Activities Manager

2 days ago

New York, United States The Yale Club of New York City Full time

The Activities Manager at The Yale Club of New York City is responsible for all aspects of The Yale Club's member events including planning, coordinating, and managing each event and serving as the editor of the Club's monthly newsletter. This is a two-year term role intended for Yale University graduates.

Requirements

Event Planning

  • Collaborate with the Activities Committee to provide a full and diverse schedule of member programs, such as lectures, cultural tours, wine tastings, All-Ivy Interclub social events, musical programs, family activities, and more.
  • Coordinate with Yale University and the Yale Alumni Association to bring Yale-related speakers and programs to Club, as well as program offerings around Yale-related events (the Harvard-Yale Game, Feb Club, and more).
  • Maintain Activities budget and expenses for events.
  • Supervise member billing and internal department payroll for events.
  • Work with the Director of Marketing to develop marketing strategies for events.
  • Collaborate with Private Events, Housekeeping, Engineering, Security, and the culinary departments on events.
  • Negotiate contracts for potential vendors and oversee vendor management onsite.
  • Manage Member Interest Groups and brainstorm new themed Happy Hour ideas.
  • Liaise with the Young Members' Committee.
Event Management

Virtual
  • Research potential speakers and activities for virtual events, and coordinate outreach for approved speakers and activities.
  • Provide tech support for events (Zoom & A/V set up).
  • Introduce and moderate virtual lectures.
  • Control audience Q&A and maintain engagement.
  • Prepare event-specific follow-up surveys.
  • Perform minor editing on recorded events and post on member website.
In-Person
  • Coordinate all pre-production details (planning and set-up) and onsite management for a wide variety of events, including, but not limited to: lectures, concerts, theater outings, dinners, tastings, parties, family activities, holiday events, external excursions, etc.
  • Liaise with Activities Committee hosts for speaker introductions as needed.
  • Manage check-in and registration.
  • Handle photography for social media/print marketing promotions.
  • Address member questions and needs for events.
  • Track trends for popular in-person events.
  • Assist with recruitment events in New Haven.
Reservations
  • Determine reservation guidelines for events.
  • Post events on website and app, and keep track of which events require additional promotion.
  • Handle all member requests for assistance with RSVPs.
Newsletter Editor
  • Oversee all areas of production of the Club's monthly newsletter and additional communications including:
    • Layout and design
    • Obtain, edit, and proofread copy
    • Coordinate domestic and international mailings
    • Maintain digital and print deadlines
Requirements:

• Represent the Yale Club, Private Events and Management in a positive manner.

• Maintain professionalism at all times.

• Dress appropriately for work environment.
  • Must be skilled with learning new software and comfortable with digital platforms
  • Comfortable being on camera, moderating virtual events
  • Ability to develop relationships with members, Governance members, and guest speakers
  • Strong work ethic and dedication to work product
  • Ability to manage time effectively and complete multiple tasks in a given time period and meet deadlines
  • Strong project management skills
  • Ability to work independently
  • Flexibility in work hours to supervise all events (weekday evenings and occasional weekends)
  • Demonstrate strong and dynamic leadership traits to be able to deal with members, guests, managers and employees. Displays a positive "can-do" attitude at all times.
• Uphold and follow expectations, rules and guidelines as established by the Club.
  • Highly organized and detail-oriented.
  • Possess the ability to be flexible and adapt to change.
  • Excellent presentation and communication skills including, email, written, phone, and verbal.
  • Be dynamic, self-motivated, creative, practice empathy, emotional intelligence, and mindfulness with members and staff.
  • Professional demeanor, respectful, and professional interactions with all vendors and staff.
Reasoning Abilities and Physical Demands:
  • Ability to problem-solve, create and maintain schedules, and be both a prepared and flexible person.
  • Establish and uphold positive and productive working relationships with all staff.
  • Work efficiently, both independently and as part of a team.
  • Be organized, exercise sound judgment, perform detailed tasks; understand, follow and give clear verbal and written direction.
  • Job routinely requires sitting, walking, bending, stooping, reaching, talking, and use of a computer and telephone.
Education and Experience:
  • Yale University Graduate with a Bachelor's Degree (work experience highly beneficial)
  • Previous club or hotel experience a plus.

