Receiving Coordinator

2 days ago

Hillsboro, United States Parr Company Full time

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.

Job title: Receiving Coordinator

Pay: Starting at $21 - $25 an hour, depending on experience

Schedule: Monday-Friday 6am to 4pm

Location: Hillsboro, Oregon

The Receiving Coordinator is responsible for accurately receiving all inventory that is delivered to the yard. It is their duty to notify the vendor of any discrepancies in what was delivered or of any damaged goods. This diminishes the chances of product being returned and increases customer satisfaction. This position supports our mission of "Legendary Service Through Teamwork" by providing team members with damage free product and assisting with returns.

This Full-time position works closely with Vendors as well as the PARR's Inventory Specialists, Central Purchasing Department, and Bookkeeping.

Qualifications

  • High school diploma or GED equivalent required
  • Commercial driver's license preferred
  • Driver's License Class C and an acceptable driving record
  • Familiar with ERP systems
  • Knowledge of receiving/inventory control principles, practices and protocols
  • Knowledge of dimensional lumber, panels, and other building products
  • Must be able to operate a personal computer, smartphone, scanner, and any other equipment necessary for the job
  • Must have reliable transportation
  • Ability to follow procedures precisely
  • Ability to concentrate and attend to detail amidst a busy work environment
  • Ability to work independently and without supervision
Duties and Responsibilities
  • Receive all inventory delivered to the yard
  • Count delivered inventory
  • Notify vendor of any difference in inventory received vs. inventory listed on packing slip
  • Notify vendor of damaged or defective inventory received
  • Match purchase order to packing slip and hand-in to Yard Bookkeeper
  • Place inventory in staging area
  • Assist with bi-annual physical inventory
  • Leads bi-annual inventory when necessary
  • Confirms the PO and address on the packing slip belong to their location
  • Validates material received matches PO
  • Counts the number of pieces received and documents the counts on the receiving page
  • Investigates and resolves basic situations where inventory counts are incorrect (not counted at inventory, wrong unit of measure, product in wrong spot)
  • Resolves negative quantity report daily
  • Reviews and resolves Special Order Report at least monthly
  • Resolves more challenging inventory variances with thorough understanding of all processes that impact inventory (obsolete inventory, negative quantity report, FIFO layers, inventory adjustments)
  • Maintains yard locations for bi-annual inventory
  • Ensures "cover sheets" are added to the PO prior to receiving in falcon
  • Pre-prints the blind receiving page and appropriate label
  • Utilizes RF equipment to validate correct materials and quantities
  • Identifies labels of product and matches that to purchase order
  • Operates a forklift according to company standard
  • Completes any required training
  • Performs weekly cycle counts
  • Assumes responsibility for vendor returns, creates the return PO and contacts the vendor for pickup
  • Utilizes vendor tracking form to increase vendor performance
  • Inspects materials for damage prior to unloading
  • Understands product application
  • Ensures proper labeling of all special orders, inter-yard transfers and vendor returns
  • Completes the receiving process by the end of each day it arrives (updates PO in Falcon, scan documents)
  • Participates in inventory exchange program when necessary
  • Opens or closes location when necessary
  • Assists with back orders for a quick resolution
  • Organizes and maintains the "special order" area
  • Inspects all incoming shipments for defects and damage
  • Represents the company in a positive and professional manner
  • Assists in overall cleanliness of the location
  • Flexibility to work for extended hours as needed
  • Regularly takes the initiative or volunteers to solve issues
  • Communicates all damage or inconsistencies of inventory received with appropriate team members
  • Assist Regional Inventory Specialist, Counter Salespeople, and Yard Employees as time allows
This position works both indoors with a computer and outdoors in all weather conditions.

Physical Requirements
  • Ability to sit and/or stand and walk for extended periods of time
  • Must be able to lift/push/pull up to 50 pounds and carry objects 50 feet
  • Must be able to work outdoors in all weather conditions
  • Must be able to drive a company vehicle when necessary
  • Ability to utilize all appropriate safety equipment
We know that without great people, we can't be a great company. Voted as one of the "Top Places to Work" by the Oregonian for the 3rd year in a row, we offer industry-leading benefits:
  • Everyone starts earning 2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks off
  • Employee paid sick days
  • 7 holidays
  • 2 medical plan options, one with a high deductible that offers an HSA and our standard plan with a very low $1,250 deductible
  • Dental, Vision, EAP (Employee Assistance Program)
  • Massage, Chiropractic and Acupuncture coverage
  • FSA (Flexible Spending Account) and Childcare pretax spending programs
  • HSA (Health Savings Account) - PARR will match up to $360/year
  • Up to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd year
  • In addition to the 401(k) match, there a 3% profit share contribution to the 401(k), with Board approval
  • Tuition reimbursement (up to $2,500/year)
  • Annual profit sharing (every full time employee who worked the full year earned a minimum of $800 for the 2023 year)
  • $1,000 referral bonus

PARR Promotes

We have a transparent pay structure, and love to promote from within. Our current CEO started with the company as a driver and by being open to change and a self-starter he climbed the ranks to the role he has today. There are many members of our management team who started their careers in our entry-level positions. If you're willing to work hard, there's no reason you won't earn regular merit increases and promotions. There is a LOT of opportunity - PARR is growing fast

We value our employees like family and are constantly working to provide a safe place to work for our employees. Most of our locations are not open past 5 and all our locations are closed on Sundays.

Our company mission is Legendary Service through Teamwork, and we take that seriously. When you join our team, you're joining a family owned company that's been in business for 90 years, with a well-established reputation as a leader within the building material supply industry in the United States.

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