Assistant Executive Director

2 weeks ago

Rapid City, South Dakota, United States Peaceful Pines Senior Living - Rapid City Full time

Peaceful Pines Senior Living is committed to providing exceptional care and service with compassion. Our community offers a total of 60 independent living units, 29 assisted living units, and 32 memory care units located in the beautiful Black Hills.

The Assistant Executive Director is responsible for assisting in the daily operations of the facility, staff management, and the overall financial success of the facility, while ensuring quality care is provided to every resident at Peaceful Pines Senior Living. This role is needed to help provide compassionate leadership and effective management of the overall business operations, while providing a secure and empowering environment for our staff and the residents we serve. This position will be responsible for supporting all administrative tasks as assigned by the Executive Director (ED). This position will also assist with human resource initiatives including records management, process improvement, and data integrity in compliance with all local, state, and federal regulations. The Assistant Executive Director will provide support in HR processes including the hiring and termination process as well as driving the positive development of Peaceful Pines culture. This role will report to the ED and other leadership roles as needed and agrees to comply with and perform the duties and responsibilities as described below. In addition, the Assistant Executive Director may be asked to perform functions not listed below.

DUTIES AND RESPONSIBILITIES TO INCLUDE:

  • Assists in ensuring the well-being and protection of every resident through the delivery of high-quality care.
  • Promotes and supports a positive work environment focused on team building and collaboration.
  • Oversees monthly staff meetings that foster team engagement, respectful participation, and a solution-oriented approach.
  • Responsible for establishing and maintaining good working relationships with all residents, families, visitors, vendors, employees, and outside agencies.
  • Assist with the direct supervision of department leaders, which includes monitoring job performance, conducting performance evaluations, coaching, and conducting and documenting corrective action as needed.
  • Meets or exceeds standards of care and compliance for all Federal and State regulatory bodies, prepares and submits required reports to regulatory agencies.
  • Assists with strategies in census development and resident retention, management of accounts receivable and collections, billing, and the financial stability of the organization.
  • 24/7 on-call availability to respond to any facility emergencies. Participates in an on call rotation.
  • Maintains confidentiality of all pertinent personal or health information concerning residents and staff.
  • Partners with managers on employee relation issues and advise on corrective action up to and including termination.
  • Oversees employee recruitment and retention efforts as well as the new hire onboarding process.
  • Manages the offboarding process.
  • Reports, maintains, and monitors employee benefits, Workers' Compensation claims, OSHA standards, the alcohol and drug-free workplace program, hazard communication program and others as appropriate.
  • Partners with, counsels, and guides managers in matters of employee relations, investigations, and performance management in line with company policies, practices, culture, and government regulations.
  • Maintain and implement policies, procedures and the employee handbook.
  • Assist with processing biweekly payroll in a timely manner.
  • Participate in leadership meetings as appropriate.
  • Performs all other responsibilities as assigned by the Executive Director.

PREFERRED QUALIFICATIONS:

  • South Dakota certification as an Assisted Living Administrator, or successfully complete an Administrator training course/test approved by the SD DOH.
  • Must have a valid driver's license and reliable transportation.
  • Ability to pass background/required employment checks.
  • Bachelor's Degree in Human Resources or a Bachelor's Degree in Business Administration or a related field or equivalent combination of education and Human Resources/Administrative experience preferred.
  • Previous long term care experience is a plus.
  • Familiarity/proficiency with one or more of the following platforms: Slack, iSolved, PointClickCare, EduCare, Microsoft Office, SharePoint, TELs
  • Strong interpersonal, verbal and written communication skills.
  • Ability to research and analyze various types of data, especially compliance and regulatory standards.
  • Detail-oriented with the ability to plan and carry out job tasks independently.
  • Must be able to exercise discretion and solid judgment.
  • Ability to set priorities, manage multiple tasks simultaneously and adapt efficiently to change.
  • Effectively interface with all levels of employees and management.

BENEFITS AND PAY:

  • $48,000-$60,000 annually depending on experience, full-time, exempt, 40+ per week with an on-call rotation, some evenings and weekends as needed.
  • PTO, Retirement Plan Matching Contributions, Health, Dental, and Vision, Employee Assistance Program, and a same day pay program.
  • Management that cares about your personal and professional goals.
  • Paid training and education assistance.
  • Freebies (One daily meal, onsite laundry, frequent coffee runs, employee of the month gifts).
  • Growth opportunities galore

Must be able to pass a background check.

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