Office Manager

4 weeks ago


Willoughby, United States Virtual Full time
Vaco is hiring for an Office Manager opportunity in Willoughby OH. This is a direct-hire opportunity that is fully onsite

Key Responsibilities:
International Shipping Management:
  • Coordinate with vendors and logistics partners to process international shipping purchase orders.
  • Ensure compliance with international shipping regulations and documentation requirements.
  • Optimize shipping costs while maintaining high standards of service delivery.
  • Track shipments and resolve any issues or delays in transit.
Accounts Receivable Management:
  • Generate and send invoices to clients accurately and promptly.
  • Monitor accounts receivable aging and follow up on overdue payments.
  • Resolve billing discrepancies and disputes in collaboration with relevant stakeholders.
  • Maintain accurate records of transactions and update financial databases.
Vendor and Client Relationship Management:
  • Cultivate strong relationships with vendors, ensuring timely communication and resolution of issues.
  • Liaise with clients regarding payment inquiries, billing disputes, and account reconciliations.
  • Provide exceptional customer service, addressing client queries and concerns promptly and professionally.
Financial Reporting and Analysis:
  • Prepare regular reports on shipping expenses, accounts receivable status, and key financial metrics.
  • Analyze financial data to identify trends, opportunities for improvement, and areas of risk.
  • Assist in budgeting and forecasting processes as needed.
Office Administration:
  • Support general office administration tasks as required, such as managing supplies, coordinating meetings, and handling correspondence.

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