HR Admin ClerkReceptionist

4 days ago

Boynton Beach, Florida, United States Tact Tech Security Solutions, LLC. Full time

Benefits:

Bonus based on performance

Competitive salary

Employee discounts

Flexible schedule

Free food & snacks

Free uniforms

Opportunity for advancement

Training & development

Position Summary:

The Administrative Clerk and Secretary provides essential support to the organization by performing administrative tasks, managing documentation, and ensuring efficient office operations. This role involves a combination of clerical duties, secretarial responsibilities, and customer service to maintain a productive and organized work environment.

Key Responsibilities:

  1. Documentation and Filing

Maintain organized filing systems, both digital and physical.

Prepare, sort, and distribute incoming and outgoing mail and correspondence.


  2. Data Entry and Record-Keeping

Accurately input and update information in databases, spreadsheets, or tracking systems.

Compile and prepare reports as requested by management.


  2. Office Supply Management

Monitor and maintain inventory of office supplies and equipment.

Place orders for supplies and coordinate with vendors when needed.


  2. Administrative Support

Draft, format, and edit documents such as memos, reports, and presentations.

Manage calendars and schedule meetings, appointments, and events.


  2. Reception and Communication

Answer and direct phone calls, take messages, and respond to inquiries professionally.

Greet and assist visitors, ensuring a welcoming and professional atmosphere.


  2. Meeting Coordination

Prepare meeting agendas and materials.

Take accurate meeting minutes and distribute them promptly.


  2. Recruitment Support

Assist in posting job openings, screening resumes, conducting phone interviews and scheduling in-person interviews.

Maintain recruitment trackers and communicate with candidates regarding hiring processes.


  2. Onboarding and Offboarding

Prepare onboarding materials and coordinate new hire orientation sessions.

Handle exit documentation and conduct exit interviews as directed.

Qualifications and Skills:

  1. Education and Experience

High school diploma or equivalent (required); associate's degree in business administration or related field (preferred).

Previous experience in an administrative or secretarial role (required).

Must have an active security guard D license or be willing to obtain one with 6 months of hire.

Must have a valid FL driver's license.


  2. Technical Skills

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with office equipment (copiers, scanners, etc.).


  2. Soft Skills:

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

Attention to detail and problem-solving aptitude.

Professional demeanor and customer-service-oriented mindset.


  2. Work Environment:

Office-based role requiring extended periods of sitting and computer use.

Occasional lifting of office supplies or files may be required.

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