Administrative Assistant

    4 days ago

    Winston-Salem, United States Goodwill of Northwest North Carolina, Inc. Full time

    Our Administrative Assistant supports all center departments, striving for organizational and customer service excellence. They hold themselves accountable for the smooth and efficient flow of paperwork and for the positive experience of each facilit Administrative Assistant, Administrative, Assistant, Microsoft, Retail Learn More

  • Operational Compliance Associate II

    2 weeks ago

    Winston-Salem, United States ICON plc Full time

    Operational Compliance Associate II ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development At ICON, it's our people that set us apart. Our diverse teams...