Senior Office Assistant

3 weeks ago

Scarsdale, United States Scarsdale Public Schools Full time
Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
4/29/2024

Location:
Scarsdale Middle School

Date Available:
ASAP

Closing Date:
05/13/2024

Senior Office Assistant- Automated Systems (12 month)
Scarsdale Middle School is seeking a dynamic and organized individual to provide support for the Middle School Counselor's team in their daily work with students, parents, and staff. The successful candidate should be proficient in the use of general office related software and technologies. In addition, the candidates will have strong organizational and communication skills, facilitating the smooth operation of the couseling department

Responsibilities include:
  • Manage student's attendance
  • Answer incoming calls to the Counselor's office
  • Interact with students, parents, faculty, and administration and offer assistance and guidance when needed
  • Open and stamp mail and forward to appropriate person
  • Entering data on various programs
  • Schedule meetings with students and parents
  • Work closely and collaboratively with professionals both in and out of the Counselor's office
  • Support other clerical staff when needed

This is a Competitive Class Westchester County Civil Service position, candidates must be reachable on the current Civil Service List for the title of Sr. Office Assistant Automated Systems or be transferable from another jurisdiction. In order to be considered for a transfer, candidates MUST hold permanent status in the title of Sr. Office Assistant (Automated Systems) or a comparable or higher title, in Westchester County Service (Westchester Medical Center, Towns, Villages, Public School Districts, Cities of Peekskill & Rye).

Position Purpose
Under the direct supervision the Middle School Counselors provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.

Essential Functions:
  • Composes documents (e.g., correspondence, bulletins, reports) for Department Head or other Department staff for the purpose of requesting or providing information, confirming events, etc.
  • Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
  • Assists in coordinating Department activities and functional responsibilities related to subject areas over which the Department has oversight.
  • Attends Department and other related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
  • Assists in maintaining the daily/weekly/monthly calendar of the Department Head for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
  • Assists in planning and scheduling department events and activities, and maintaining calendar of department events
  • Assists in overseeing workload of the Department Head for the purpose of maximizing efficiency and meeting operational requirements.
  • Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Answers telephone calls, and provide information and assistance to callers.
  • Serves as liaison with outside organizations related to department activities and work.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities
  • Ability to describe problems and work orally or in writing to supervisor as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.
  • Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Physical and Mental Demands, Work Hazards
  • Works in standard office and school building environments.
  • Ability to work outdoors during outdoor student activities.

Qualification Profile
Typical qualifications would be equivalent to:
  • Graduation from high school.
  • College level course work in business, word processing, and office procedures preferred.
  • Associates or Bachelor's degree preferred.
  • Successful experience with office management in related area preferred.

FLSA Status: Non-exempt

  • Senior Office Assistant

    7 days ago

    Scarsdale, United States Scarsdale Public Schools Full time

    Position Type: Secretarial/Clerical/Secretary - 12-MonthsDate Posted: 4/29/2024Location: Scarsdale Middle SchoolDate Available: ASAPClosing Date: 05/19/2024 Senior Office Assistant- Automated Systems (12 month) Scarsdale Middle School is seeking a dynamic and organized individual to provide support for the Middle School Counselor's team in their daily work...

  • Senior Office Assistant JobID: 1050

    4 weeks ago

    Scarsdale, United States Scarsdale Public Schools Full time

    Senior Office Assistant- Automated Systems (12 month) Scarsdale Middle School is seeking a dynamic and organized individual to provide support for the Middle School Counselor's team in their daily work with students, parents, and staff. The successful candidate should be proficient in the use of general office related software and technologies. In...

  • Office Manager

    3 weeks ago

    Scarsdale, United States A.T. Becker & Associates, Inc. Full time

    This position is for a full-time tax and financial planning office manager. Hours will generally be M-F 9:00 am - 5:00 pm. However, during busy seasons there will be the opportunity for overtime including weekend and evening hours. The office manager is expected to additionally work one weekend day (Saturday or Sunday) from February to April 15 and stay late...

  • Office Manager

    4 weeks ago

    Scarsdale, United States A.T. Becker & Associates, Inc. Full time

    This position is for a full-time tax and financial planning office manager. Hours will generally be M-F 9:00 am - 5:00 pm. However, during busy seasons there will be the opportunity for overtime including weekend and evening hours. The office manager is expected to additionally work one weekend day (Saturday or Sunday) from February to April 15 and stay late...

  • Surgical Assistant

    2 days ago

    Scarsdale, United States Specialty1 Partners Full time

    Our office, Westchester Implant and Oral Surgery Group, is seeking a talented surgical assistant to join our busy specialty practice. We are looking for a talented and skilled Surgical Assistant to help us accomplish our mission to improve the lives of our patients by providing a world-class specialty experience for every patient. Here is what you need to...

