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Public Records Specialist

4 weeks ago

Green Bay, Wisconsin, United States City of Green Bay, WI Full time
Salary: $24.05 - $24.71 Hourly
Location : Green Bay, WI
Job Type: Full-time
Job Number: 202500015
Department: Police
Division: Police Civilian
Opening Date: 01/29/2025
Closing Date: Continuous

General Description
The Green Bay Police Department is seeking a Public Records Specialist to help ensure compliance with public records laws. Public Records Specialists serve a critical role, working in conjunction with the Police Department Office Manager and the City Attorney's Office to ensure compliance with public records policies by reviewing records and applying redactions to exempt information, and releasing records.

Work Schedule: Monday-Friday, 7:30 a.m.-4:00 p.m.

Hiring Rate: $24.05-$24.71 per hour

No Residency Requirement.

The City of Green Bay is a leader in employee health and wellness with its Health/1265 program with a goal to engage all employees in their own health and well-being by providing insurance premium incentives and other benefits.

We are committed to fostering a diverse and inclusive work environment. We invite candidates of all backgrounds and experiences to apply, knowing that unique perspectives enhance our service to the community.

Examples of Duties

  1. Receives, tracks and processes verbal, written and electronic requests for public records.
  2. Retrieves, reviews and analyzes records for public records requests. Performs redactions of documents held by the Green Bay Police Department.
  3. Retrieves, reviews and analyzes audio, video and photos held by the Green Bay Police Department. Performs redactions or notes redactions to be made by department personnel.
  4. Releases records in accordance with department policies and state and federal laws.
5. Performs other duties as assigned.
Minimum Qualifications Required
  • High school diploma or equivalent.
  • Associate degree in Legal Studies, Paralegal, Criminal Justice or a related field preferred.
  • 2 years related experience. Experience in a public or municipal setting preferred.
A combination of equivalent experience and/or education may be considered.
Knowledge, Skills & Abilities
  • Knowledge of records management systems. Knowledge of filing and record keeping practices. Knowledge of public records and disclosure regulations.
  • Considerable skill in organizing and maintaining a variety of office records and confidential files, reports and various documents and correspondence.
  • Ability to utilize a computer and the required software. Ability to work independently without specific instructions. Ability to handle confidential information with discretion. Ability to interpret and follow complex written and oral instructions, including rules and regulations. Ability to multi-task and prioritize assignments while complying with deadlines. Ability to complete detail-oriented work and maintain a high level of organization. Ability to establish and maintain effective working relationships with staff and the public. Ability to deal effectively and tactfully with the public, and to communicate effectively both orally and in writing. Ability to work the required hours of the position.
May be required to demonstrate minimum competency by successfully passing approved tests.

Physical Requirements:
Ability to perform the following activities:
  • Lifting up to 10-20 pounds.
  • Carrying up to 10-20 pounds.
  • Frequent standing and sitting.
  • Ability to focus for long periods of time on projects.
  • Ability to reach, stoop, and lift.
The above is not to be construed as an exhaustive statement of duties, responsibilities or requirements. I have read the above position description and understand the duties and responsibilities of the position.
The City of Green Bay offers an attractive benefit package, which includes:
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Long Term Disability
  • Flexible Spending Plan
  • 457 Deferred Compensation Plans
  • Wisconsin Retirement System (WRS)
  • Vacation
  • Sick Leave
  • Paid Holidays