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Administrative Analyst

2 months ago

State University, United States Arkansas State University Full time
  • HSS building liaison
  • Schedules all classes per semester for the 45 HSS classrooms
  • Schedules meetings in HSS as requested by individuals from across campus
  • Manages keys and electronic key boxes per department in HSS
  • Reviews safety procedures, updates and communicates changes to building users including HSS, Fowler Center, Fine Arts, Art Annex, and ED/COMM
  • Maintains IED machine
  • Provides general IT trouble-shooting to support faculty
  • Maintains HSS Digital Signage
  • Performs Receptionist Duties for Dean's Office
  • Serves as back-up for initiating travel, requisitions, and budget transfers
  • Reviews PRT calendar and reminds the Dean and Chairs of PRT deadlines
  • Types and produces PRT letters/submits to AAR/transmits to faculty
  • Facilitates PRT College Committee workflow
  • Types, produces, and sends various donor letters
  • Transmits official communication to CLAC faculty on behalf of the Dean's Office
  • Supervises student workers (5 or 6 per year) and provides professional office training for each student worker
  • Takes meeting minutes as requested by the Dean
  • Collects conflict of interest forms from departments
  • Maintains college website
  • Helps to coordinate college events
  • Maintains the Dean's and Associate Dean's calendars and scheduling meetings for them
  • Maintains official college committee rosters
  • Collects and transmits official documents to the Registrar's Office
  • Orders plaques and certificates for college award winners for College Honors Ceremony
  • Advertises and promotes college events
  • Maintains personnel files
  • Other duties as assigned