Ward Clerk

Position Summary 

The Ward Clerk performs clinical and receptionist duties on assigned unit under the direct supervision of the Nurse Manager or Charge Nurse.  He/she also promotes cooperation, a positive attitude and creates a safe environment for both patients and staff. The Ward Clerk is responsible for knowing and adhering to established hospital policies and procedures, including all aspects of safety. 

Duties of a may include the following but are not limited to: 

• Transcribes doctors' orders and accurately communicates this information to appropriate personnel.

• Maintains and updates patient records as delegated by the Nurse Manager, Charge Nurse or other Nursing leader.

• Performs clerical functions as needed.

• Assists with telephone calls and channels information to appropriate person.

• Other duties as deemed appropriate by Management. 

Qualifications 

Required Qualifications: 

• High School Graduate 

• Attention to detail

• Visual and auditory acuity 

Preferred Qualifications:  

• Computer knowledge
• Knowledge of medical terminology

Special Notes:   Resume/CV should be included with the online application.

Posting Overview:  This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). 

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

·    Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

·    All Hospital positions maybe subject to changes in pass days and shifts as necessary. 

·    This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. 

·    This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook Southampton Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

·    Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Southampton's Employee Health Services*

·    Successfully complete a 4-panel drug screen*

·    Meet Regulatory Requirements for pre-employment screenings.

·    Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The Human Resources department will be responsible for any fee incurred for examination.

Company Overview:

Stony Brook Southampton Hospital as part of the Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500+ employees).

StaffCo is a Professional Employer Organization, commonly referred to as a PEO. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including the day-to-day direction and supervision of work.StaffCo is fully responsible for providing all Payroll and Human Resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all benefits for which one is eligible.  SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.    

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes.  Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.  The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.