Manager, Grants Management

1 week ago

Washington, United States DC Water Full time
Job Description

The intent of this job description is to provide a representative summary of the major duties, locations, and responsibilities performed by incumbent(s) in this job. Incumbent(s) may not be required to perform all duties in this description, and incumbent(s) may be required to perform work-related tasks other than those specifically listed in this description. This job description is not a "contract" between the employee and the Authority. The job duties and essential functions may be changed at the discretion of the General Manager.

General

Job Title: Manager, Grants Management Job Code: OA0454 Supervises Directly: Yes New or Revised: New Regular or At-Will: At-Will Date Last Revised: 6/27/2024 Exempt or Non-Exempt: Exempt Compensation Approval Signature: Union/ Non-Union: Non-Union Department Name and Division: Finance-Debt and Treasury Management Salary Schedule: Non-Union Salary Range Cost Center Code: 300006 Grade: NU18 Essential Position: Yes Reports To: Vice President, Finance EEO Code: Officials and Administrators Work Format Hybrid

Who We Are & What We Do:
At DC Water, we provide more than 700,000 District of Columbia residents and 24.6 million annual visitors with essential water, wastewater, and stormwater services. DC Water also provides wholesale wastewater treatment services for 1.8 million people in Montgomery and Prince George's counties in Maryland, and Fairfax and Loudoun counties in Virginia. We aspire to be known for superior service, ingenuity, and stewardship to advance the health and well-being of our diverse workforce and communities. To achieve this vision, we commit to our shared mission every day-exceeding expectations by providing high quality water services in a safe, environmentally friendly, and efficient manner.

Role Description:
The Manager, Grants Management, is responsible for managing the entire lifecycle of Authority Grants, from research and application to tracking, analysis, compliance, and closeouts. This role involves coordinating grant applications and administration across all DC Water departments, as well as overseeing billing, cost recovery, financial reporting, and project management, as directed by the Vice President.

Essential Duties & Responsibilities:
  • Grant Identification and Tracking: Researches and identifies grant opportunities aligned with the Authority's goals and objectives, meticulously maintaining a comprehensive database or ERP system. Review and evaluate grant applications, ensuring they meet the program's criteria and objectives. Coordinate the review process with relevant stakeholders or established evaluation team.
  • Cross-Functional Coordination: Collaborates with cross-functional teams across the organization, including Strategy and Performance, Engineering, Emergency Management, Safety, and others, to coordinate grant applications and administration.
  • Maximizing Grant Fund: Works diligently to maximize grant funds for DC Water, including both formula and competitive grants from agencies such as the EPA, DOE, FEMA, and explores opportunities for leveraging tax credits.
  • Interdepartmental Collaboration: Leverages resources from various departments within DC Water, such as Budget, Grants and Wholesale Billing, and Strategy and Performance, to identify and pursue grants that align with the Authority's interests.
  • Policy and Procedure Development: Develops and establishes policies and standard operating procedures for grant management, involving collaboration with both internal and external stakeholders.
  • Grant Application Preparation: Identifies eligibility criteria and collaborates with stakeholders to prepare and submit grant applications and submission packages, closely monitoring their progress.
  • Financial Oversight: Works closely with the finance and budget team to develop necessary budgets and monitors all financial transactions related to grants, including reimbursement requests and billing.
  • Coordination with Grants and Wholesale Billing team: Coordinates with the Grants and Wholesale Billing Manager to processes grant and billing related financial transactions in the Authority's Oracle ERP system, to reconcile grants and project-related revenue and expenses in the Oracle ERP, ensuring accurate financial reporting.
  • Works with Program Manager, Financial Reporting. Develops and implements indirect cost rates and secures approval from grantor agencies and prepares the Annual Schedule of Expenditures of Federal Awards and related schedules, overseeing external grant audits.
  • Stakeholder Engagement: Establishes and maintains strong relationships with funding agencies and internal and external stakeholders. Represents DC Water at relevant events, workshops, and meetings to raise awareness and engagement related to the grants program.
  • Compliance and Documentation: Ensures that departments adhere to the terms and conditions outlined in the grant agreements. Maintains accurate and organized records of all grant-related documents, including applications, agreements, and reports. Prepares and submits required reports to higher management, donors, or regulatory agencies as necessary.
  • Program Monitoring and Evaluation: Coordinates the monitoring and evaluation of programs, projects, and assets funded by grants.
  • Audit Support: Assists in preparing various year-end audit schedules related to grants and projects.
  • Data Analysis: Conducts data and financial analysis to support management decision-making.
  • Reporting and Presentations: Prepares various grants management reports and presentation materials for effective communication within the organization. Develops and implements a system to track and monitor grantee progress and outcomes. Collects regular reports from departments on their project's status, impact, and financial accountability. Analyzes and synthesizes reports to assess the effectiveness and impact of the funded projects.
  • Evaluation and Continuous Improvement: Participates in the ongoing evaluation of the grant program's effectiveness and identify areas for improvement. Collaborates with relevant teams to implement changes based on lessons learned and feedback from departments.
Supervisory Responsibilities: Provides oversight of the Grants Management process lifecycle and approval of all related activities and sets performance standards and drives outcomes of the Grants Management Working Group.

