Senior Administrative Specialist

4 weeks ago

San Jose, United States General Dynamics Mission Systems Full time

Basic Qualifications

High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 5 years administrative or business experience, or a minimum 8 years of administrative or business experience.

CLEARANCE REQUIREMENTS:

Department of Defense TS/SCI security clearance is preferred at time of hire. Candidates must be able to obtain a TS/SCI clearance within a reasonable amount of time from date of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

Responsibilities for this Position

At General Dynamics Mission Systems, we create the technologies, products and services that help our nation’s heroes keep our nation safe. The work we do is so advanced, we are continuously moving the boundaries of what’s possible. Here you’ll work with the best and your talent will be front and center on projects that impact the world. Are you up to the challenge?

General Dynamics Mission Systems has an immediate opening for a Senior Administrative Program Specialist. The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nation’s fundamental defense services. General Dynamics Mission Systems employees work closely with esteemed customers to develop solutions that allow them to carry out high-stakes national security missions.

REPRESENTATIVE DUTIES AND TASKS:

  • Plans, coordinates, books, and tracks travel for travelers for both domestic and international locations
  • Manages the procurement of material and the kitting of equipment for assembly via the Material Handling group; monitors PO delivery dates to meet program needs
  • Manages the packing and shipping of material domestically and internationally within the guidelines of export requirements
  • Tracks material and equipment to include government property reporting as necessary
  • Coordinates catering for program/customer meetings
  • Schedule meetings for program activities
  • Coordinates with Facilities/IT to meet the needs of program staff
  • Potential to travel to both domestic and international work locations in support of program activities
  • Contributes to the development and implementation process of the company's products and services
  • Identifies issues, tracks progress, and follows through on corrective actions
  • Identifies and quantifies risks and opportunities


KNOWLEDGE SKILLS AND ABILITIES:

  • Knowledge of Excel, Word, PowerPoint to generate presentations as well as tracking and coordination spreadsheets
  • Be able to prioritize a wide variety of tasking from several disciplines on a daily basis
  • May provide work direction to other employees
  • Basic ability to apply company policies and procedures to resolve routine issues
  • Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained
  • Builds stable working relationships internally
  • Ability to communicate clearly, both written and verbal
  • Creative, innovative responsibilities requiring advanced proactive decision making skills

PREFERRED:  Bachelor's Degree is preferred & Department of Defense TS/SCI security clearance is preferred

Company Overview

General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high performance team

General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce.EOE/Disability/Veteran

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