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Transaction Coordinator

4 weeks ago

San Diego, California, United States TruCapital Partners Full time

About the Role:

We are seeking a highly organized and detail-oriented Transaction Coordinator with a strong background in commercial real estate transactions. This role will support the Transaction Manager in managing acquisitions, dispositions, and refinances, serving as their right-hand person. The ideal candidate will thrive in a fast-paced, dynamic environment and possess the ability to juggle multiple projects while maintaining exceptional attention to detail. If you have a passion for commercial real estate and excel at streamlining processes, this is an outstanding opportunity to join this team.

Job Description:

  • Audit, organize, and maintain both physical and digital due diligence materials to ensure they are easily accessible for internal team members.
  • Prepare and manage electronic data rooms for external parties to review transaction-related materials efficiently.
  • Work closely with the Transaction Manager to oversee and track all aspects of real estate transactions, ensuring adherence to critical timelines, deadlines, and contingencies.
  • Facilitate communication and collaboration with vendors, including inspectors, appraisers, escrow officers, and title companies, to coordinate essential services.
  • Ensure all vendors and stakeholders are aligned with the transaction objectives and timelines for seamless operations.
  • Partner with the finance team to manage sales, acquisitions, and transaction-related documents while maintaining accuracy and compliance.
  • Stay proactive in identifying opportunities to streamline processes, improving efficiency and reducing transaction timelines.
  • Organize and prioritize tasks effectively to handle multiple projects simultaneously while maintaining attention to detail.
  • Support the resolution of any issues or delays during transactions by coordinating with all relevant parties to ensure smooth outcomes.
  • Continuously assess and refine workflows to enhance the overall transaction coordination process.

Qualifications:

  • Minimum of 4 years of experience in handling commercial real estate deals, such as acquisitions, dispositions, and refinancing.
  • Demonstrated ability to oversee multiple intricate transactions at the same time, ranging from 2-3 to over 20 projects.
  • Proven success in excelling under pressure and efficiently navigating shifting priorities while maintaining focus.
  • Experience with designing and optimizing transaction workflows is highly desirable.
  • Outstanding written and spoken communication capabilities with a polished and professional approach.
  • Skilled at utilizing checklists to ensure all critical steps in transaction processes are completed accurately.
  • A bachelor's degree in a related field, such as business, finance, or real estate, is advantageous.
  • Adept in using modern technology tools, including Google Workspace and Microsoft Office programs.