Purchasing Coordinator

1 week ago

Dallas, United States Dallas Baptist University Full time
Job Description

BASIC REQUIREMENTS:

Must be a Christian who is a member of a church that holds Jesus Christ to be their Lord and Savior, and who holds solely the Old Testament and the New Testament as sacred Scriptures.

GENERAL OBJECTIVE:

The Purchasing Coordinator is responsible for performing a variety of duties that include processing invoices manually into Self-Service, providing documentation to Accounts Payable, and keeping vendor accounts in good standing. The purpose of the Purchasing Coordinator is to provide timely payment to vendors, to coordinate the process of invoicing, and to be the primary contact for all purchasing and payment inquiries.

QUALIFICATIONS:

  • Strong organizational skills and meticulous attention to detail
  • Able to work independently on assigned tasks
  • Strong customer service skills
  • Excellent verbal and written communication skills
  • Ability to problem-solve
  • Ability to create and maintain spreadsheets and documentation
RESPONSIBILITIES:
  • Create a high volume of requisitions and facilitate PO payment completion in Self-Service and with Accounts Payable team.
  • Coordinate with Physical Operations directors to approve bills, create POs, send invoices to administration, and file
  • Run reports and track budget expenses weekly.
  • Record and track expenses for Landscaping, Maintenance, Housing, Transportation, Athletic Facilities, and other departments as needed.
  • Reconcile and review statements from vendors to ensure all invoices are processed and accounts are up to date.
  • Facilitate all reimbursements within Physical Operations departments.
  • Communicate with vendors regarding invoicing, payment, billing concerns, and vendor setup.
  • Maintain the central email for physical operations invoicing.
  • Ensure accurate and timely payments to vendors.
  • Investigate and resolve any issues related to invoicing, billing, or payments.
  • Contribute to departmental automation and process improvement.
  • Maintain and update an accurate vendor list for Physical Operations departments.
  • Maintain and reconcile credit card transactions for all Physical Operations credit cards.
  • Coordinate and reconcile Amazon purchases for Physical Operations department.
  • Coordinate Chick-fil-a commission paperwork, submission, and payment.
  • Coordinate payment and record keeping for monthly campus utility bills.
  • Perform other duties as assigned.


WORK SCHEDULE:

Regular office hours between 8:00a.m.– 5:00p.m., Monday – Friday, but occasionally flexible hours will be required.

WORK LOCATION:

This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211

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