Sample Management Coordinator
5 days ago
Position Summary
The Sample Management Coordinator will be vital in tracking ongoing projects and managing samples and packaging components for a dynamic cosmetics company located in West Nyack, NY. This role demands exceptional organizational abilities, a meticulous eye for detail, and effective communication skills to collaborate with diverse internal teams.
Essential Functions
- Manage the organization and distribution of products in the Sample Room.
- Timely fulfill sample requests for both internal and client projects.
- Ensure prompt responses to all inquiries, guaranteeing on-time deliveries.
- Receive, inspect, and organize incoming cosmetic samples and packaging components, while regularly updating the master inventory spreadsheets.
- Label and prepare allocations for market launches of new USA collections.
- Oversee the sample production for internal collections in collaboration with the Senior Manager; log essential inventory details including supplier information, item reference codes, and quantities received.
- Prepare daily shipments both locally and globally, maintaining accuracy in shipping documentation and providing tracking information to recipients.
- Keep the Sample Room organized and efficient, regularly updating and shifting older collections while properly cataloging new samples received from international sources.
- Prepare succinct written updates on sample statuses for internal teams to ensure clear communication.
- Exhibit strong attention to detail with quality assurance, evaluating samples for aesthetic attributes, color consistency, and packaging integrity.
Job Qualifications
- Preferred Bachelor's Degree.
- Familiarity with the cosmetics industry is advantageous.
- Proficient in written communication and email etiquette.
- Skilled in Microsoft Outlook and Excel.
- Experience in a related field is a plus.
- Exceptional organizational and time management skills; highly detail-oriented.
- Strong judgment and decision-making abilities; solution-focused.
- Capability to handle multiple projects concurrently in a fast-paced environment.
EEO
We are dedicated to fostering a diverse and inclusive workplace where every team member is valued and respected. A variety of perspectives and experiences enhances our innovation and success. As an Equal Opportunity Employer, we do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. All qualified applicants are encouraged to apply and will receive fair consideration for employment, irrespective of these characteristics. We are committed to ensuring a work environment free from discrimination and harassment while promoting equal opportunity for all.
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