Documentation - Export Documentation Coordinator
6 days ago
Ray-Mont Logistics is a dynamic and growing organization dedicated to being the essential link in the international business logistics supply chain. We offer a comprehensive range of logistics services, including loading, transportation, and storage of surplus products.
We are currently looking for a full-time Documentation Coordinator to join our vibrant team. The ideal candidate will embody Ray-Mont's core values: Quality, Flexibility, Performance, Commitment, Attitude, and Innovation.
Duties and Responsibilities to be performed with or without reasonable accommodation
- Combine and convert data from multiple sources - customer instructions, cargo data from our terminal operations and data from ocean shipping lines - into accurate negotiable and non-negotiable ocean bills of lading within internal and external deadlines
- Create accurate US export declarations for customer shipments in strict compliance with US export regulations
- Create original certificates of origin and other certificates as required by our customer
- Answer customer questions about document status' in a time-sensitive manner
- Contact customers proactively to advise them in advance of delays or corrections needed
- Coordinate with our invoicing department
- Track and trace export cargo from origin to destination
- Maintain accurate record of document release dates relative to cargo shipping dates
- Ensure accurate and timely communication is provided to customers
- Other duties as assigned or required
- Ability to work under own initiative, as part of a team and with other teams
- Possess problem solving and critical thinking skills
- Possess strong aptitude for event date management and timeline of events
- Demonstrated detail orientation and document proofing skills
- Excellent written and verbal communication skills
- Demonstrated customer service skills
- Ability to promote and preserve the reputation and values of the company
- Orientation towards cost-containment and risk-management
- Aptitude for global geographic place names
- Aptitude with English/Metric unit of measure conversions
- Ability to quickly master proprietary software
- Intermediate MS Office 365 skillset
- Ability to quickly learn industry terminology
- Prior experience working international banking documentary credit department; or
- Experience working in a freight forwarding / NVOCC organization or customs brokerage; or
- Prior experience working in any import or export shipping environment
- Prior experience working with SAP
- Prior experience handling letters of credit
In addition to the above, Ray-Mont Logistics employees have the benefit of:
- Very competitive salary with annual raise
- A full group insurance coverage plan, including an employee assistance program, supported by the employer's contribution
- A 401(k)-matching program, supported by the employer's contribution.
- Advancement opportunities within the company.
At Ray-Mont Logistics, we are committed to fostering a diverse and inclusive workplace.
Other details
- Job Family Office
- Pay Type Salary
- Min Hiring Rate $42,000.00
- Max Hiring Rate $52,000.00
Apply Now
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