Key Working Relationships: The Grant Manager plays a pivotal role in centralizing and streamlining

the grants management function at DC Water while collaborating with various departments. This

position requires a high degree of independence and expertise in grants management.

Skills & Qualifications:
The qualifications listed below are representative of the knowledge, skill, and ability necessary for an

individual to perform each essential responsibility satisfactorily. Reasonable amounts of training are

provided specific to DC Water's processes and procedures.

Required Skills & Qualifications
Required Experience: Seven (7) years of progressive grants management experience. Three (3) - Five (5) years demonstrated experience supervising grants personnel. Experience of local, state, and federal funding sources and the ability to locate potential sources for funding. Experience of grant funding policies and procedures and applicable local, state, and federal regulations. Experience in grant writing and submission processes. Minimum Education Requirements: Bachelor's degree in business, accounting, finance, economics or similar filed from an accredited university or college. Required Skills: Strong analytical, planning, and organization skills. Excellent attention to detail. Excellent project management skills and ability to prioritize work and resources. Advanced data analysis skills. Solid knowledge of grants evaluation process and financial impact. Excellent written and verbal communication skills. Ability to stay current on Grants policies and procedures to ensure compliance with local, state and federal funding sources. Required Licenses & Certifications: N/A Required Languages: N/A Physical Requirements: N/A

Preferred Skills & Qualifications
Preferred Experience: Experience in accounting, financial reporting, and cost recovery principles and procedures. Preferred Education Requirements: Master's Degree Certified Public Accountant (CPA) License Preferred Skills: Knowledge of Enterprise Resource Planning (ERP) software and related tools.

*The work environment characteristics described in the physical requirements section of the required skills & qualifications table are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

Your Experience at DC Water:
At DC Water, our people make us an industry leader. Join a group of thinkers, innovators, and problem solvers focused on protecting life's most precious resource in the nation's capital.
  • Take pride in your work. We provide an essential service and do work that matters. A career at DC Water is an exciting opportunity to help improve the environment and make a lasting difference for the community.
  • Connect to a strong culture. Everything we do is grounded in our shared values-accountability, trust, teamwork, customer focus, safety, and wellbeing.
  • Be your true self. We are an inclusive organization that embraces diversity, and we recognize and celebrate employees' individuality and unique contributions.
  • Build your skills and career path. We are committed to developing a future-ready workforce by helping our employees develop skills for the jobs of tomorrow.


We are proud to be an EEO/AA employer M/F/D/V.

We maintain a drug-free workplace and perform pre-employment substance abuse testing

The Americans with Disabilities Act prohibits discrimination against "qualified individuals with disabilities".

If a reasonable accommodation is needed to participate in the job application or interview process, to

perform essential job functions, and/or to receive other benefits and privileges of employment, please

email complianceada@dcwater.com.

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