Admin Assistant, Intermediate

Whether you're looking for a collaborative team setting, excellent work-life balance or experience with an industry leader, our Admin Assistant opportunity offers many ways for you to get involved

UPMC East is currently seeking an organized and detail-minded individual to fill a fulltime Administrative Assistant role. This position will be scheduled Monday thru Friday – 8 am to 4:30 pm.

UPMC offers a competitive benefits package and an opportunity to continue to grow professionally from both a technical and managerial standpoint.

Candidates will be placed into the appropriate job title/salary grade based on experience and education.

Apply today to see where your career can go

Purpose:

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.

• May make travel arrangements.

• Maintains various accounting and budgetary records (i.e., completes expense reports).

• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results.

• Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

• Performs routine clerical functions, such as copying, sorting, filing, and typing.

• Sets up and maintains varied office files, logs, and records office activities.

• Orders office supplies and maintains office equipment.

• Answers, screens, and routes incoming calls and messages.

• Greets, screens, and directs visitors to appropriate staff member.

• Reviews administrative procedures and interprets them for employees.

• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

• High school diploma or equivalent

• Three years experience in an administrative support role

• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

• Ability to use applicable MS Suite products

• Working knowledge of business processes and procedures

• Knowledge of basic accounting and financial principles and functions

• Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran