Administrative Clerk III

Salary : $2,409.75 Biweekly
Location : Nome, AK
Job Type: Full Time
Job Number: 50129
Department: Governor's Office
Division: Elections
Opening Date: 04/09/2025
Closing Date: 4/25/2025 5:00 PM Alaska
Division: Elections
Position Open To: Alaska Residents Only
Bargaining Unit: Excluded
Range: 12

Job Description

Job Description
The Division of Elections for the State of Alaska is looking for an

Administrative Clerk III to help us keep our elections

Secure, Accurate and Fair

What you will be doing:

The Division of Elections is seeking a dynamic individual to join our Region IV Elections office team. This position serves as the initial contact with the public in person and on the phone, responding to questions about voter registration, and statistics and other information. This position performs specialized, complex clerical work requiring independence, judgment, and initiative.

Our organization, mission, and culture:

The Division's mission is to ensure public confidence in the electoral process by administering voter registration and elections with the highest level of professional standards, integrity, security, accuracy, and fairness. The administrative team provides support for all voter registration and election management functions. The position must perform extensive data entry into the Voter Registration System with a high degree of accuracy. The position provides information to the public and other agencies requiring interpretation and explanation of voter registration, polling places, absentee voting, candidacy, petitions, and other related information. There are often tight statutory deadlines and many interruptions. In an election year, overtime is required.

The ideal candidate will have the following knowledge, skills, abilities, and experience:

• Outstanding work ethic and personal initiative
• Excellent organizational skills and ability to prioritize work when under pressure.
• Excellent customer services skills
• Excellent verbal and written communication skills
• Ability to thrive under very limited direct supervision.

The benefits of joining our team:

This position provides meaningful work in support of our mission and offers the opportunity to work alongside an elite team of hardworking individuals. This regional office is a tight knit family, which expands every other year with the election schedule. The work is exciting and varied and you will be part of a fun and dedicated team, providing an essential service to Alaskans. The Division of Elections offers an upward track for promotions. The Admin Clerk III, Elections is in the Exempt Service per AS 39.25.110(20). After successfully completing a period of probation, employees in the class achieve permanent status in the Division of Elections. Division of Election employees also have the benefit of flexible hours; flex schedules during non-election years and the possibility of part-time work is available for this position.

The working environment you can expect:

This position is located in Nome. The work environment is friendly, professional, and collaborative, with regular interaction with colleagues, other state agencies and the public.

A successful applicant will have some of the following competencies addressed in their application package:

Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
Customer/Quality Focus: Anticipates, monitors, and meets the needs of customers and responds to them in an effective, appropriate manner. Continually seeks to provide the highest quality service and product to customers.
Interpersonal Skills: Shows understanding, friendliness, courtesy, tack, empathy, concern, and politeness to others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to individual differences.
Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Minimum Qualifications

High school graduation or equivalent.

AND

6 months of advanced level clerical experience performing and/or supervising a variety of administrative activities. The experience should indicate the knowledge and application of a variety of administrative processes in areas such as supplies, inventory, supervision, travel, and accountability to handle office details in these areas.

Substitution: Postsecondary education in office skills, accounting, or computer science will substitute for the experience on a year-for-year-basis. A bachelor's degree or the equivalent in any major will substitute for the experience.

Special requirement: Individual positions in this class require skill in typing. Recruitment and selection will include this requirement.

Additional Required Information

COVER LETTER:

A cover letter is not required for this position. Your complete application including supplemental questions will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

SUPPLEMENTAL QUESTIONS:

For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION

To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required with each application. Transcripts may be attached at the time of application, provided at the time of interview, or if not provided, transcripts will be required prior to appointment.

EEO STATEMENT
The Office of the Governor complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 465-3897 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973. The Office of the Governor is an equal opportunity employer.

Contact Information

Monica Giang
Region IV Election Supervisor
(907)443-5285
electionsr4@alaska.gov
Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year

01

Describe your experience (6-month requirement) performing complex clerical work which required you to use judgment, perform multiple tasks simultaneously, work with tight deadlines, work through constant interruptions, and prioritize assignments.
02

Describe your experience (6-month requirement) providing administrative support functions such as maintaining supplies, answering a multi-line telephone, distributing mail, and maintaining file systems.
03

Describe your experience (6-month requirement) that demonstrates proficiency in the use of personal computers to communicate using email correspondence and use MS Office or Word to create and organize basic documents.
04

Describe your experience (6-month requirement) that demonstrates you are self-motivated, can problem solve and determine the best method of handling a particular task, work independently and as a team member with minimal supervision.
05

Describe your experience (6-month requirement) performing extensive data entry in a timely manner while following policies and procedures and maintaining a high degree of accuracy.
06

Describe your experience and ability to work long hours for months at a time while maintaining a positive attitude with your coworkers and meeting deadlines.
07

Describe your work history that demonstrates a strong commitment to work ethics, punctuality, and attendance.
08

Can you type at least 40 words per minute?

• Yes
• No

09

Can you lift at least 50 pounds?

• Yes
• No

Required Question

---