4-H Program Coordinator

Join the 4-H Team of Cornell Cooperative Extension (CCE) Ulster County as a Program Coordinator Coordinate and support county-wide programs and events that allow youth to learn by doing and gain skills in a variety of project areas. Be the first point of contact for 4-H volunteers and provide office support for CCE Ulster County.

We are looking for a team member with skills in the following areas:

• Organization: Efficiently manage and coordinate multiple programs and events and work with diverse groups.

• Communication: Engage with volunteers, youth, parents/guardians, and the community through various channels.

• Teamwork: Collaborate effectively with volunteer leaders and staff.

• Attention to Detail: Maintain accurate records, paperwork, and participant files.

• Flexibility: Adapt to different tasks, from setting up events to transporting materials.

• Technical Skills: Use technology for communication, data collection, and promotion.

• Interpersonal Skills: Build positive relationships with the public, volunteers, and youth.

• Problem-Solving: Address challenges that arise during program implementation.

This is a full time position - 40 hours per week with flexibility in schedule depending on events and program needs. There are usually 3-5 nights and 1-2 weekends per month as part of the 40 hours per week.

The Cornell Cooperative Extension Ulster County 4-H Program Coordinator serves as a member of the 4-H Youth Development team to coordinate moderately complex tasks including organizing, planning and implementing activities and events to support the delivery of 4-H Youth Development programs in Ulster County. 4-H Coordinator is responsible for supporting program objectives and plans in all areas of 4-H Youth Development programming with emphasis on Volunteer Coordination, 4-H Clubs and Members, Animal Science programs including Auction, and 4-H Program Areas of Civic Engagement, Healthy Living, STEM (Science, Technology, Engineering & Math), and other programs as assigned. This position works in collaboration with administrative staff to provide front desk reception support and information on programs and events.

Required Qualifications:

• Bachelor’s Degree or Equivalent education in related field. Associate Degree and two years transferrable program experience is acceptable.

• 2 years of experience related to the role of the position.

• Strong organizational skills including the ability to create effective organizational systems and event management.

• Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).

• Ability to effectively participate in professional team efforts.

• Ability and willingness to work with diverse audiences and Create inclusive spaces

• Strong interpersonal skills with proven ability to work effectively with varying groups of people.

• Ability to speak in public and facilitate meetings as needed.

• Ability to work flexible hours which includes evenings and/or weekends.

• Detail-oriented with the ability to complete moderately complex and straightforward tasks

• Ability to follow procedures and written instructions.

• Ability to plan and organize work responsibilities according to priorities developed with the immediate supervisor.

• Must demonstrate a high degree of integrity, sound professional judgment and the ability to handle confidential and sensitive information.

• Ability to take meeting minutes in a timely and understandable way that clearly defines action steps

• Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Publisher, and Excel.

• Ability to meet travel requirements associated with this position.

Preferred Qualifications:

• Coursework in education, agriculture, organizational systems and/or Human/Youth Development.

• Experience with Cooperative Extension or other similar educational organizations.

• Experience in directing and collaborating with volunteers.

• Ability to identify and develop volunteer leadership.

• Ability to initiate, plan, organize, implement, teach, and evaluate informal educational programs.

• Ability to identify and utilize program resources from the organization and the community.

• Ability to relate effectively to co-workers, advisors, community and professional leaders.

• Spanish speaking, background and/or training in other languages an asset.

Responsibilities/Essential Functions: Program Responsibilities:

Program Delivery - 10%

• Deliver existing high quality 4-H Youth Development educational programs and events for youth ages 5-19 that address local 4-H Youth Development programming priorities with emphasis on Animal Science, Healthy Living, STEM, and Workforce Development. Events and programs require recruitment and coordination of volunteers and include 4-H Public Presentations, County and NYS Fair, 4-H Recognition Night and 4-H Livestock Auction.

• Utilize a variety of educational methods which may include direct teaching, group experiences, media, newsletters, electronic technology, internet, and distance learning to deliver programs that meet goals identified in the Plan of Work.

• Serve as subject matter resource in positive youth development strategies and volunteer involvement.

• Foster acceptance of programs, methods, and policies to address community and individual needs and consider diverse audiences through frequent contact with program participants, parents, and volunteers.

• Interact with program participants, parents, and volunteers representing CCE in a professional manner at all times.

• Represent CCE before the public, community leaders, government officials, Cornell or other land grant universities in a professional manner as part of program delivery.

• May be involved in multidisciplinary team efforts to deliver program.

Administrative Responsibilities:

Direction - 5%

• Provide input to supervisor and/or volunteers in planning the delivery of 4-H educational programs via various methods.

• Provide input to supervisor to assist in planning the delivery of the established 4-H program goals.

