Financial Analyst

3 weeks ago

Federal Way, Washington, United States South King Fire Full time


DEFINITION AND SCOPE OF RESPONSIBILITIES:

The position of Financial Analyst is responsible for coordinating and preparing grants, administrating time keeping system(s), contract preparation and management, overseeing District purchasing, verifying financial data from King County, and assisting with long term financial planning. This position will also assist in developing and maintaining the successful passage of alternate funding mechanisms.

WORK WEEK AND HOURS:

The defined "work week" begins on Monday and ends on Sunday. This position regularly operates five days per week: (Monday - Friday), eight hours per day with a half-hour unpaid lunch. Hours worked in excess of 40 hours per week are paid at the overtime rate of 1.5 times (X) the regular hourly wage. Determination and changes to the work schedule are at the sole discretion of South King Fire.

SUPERVISION RECEIVED:

This position reports directly to the Finance Supervisor.

ESSENTIAL FUNCTIONS:

Funding Analyst
  • Assures compliance with state and local regulations for funding mechanisms;
  • Assists in the successful passage of approved funding mechanisms;
  • Assists in data verification from King County;
  • Assists in forecasting future revenues;
  • Assists in cash flow analysis;
  • Assists in financial planning, including but not limited to capital improvements plans;
  • Primary contact for disputes related to fees or revenue source;
  • Primary contact to community on questions about funding mechanisms;
  • Continuous monitoring of King County records for accurate reporting and collection rates; and
  • Investigates any discrepancies found in the data.
Telestaff Administrator
  • Tracks and monitors the time keeping system (Telestaff) on a daily basis;
  • Makes adjustments to time sheets in compliance with District policies and procedures;
  • Assists in system setup including, but not limited to, work codes, rules, work schedules, scheduled tasks, and any other setup required; 2 of 4
  • Investigates any issues that arise and report them to the Finance Supervisor;
  • Assists in annual vacation pick and shift alignment processes;
  • Provides training to District employees; and
  • Administers login policies and authority according to best practices.
Grant Manager
  • Serves as the District's grant administrator to include researching, writing, monitoring, and reporting of all department grants;
  • Assesses District funding needs and researches available options;
  • Ensures proper storage of grant documents in compliance with retention laws and District policy and procedures; and
  • Creates annual report schedules consistent with the state auditor's office expectations.
Procurement Officer
  • Assures compliance with state and local regulations for purchasing goods and services;
  • Coordinates formal bids and requests for proposals by placing ads in legal publications, reviewing bid specifications, establishing escrow accounts, securing appropriate signatures on purchasing documents and distributing final contract documents;
  • Schedules bid openings and assists in bid announcements and disposition of bid bonds and security deposits;
  • Provides technical assistance to departments with bid and request for proposal processes;
  • Coordinates the development of annual goals and objectives, development and monitoring of purchasing budget, and maintenance of purchasing records;
  • Recommends and drafts modifications of purchasing policy by the Finance Supervisor;
  • Maintains and reports statistics for purchasing activities; and
  • Researches product requirements and conduct vendor interviews to ensure quality control and cost-effective purchases. Communicates and corresponds with vendors as needed and participates in vendor negotiations when corrections need to be made or disputes settled.
Contract Manager
  • Negotiates and manages various contracts as requested by the Finance Supervisor or the Administration division;
  • Develops contracts and interlocal agreements;
  • Assures compliance with state and local regulations;
  • Assures compliance with industry best practices;
  • Assures contracts are current;
  • Ensures adequate tracking on contract requirements; and
  • Reconciles contracts on a monthly basis in accordance with District policies and procedures.
Requirements

EDUCATION AND EXPERIENCE: (Minimum Qualifications)

• Bachelor's degree in business administration, accounting, finance, or related field;

• 4 years related experience and/or training; or equivalent combination of education and
experience in the Finance/Accounting profession.

OTHER REQUIREMENTS:

• Washington State driver's license and driving record free of serious or frequent violations.

• Must pass a criminal background check and drug screening.

• Must be available to work outside regular business hours when needed.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:
  • District policies and procedures relative to the position;

    • District accounting/payroll system(s);
  • District time keeping system(s);
  • General Accepted Accounting Practices (GAAP) in Governmental Accounting;
  • Budgeting, Accounting and Reporting System (BARS) as prescribed by the WA State Auditor;
  • Contract management;
  • Grant management;
  • Fire District funding; and
  • Data analytics
Skills and Abilities:
  • Organization and time management skills.
  • Excellent oral/written communication and strong grammatical composition skills.
  • Strong attention to detail.
  • Proficiency in Microsoft Office Suite.
  • Self-starter who needs minimal supervision and can work independently.
  • Highly motivated with a desire and ability to learn new technologies.
  • Maintain confidentiality of proprietary District information.
  • Work well independently and in a team environment.
  • Establish and maintain positive and effective working relationships with others.

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