Overview

The Workforce Plannor or Timekeeper is responsible for maintaining accurate records of employees' work hours, ensuring compliance with labor regulations, and providing administrative support related to timekeeping and payroll processes. This role is essential for ensuring that all labor operations run smoothly and that employees are compensated accurately and on time.

Qualifications

Education:

High school diploma or equivalent; additional coursework in business administration or related fields is a plus.

Experience:

• Previous experience in a timekeeping, payroll, or administrative role is preferred.
• Two plus years of experience in Maritime/Stevedoring is a plus; military technical training is beneficial.

• Proficient in using timekeeping and payroll software.
• Proficient organizational and multitasking abilities.
• Proficient computer and MS Office skills (e.g., Word, PowerPoint, Excel, and Outlook)
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.
• Flexible and able to handle multiple tasks simultaneously.
• Ability to obtain a TWIC card.
• Must be able to read and write in English-bi-lingual in Spanish strongly preferred.
• Professional demeanor and attitude.

• The role may require working in an office environment within a general labor or industrial setting.
• Standard working hours with the possibility of overtime during peak periods.
• Work may involve moderate exposure to inclement weather/elements, such as extreme temperatures, dirt, dust, fumes, airborne particles, smoke, unpleasant odors, and toxic or caustic chemicals.
• The noise level in the work environment is usually quiet to moderate, but employees may be exposed to a moderate to high noise level.
• Must be able to work a flexible schedule, extended hours, holidays, and/or weekends as needed.

• Accurately record and monitor employees' working hours, breaks, and overtime.
• Maintain and update daily attendance logs and time sheets.
• Use timekeeping software and systems to track work hours and attendance.
• Track and document other non-conformities such as refusal of work assignments, "no call, no shows", etc.
• Approve time daily and code work to the appropriate job codes and activities.

• Prepare and submit timekeeping data for payroll processing.
• Assist with resolving discrepancies in payroll by collecting and analyzing information.
• Ensure compliance with company policies and legal regulations regarding work hours and overtime.

• Communicate with employees and supervisors regarding timekeeping issues, policies, and procedures.
• Communicate daily with employees regarding availability, work assignments, etc.
• Coordinate with HR and management to address attendance, timekeeping concerns, and disciplinary actions.
• Provide support in scheduling and shift assignments as needed.
• Work with other frontline supervisors in daily supervision of labor.

• Generate regular and ad-hoc reports on attendance, overtime, and labor costs.
• Maintain accurate and organized records of timekeeping data.
• Assist in audits related to timekeeping and payroll records.

• Perform general office duties such as filing, data entry, and handling correspondence.
• Assist with other administrative tasks as required by the management team.
• Support mobile labor by ensuring their travel (including per diem, accommodations, transportation, etc.) is set up properly, working with HR, Finance, Fleet Management, etc., for coordination and execution.
• Monitor labor utilization and take appropriate measures to mitigate inequity and attrition.
• Liaise with temporary contract labor (ordering and verifying invoices), when applicable.
• Follow established requisition procedures for updating labor demands.
• Actively participate in the applicant/onboarding/new hire process, providing feedback on applicants.