Assistant, Administrative

1 week ago

Indianapolis, United States Simon Property Group Full time
Job Location:
Corporate Indianapolis

PRIMARY PURPOSE:

This position is primarily responsible for providing support in the administrative functions of the Leasing Department of Simon Property Group. This position will serve as a representative of the Leasing Department and must possess effective communication skills and professional appearance, as well as have the ability to handle sensitive and confidential information in a professional manner.

PRINCIPAL RESPONSIBILITIES:

The successful candidate's responsibilities will include, but not be limited to:
  • Greet and direct all incoming calls. This will include internal calls, as well as extensive phone contact with local, regional and national Tenants.
  • Coordinate conference calls and schedule meetings.
  • General office administrative duties such as greeting visitors at the reception area; handle incoming and outgoing deliveries; type correspondence, file, maintain office supplies and order as necessary; maintain office equipment, maintain leasing plans and marketing materials and order as necessary, etc.
  • Preparation of various projects for client proposals that may require the use of spreadsheets, power point presentations, digital camera use, etc.
  • Maintain calendars and schedule all necessary travel arrangements.
  • Complete all expense reports ensuring accuracy and timeliness of submission.
  • Maintain courteous and professional relationships with co-workers and clients; professionally interface with all internal departments of Simon Property Group.
  • Maintain a high level of confidentiality and professionalism.
MINIMUM QUALIFICATIONS:
  • Five years minimum administrative experience required.
  • Advance level of Microsoft Word, knowledge of Excel, Outlook and Microsoft Teams.
  • Excellent verbal and written communication skills. Team player with willingness to assist others.
  • Ability to work independently without direct supervision. Self-motivated and problem solving experience.
  • Excellent time management and organizational skills and ability to meet deadlines and work well under pressure.
  • SSLE experience a plus.
  • Strong organizational skills.
  • Ability to proof large amounts of information, check for accuracy and appropriateness of data.
  • Professional appearance.
  • Effective communication skills, both verbal and written.
  • Polished telephone courtesy
  • Attention to detail
  • Multi-task oriented

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