Litigation Secretary

3 days ago

Los Angeles, United States Latham & Watkins Full time
About Latham & Watkins

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.

About the Role

The Litigation Secretary is an integral part of Latham's Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while working in a global team environment with a real-time work ticketing system (ServiceNow). This role will be located in our Century City office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

  • Daily time entry, expense reimbursement, calendaring and scheduling, managing/editing documents, and travel arrangements
  • Proactively learning internal systems and processes to find innovative solutions to problems and requests
  • Preserving the confidentiality of ours and our clients' protected information
  • Generating, editing, and posting client invoices
  • Collaborate with attorneys, paralegals, and the various support departments involved in the litigation process
  • Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
We'd love to hear from you if you:
  • Possess experience with the different types of proceedings handled by litigators: administrative, bankruptcy, civil, due diligence advice, government investigations, internal investigations, transactional advice
  • Demonstrate experience with the anatomy of a civil litigation case (Pleadings, Discovery, Trial, Judgment and Post-Trial/Appeals); Summons and Complaint; Answer/Motion to Dismiss; Discovery (written, deposition expert); Summary Judgment Motions and related documents(e.g., Notice of Motion, Short form Motion, Memorandum in Support of Motion [the "Brief"], Separate Statement of Facts, Affidavit/Declarations with Attached Exhibits, Certificate of Service); Mediation/Trial; Judgment/Settlement; Post Trial Appeal
  • Have experience with Depositions, including: Scheduling deposition and confirming availability; Assisting with preparation of notice or subpoenas and service of the same; Booking conference rooms (main conference room for deposition, break-out conference rooms for each party) and arranging for Tech support and catering needs
  • Have experience with Trial Work, including working with the attorney in preparation for trial; Arranging for conference rooms and related logistics; Arranging for the photocopy of exhibits that will be handed out during the trial; Arranging Travel for attorneys if necessary (e.g., transportation, hotel, food vendors, supplies, technology and room space, etc.)
  • Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
  • Possess the initiative to work both independently and in a team environment with a customer service focus
  • Display the ability to multi-task and adapt to continuously evolving technology platforms
And have:
  • A Bachelor's degree; a minimum of three (3) years of prior professional experience in a legal or professional services environment may be considered in lieu of a degree
Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes:
  • Healthcare, life and disability insurance
  • A generous 401k plan
  • At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
  • Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
  • Professional Development programs
  • Employee discounts
  • And more


Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. We draw from a remarkable wealth of talent to create one of the world's leading law firms, and advance these commitments through the work of our Global Citizenship department. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are.

Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO). Please click the link below to review the Ordinance.

Please click here to review your rights under U.S. employment laws. #Associate #LI-MA1

Pay Range

USD $75,000.00 - USD $100,000.00 /Yr.

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