Essential functions listed on this job description are not all-inclusive. The Director of Activities and Events and/or the Activities Committee Chair may assign additional duties and responsibilities as necessary.

Acknowledgement:

I have reviewed this job description and discussed it with my supervisor. I understand that this job description is not an exclusive or exhaustive list of all the job functions that I may be asked to perform from time to time.

Salary Description

$75,000 to $85,000

  • Activities Manager

    1 day ago

    New York, United States The Yale Club of New York City Full time

    The Activities Manager at The Yale Club of New York City is responsible for all aspects of The Yale Club's member events including planning, coordinating, and managing each event and serving as the editor of the Club's monthly newsletter. This is a two-year term role intended for Yale University graduates. Requirements Event Planning Collaborate with the...

  • Manager, Client Activation

    1 month ago

    New York, New York, United States Dotdash Meredith Full time

    Manager, Client Activation Job Description: Client Activation produces integrated marketing programs on behalf of our major advertising clients. Our team serves a pivotal role in providing our clients with "white glove" service, executing a wide-range of program elements–custom digital and print magazine content, events, editorial sponsorships, and more...

  • Manager, Client Activation

    1 month ago

    New York, United States Dotdash Meredith Full time

    Manager, Client Activation  Job Description:  Client Activation produces integrated marketing programs on behalf of our major advertising clients. Our team serves a pivotal role in providing our clients with “white glove” service, executing a wide-range of program elements–custom digital and print magazine content, events, editorial sponsorships,...

  • National Field Activation Manager

    1 month ago

    New York, United States SoHo Experiential LLC Full time

    Job DescriptionJob DescriptionIn your capacity as National Field Activation Manager, you will oversee the day-to-day business for the client’s spirit sampling and local market activation programming. You will supervise a large team that manages and orchestrates programming in the field across the country, as well as independent contractors and vendors to...

  • Regional Activation Manager

    1 month ago

    New York, United States SoHo Experiential LLC Full time

    Job DescriptionJob DescriptionIn your capacity as Regional Activation Manager (RAM), you will serve as the primary liaison between Soho and our spirits client’s presence in On and Off National & Regional Accounts. You will have direct oversight and management of staffing agency partners to plan and execute sampling and experiential marketing programs on...

  • Manhattan Active Transportation Management Consultant

    1 week ago

    New York, New York, United States Pros2Plan LLC, a Spinnaker SCA Subsidiary Full time

    Job OverviewPros2Plan LLC, a Spinnaker SCA Subsidiary, is seeking a Manhattan Active Transportation Management Consultant to join our team. This role is pivotal in understanding and aligning our clients' operational needs with effective technical solutions.Key Responsibilities:Act as the primary expert on the Manhattan Associates (MA) Transportation...

  • Regional Activation Manager

    3 weeks ago

    New York, United States SoHo Experiential LLC Full time $90,000 - $100,000

    Job DescriptionJob DescriptionIn your capacity as Regional Activation Manager (RAM), you will serve as the primary liaison between Soho and our spirits client’s presence in the assigned region. You will have direct oversight and management of staffing agency partners in seven (7) markets to execute sampling and experiential marketing programs. You...

  • Regional Activation Manager

    1 month ago

    New York, United States SoHo Experiential LLC Full time

    Job DescriptionJob DescriptionIn your capacity as Regional Activation Manager (RAM), you will serve as the primary liaison between Soho and our spirits client’s presence in the assigned region. You will have direct oversight and management of staffing agency partners in seven (7) markets to execute sampling and experiential marketing programs. You...

  • Senior Influencer and Activations Manager – USA

    2 months ago

    New York, United States MacGregor Black Full time

    Senior Influencer and Activations Manager – USAAre you a master at building world-class brands?Do you have experience in the US beauty and wellness market? Are you a strategic thinker that scales with the best influencers in the game?MacGregor Black is partnered with a leading consumer goods brand on the search for a Senior Influencer and Activations...

  • Activity Coordinator

    4 days ago

    New York, United States New York Junior Tennis League,Inc Full time

    Job SummaryWe are seeking a highly motivated and experienced Activity Specialist to join our team at New York Junior Tennis League, Inc. The successful candidate will be responsible for developing and implementing engaging activities for our youth participants, while maintaining a safe and supportive learning environment.Key ResponsibilitiesDevelop and...

  • Activity Specialist

    2 weeks ago

    New York, United States Police Athletic League Part time $17

    Job DescriptionJob DescriptionActivity SpecialistThe Police Athletic League (PAL) is the largest independent youth organization in New York City that provides educational and recreational activities for children and young adults. PAL Inc. and The New York City Police Department work in partnership to provide communities with summer and after-school...

  • Sales Activation Manager

    7 days ago

    New York, New York, United States Vita Coco Full time

    Job Summary:The Vita Coco Company is seeking a highly motivated and experienced Field Sales Activation Manager to support the growth of our brands in key non-traditional channels across the Eastern Coast of the United States. As a key member of our sales team, you will be responsible for building relationships with accounts, community partners, and customers...

  • Activity Specialist

    4 weeks ago

    New York, United States Hudson Guild Full time

    Job DescriptionJob DescriptionSalary: $25POSITION OVERVIEW: Under the supervision of the Program Coordinator, the Activity Specialist is responsible for coordinating and facilitating activity lesson plans in a specific area of expertise, working collaboratively in assisting with all activities needed for the proper operation of the program and supervising...

  • Manhattan Active Transportation Management Solution Architect

    3 months ago

    New York, United States Pros2Plan LLC, a Spinnaker SCA Subsidiary Full time

    Job DescriptionJob DescriptionSpinnaker SCA has several immediate openings for a Manhattan Active Transportation Management Solution Architect/Functional Consultant/ Sr Consultant /Principal Job Description: Manhattan Transportation Management Consultant role is to identify and understand our clients’ business requirements, and appropriately match that...

  • Active Directory EngineerConsultant

    4 days ago

    New York, United States SuntechPros Full time

    Job Title: Active Directory Engineer/Consultant Location: Brooklyn NY (Onsite) 12 months Contract (Possible of Extension) Client: Federal Need someone with following profile: These are the requirements Top Goals Identity Management architecture Oversee AD Azure AD HR database 3rd party Identity tools to manage document and design Identity...

  • Outdoor Activity Coordinator

    2 weeks ago

    New York, New York, United States Central Park Sports Full time

    Outdoor Activity Coordinator - Central Park SportsRole Overview: We are in search of a skilled Outdoor Activity Coordinator to lead and oversee our Summer Sports Initiative.Qualifications: The ideal candidate will possess a background in engaging with youth within the outdoor recreation sector, guiding recreational sports, and managing a team of activity...

  • Manhattan Active Transportation Management

    3 months ago

    New York, United States Pros2Plan LLC, a Spinnaker SCA Subsidiary Full time

    Job DescriptionJob DescriptionSpinnaker SCA continues to grow and we are currently hiring l  Manhattan Active Transportation Management - Project/Program & Comm Manager(s) Job Description: The Senior Project/Program & Comm Lead is a trusted advisor to client project leadership for assigned accounts.  This resource coordinates and drives communications...

  • Office Assistant

    2 months ago

    New York, United States Arc Fund Manager LLC Full time

    Job DescriptionJob DescriptionSalary: $40K to $50KAbout the OrganizationWe are active in venture capital, opportunistic real estate and family office activities. Check out www.arc-vc.com and www.arcny.com. Office AssistantThe Office Assistant supports the Arc team. The role involves a variety of administrative functions.  This includes normal...

  • Active Directory Specialist

    2 months ago

    New York, United States RightTalents LLC Full time

    Responsibilities: Identity Management architecture - Oversee AD, Azure AD, HR database, 3rd party Identity tools to manage, document and design Identity lifecycle for employees, consultants and B2B usersImplement security hardening group policies to 5 different Active Directory domains – convert from OU based to group based OU assignments, evaluate impact...

  • Active Directory Engineer

    5 days ago

    New York, United States RightTalents LLC Full time

    Title: Active Directory Engineer Client: Confidential Location: Brooklyn NY (Onsite) Duration: Long Term Job Description: Identity Management Serve as subject matter expert on Active Directory Azure AD & DNS Map out workflows for identity creation modification and deprovisioning across multiple systems Provide guidance on password synchronization...