Fiscal Analyst 3

3 weeks ago

Pasco, Washington, United States State of Washington Full time
Salary : $52,920.00 - $71,148.00 Annually
Location : Multiple Locations Statewide, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2025-01234
Department: Employment Security Department
Division: Financial Services
Opening Date: 02/28/2025
Closing Date: 3/7/2025 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step

Description
This is a full-time permanent telework position, but the incumbent may be required to attend occasional office meetings and/or in person trainings in Olympia as needed. Final schedule will be determined by the supervisor.
ESD is looking for a driven and detail-oriented individual to join our Specialized Accounting and Grant Accounting unit as a Fiscal Analyst 3. The ideal candidate will have strong expertise in accounts receivable and accounts payable, as well as a solid understanding of proper accounting techniques and internal controls.
The Candidate will excel at billing contracts, settling payments in Microsoft Dynamics 365, and ensuring compliance with financial standards. This individual will play a pivotal role in supporting the agency's mission of creating opportunities and resources in our communities by maintaining accurate Federal Funding Accountability and Transparency Act (FFATA) reporting and assisting staff as needed. The perfect fit for this role will be skilled at processing cash receipts and billing contractual agreements. They should have a keen eye for detail in reviewing contract terms, making language recommendations, and setting up chart accounts tailored to specific reporting requirements.
The ability to process invoices, track payments, resolve discrepancies, and ensure compliance with year-end reconciliation processes will be key to success. Experience in creating process improvement methods and maintaining organized electronic records is highly desirable, as it allows for increased efficiency and smooth operations. Additionally, the ideal candidate will be adept at accounts payable processing and FFATA reporting. They should be able to manage Local Workforce Investment Board (LWIB) invoices and maintain thorough supporting documentation, ensuring timely uploads and data accuracy.

Duties
Coordinates and processes daily cash receipts. This includes:
  • Post daily cash receipts into accounting system for accounts receivable unit and provide ESD Treasury the breakdown of the deposit by funding source
Billing contractual agreements. This includes:
  • Review financial terms and conditions of contract for correct language ensuring that ESD can comply with the terms and conditions
    • Process billings for services provided to ESD by contractors
      • Send out monthly invoice to contractor with supporting documentation
      Accounts Payable Processing. This includes:
      • Process all Workforce Innovation and Opportunity Act (WIOA) LWIB and other contractor invoices for requested date of deposit.
      To request a detailed position description, click here.

      Qualifications
      • A Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and two years of relevant professional experience.
        • OR a combination of education and/or relevant experience equal to 6 years including credits
        Special Requirements/Conditions of Employment:
        • Must be able to pass an Unemployment Insurance (UI) Claim & Benefit Information Review.
        Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy. Additionally, we ask that you not include photographs or external links within your documents.
        Please submit your Cover Letter, Resume, and Transcripts with your Online Application through the "Add Attachments" field. A resume will not substitute for the "work experience" section of the application. Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete.

        Supplemental Information
        Our drive every decision that we make, determine how we interact with others, and are at the core of who we are. We value Access, Love, Belonging, Equity, and Stewardship. We understand that a work environment that respects your work/life balance is key; that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self.
        Opportunity for All
        We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
        The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
        If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact or at 253-306-2999 or the , Washington Relay Service 711. If you are having technical difficulties creating, accessing, or completing your application, please contact or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711.
        This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement.
        More than Just a Paycheck
        Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

        We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

        Read about our benefits:
        The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

        Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

        Insurance Benefits
        Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

        Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

        To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

        Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

        Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

        The Washington State Employee Assistance Program promotes the health and well-being of employees.

        Retirement and Deferred Compensation
        State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

        Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

        Social Security
        All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

        Public Service Loan Forgiveness
        If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

        Holidays
        Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

        Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

        Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

        Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

        Sick Leave
        Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

        Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

        Vacation (Annual Leave)
        Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

        Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

        Pay status includes hours worked, time on paid leave and paid holiday.

        As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

        Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

        Military Leave
        Washington State supports members of the armed forces with 21 days paid military leave per year.

        Bereavement Leave
        Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

        Additional Leave
        Leave Sharing

        Family and Medical Leave Act (FMLA)
        Leave Without Pay

        Please visit the State HR Website for more detailed information regarding benefits.

        Updated 12-31-2022
        01

        Are you a current or former Washington State government employee?
        • Yes
        • No
        02

        Have you attached your cover letter, resume, and transcripts to your application? Please ensure all documents are included as they are crucial for the evaluation process.
        • Yes
        • No
        03

        What experience would you bring to this position?
        • A Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and two years of relevant professional experience.
        • A combination of education and/or relevant experience of 6+ years and credits.
        • Other
        • None of the above
        04

        Please describe your experience listed in the above question.
        05

        Do you have experience using an Enterprise Resource Planning (ERP) software system such as Microsoft Dynamics 365 or a similar program?
        • Yes
        • No
        06

        Please describe your experience listed in the above question.
        07

        How did you hear about this career opportunity (select all that apply)?
        • Washington State career website: www.careers.wa.gov
        • Washington State WorkSource Center or website (WorkSourceWA.com)
        • Washington State employee referral
        • Employment Security Department's job web page: www.esd.wa.gov
        • Monster
        • College/university career fair or website
        • LinkedIn
        • Facebook
        • VERG
        • Other
        Required Question

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