• Provide input to supervisor, based on knowledge of 4-H program needs and implementation, for planning the program budget.

Management - 10%

• Support volunteer management to ensure volunteer direction and procedures are followed according to established policies and procedures and provide guidance and resources for volunteers including recruitment, screening, orientation, training, evaluation, and management.

• Ensure Volunteers and 4-H members meet established administrative and programmatic deadlines

• Monitor program and volunteers to ensure that educational content conforms to policies and objectives of the association and is research based.

• Assist with identifying ways to reduce costs and maximize existing resources within the Association.

• Solve problems and resolve conflicts that arise within the 4-H Youth Development program utilizing appropriate policies and procedures and with supervisor guidance as needed.

Coordination/Operation - 70%

• Under guidance of Supervisor, assist in coordinating and supporting 4-H Youth Development county-wide programs and events. Provide support and coordination for and with volunteer leaders.

• Assist with the coordination, inventory, organization and preparation of materials, equipment, reference materials, etc. for a variety of 4-H Youth Development and other extension association activities as assigned.

• Coordinate registration, set-up, and prepare resources for special projects including but not limited to the 4-H Fairs, Award Trips, Awards and Recognition Night, Auction, county-wide programs, and other extension association activities as assigned.

• Provide support and coordination for various County and State Fair activities including enlistment of judges, scheduling of animal shows, staffing and coordination of volunteers for designated shows, programs, and events.

• Schedule use of space for programs and pass contracts through necessary risk management procedures

• Responsible for physically setting up the program space for educational trainings and programs.

• Accurately collect, prepare and maintain paperwork, participant files and database as required by supervisor, Association and funding source requirements.

• Complete and/or contribute to required reports in manner specified by supervisor, association or funding sources by established deadlines or as requested.

• Transport youth participants, other staff and program materials on an as needed basis in Association vehicles or personal vehicle.

• Compile and make ready teaching materials for 4-H Youth Development programs and volunteers applying existing subject matter knowledge.

• Collect evaluation data from program participants based on existing framework.

• Collect program needs assessment data based on existing framework.

• Coordinate the program implementation efforts, planning and activities related to 4-H Youth Development programming, events, and volunteer recruitment and coordination.

• Maintain communication with constituents and the community through variety of methods such as newsletters, e-mails, electronic technology, internet, phone messages, social media, website postings and content.

• Coordinate promotion of 4-H Youth Development by networking and volunteer recruitment efforts through public relation initiatives by providing information for preparation of reports, impact statements, and success stories on program progress and accomplishments for funders, advisory committees, Board and others as necessary.

• Act as first point of contact for 4-H Volunteers within the County.

• Prepare and submit expense reports.

• Assist in implementing a shared Association vision, building understanding around the mission and the advancement of the mission.

• Collaborate with administrative staff to provide general office and reception/welcome desk support.

• Maintain pleasant relationships with the public through a variety of contacts – walk-in office visitors, telephone, e-mail, and written correspondence. Direct callers and visitors or provide basic information about programs and events.

• May provide backup and support in collaboration with the support staff team to the overall Association and other program areas as needed.

Professional Improvement and Other Duties as Assigned - 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.

• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.

Health and Safety - Applies to all duties and functions

• Support the association to maintain a safe working environment.

• Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.

• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applies to all duties and functions

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

• Aware of, and adheres to, established Cornell Cooperative Extension Association of Ulster County policies and procedures, and Skills for Success.

• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

This is a full time, 40 hours per week, benefits eligible, non-exempt position. Compensation paid at the rate of $21.63 per hour. Excellent benefits, based on eligibility, including:

• Vacation, Sick and Personal time

• Paid Holidays

• NYS Health Insurance Program (including Dental Insurance)

• NYS Retirement

• Long-term Disability Insurance

• Voluntary Tax Deferred Annuity

• Voluntary Flexible Spending Accounts

• Voluntary Group Universal Life Insurance

• Voluntary Personal Accidental Insurance

• Voluntary Legal Plan Insurance

• Voluntary Long Term Care Insurance

• Voluntary Auto and Homeowner’s Insurance

• Voluntary Pet Insurance

• Voluntary New York’s College Savings Program

Please be sure to read the Notice to Applicants found on the Jobs with CCE page:

https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs

How To Apply: Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Ulster County are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/. For details on how to apply, visit: https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply

All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference. Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting.

All applications must be received on-line by March 20, 2025. Position closing dates may change based on Association needs.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. For additional questions or if you require an accommodation so you may participate in the selection process you are encouraged to contact Leah Cadwallader, Regional Human Resources Manager, e-mail LC267@cornell.edu or (845) 340-3990x314.

Job Title:

Association Program Coordinator II

Level:

004

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Leah Cadwallader

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.