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Clerk- Data Entry_71H2 Copy

2 months ago

West Chicago, United States Suncast Full time

Clerk- Data Entry_71H2

The Data Entry Clerk, cross-trained for distribution data entry work at all Suncast facilities, is responsible for the accurate and timely entry of shipping data into the computer. He or she will also file complete shipping documents. Using a system-driven process, the Data Entry Clerk will coordinate the activity of the drivers and give them their dock assignments. Working with the Distribution Supervisor and Assistant Supervisors, this employee will establish priorities for truck loading. This will ensure minimal waiting time for carriers with appointments and maximize dock and employee utilization. This position services a seven-day a week operation. Overtime and weekend work may be required.

Responsibilities:

The following duties are considered essential to this position. Other responsibilities may be assigned.

Enter shipping data in the specified database. Ensure all entries are accurate and are entered in a timely basis.

Create shipping documents by using a computer program. Ensure documents are correct and complete.

Print reports and shipping documents as required.

Scan completed shipping documents in appropriate location.

Prepare bill of lading (BOL), master BOL, manifests, and other documents as required.

Read and follow order and/or customer specific notes on each packing list.

Coordinate activities of truck drivers at the dispatch window.

Review and sign paperwork as required.

Give information such as expected loading time, dock or queuing location, and driver waiting area.

Ensure drivers sign the mandatory driver's log.

Ensure all drivers are checked into the ship schedule (Softeon Truck Schedule) with a valid pick up number or booking/load number.

Log drivers with unidentifiable pickup/load numbers on a form and scan to the system.

Create and assemble sales waves on a daily basis as per the WMS.

Maintain the image exception report.

Call in or e-mail all loaded trailers and live, less than truckload (LTL) pick-ups that are ready and enter call-in notes.

Update Yard Check.

Maintain a professional manner at all times with internal and external customers.

Stay informed of new technology, methods, and materials for this position.

Support and comply with all Suncast safety policies, quality standards, and housekeeping methods at all times. Suncast policies have been developed to ensure compliance with employee law.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or GED required. Three to five years of experience in current field or department. Meets the requirements of all essential duties and responsibilities of this position. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. Requires general supervision, under standard practices, enabling employee to operate alone on routine work, checking with supervisor when in doubt.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to print and speak simple sentences. Ability to file alphabetically.

Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of U.S. weight measurement, volume, and distance. Ability to file numerically.

Ability to apply common sense understanding to carry out detailed but uninvolved written and oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Basic data entry skills are required for this position. Experience with a PC using Windows-based programs is a strong plus. Able to learn through additional training any programs related to the position.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing these duties, the employee will spend most of his or her time in an office environment. However, Suncast is a manufacturer, and it will be necessary to enter the warehouse environment to complete some tasks or to enter some office areas. Typically, offices are climate controlled and have a moderate noise level for an office. Warehouse areas are subject to seasonal variations in temperature and humidity. Noise level is generally moderate for a warehouse. Safety equipment is required when in warehousing areas.

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