  • Dental Assistant

    1 week ago

    Scarsdale, United States Expert Dental Full time

    Job DescriptionJob DescriptionSure Smile Dental is a high quality state of the art dental practice -located in Scarsdale NY- looking for the perfect person to complete our team. Our ideal candidate must have at least 1yr dental assistant experience, know how to take x-rays, must be reliable, friendly, detail oriented, and honest. We offer an incredible...

  • Senior Ultrasound Technologist #Full Time

    4 weeks ago

    Scarsdale, United States 61st Street Service Corporation Full time

    Job Summary:The Senior Ultrasound Technologist is an experienced professional with strong collaboration and leadership skills. In this role, the incumbent will support a collaborative team of technologists by providing day-to-day guidance and mentorship and supporting quality assurance and control activities. The incumbent will perform all duties associated...

  • Medical Records Assistant #Full Time

    2 days ago

    Scarsdale, United States 61st Street Service Corp Full time

    Job Summary: The Medical Records Assistant supports the maintenance and organization of patient records for the Department of Radiology, ensuring seamless care, patient support, and compliance. This position will apply strong organizational and customer service skills to maintain file room records, collaborate with external parties to obtain and send patient...

  • Senior MRI Technologist #Full Time

    2 weeks ago

    Scarsdale, United States 61st Street Service Corp Full time

    Job Summary The Senior MRI Technologist is an experienced professional with strong collaboration and leadership skills. In this role, the incumbent will support a collaborative team of technologists by providing day-to-day guidance and mentorship and supporting quality assurance and control activities. The incumbent will perform all duties associated with...

  • Senior MRI Technologist #Full Time

    4 weeks ago

    Scarsdale, United States 61st Street Service Corporation Full time

    Job SummaryThe Senior MRI Technologist is an experienced professional with strong collaboration and leadership skills. In this role, the incumbent will support a collaborative team of technologists by providing day-to-day guidance and mentorship and supporting quality assurance and control activities. The incumbent will perform all duties associated with...

  • Registered Nurse

    1 month ago

    Scarsdale, United States Elder Care Homecare - Westchester Full time

    Job DescriptionJob DescriptionLooking for a job that accommodates your work schedule? Job that offers flexible work hours?Elder Care Homecare is a Concierge Home Care business, providing Nurses in the home for seniors throughout NYC and Westchester.We are looking for hard working and compassionate nurses for a variety of roles. Our organization is extremely...

  • Registered Nurse

    1 month ago

    Scarsdale, United States Elder Care Homecare - Westchester Full time

    Job DescriptionJob DescriptionLooking for a job that accommodates your work schedule? Job that offers flexible work hours?Elder Care Homecare is a Concierge Home Care business, providing Nurses in the home for seniors throughout NYC and Westchester.We are looking for hard working and compassionate nurses for a variety of roles. Our organization is extremely...

  • Family Nurse Practitioner or Physician Assistant

    2 days ago

    Scarsdale, United States One Medical Full time

    About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...

  • Caregiver Jobs for Certified HHAs

    1 month ago

    Scarsdale, United States Talentuition, LLC Full time

    Job DescriptionAt Synergy Home Care of Westchester, providing compassionate and quality care to our clients is more than just what we do, it’s who we are.  Our independently owned agency brings years of in-home care and senior-related experience to Westchester County, and our Home Health & Personal Care Aides make a lasting and genuine difference in the...

  • Dental Front Desk Receptionist

    3 days ago

    Scarsdale, United States Rivertowns Pediatric Dentistry, PLLC Full time

    Job Overview: We are seeking a reliable and friendly Front Desk Receptionist to join our team. As the first point of contact for our office, you will play a crucial role in providing exceptional customer service to our patients and visitors. If you have excellent communication skills, attention to detail, and enjoy working in a fast-paced environment, we...

  • Dental Receptionist

    4 weeks ago

    Scarsdale, United States Expert Dental Full time

    Job DescriptionJob DescriptionSure Smile Dental is a small business located in Scarsdale Ny.Our work environment includes:Modern office settingGrowth opportunitiesResponsibilities:- Greet and welcome patients as they arrive at the dental office- Answer phone calls and schedule appointments using the ER phone system- Verify patient insurance coverage and...

  • Practice Associate I #Full Time

    2 days ago

    Scarsdale, United States 61st Street Service Corp Full time

    Job Summary: The Practice Associate I is responsible for the patient welcome experience functions for the Department of Radiology including collecting demographic and insurance information, scheduling imaging services, and other duties necessary to provide efficient, timely services to the patients, their families, and providers. The Practice Associate is...

  • Advanced Practice

    1 week ago

    Scarsdale, United States Archway Physician Recruitment Full time

    APP - Dermatology Opportunity in Scarsdale, New York Full time 3 years of derm experience required Practice in Scarsdale NY has a new opening for a Nurse Practitioner or Physician Assistant to join their Dermatology team. Westchester County - 30 minutes to NYC Our offices in Westchester County serve patients throughout the area, from Scarsdale to...

  • Advanced Practice

    4 days ago

    Scarsdale, New York, United States Archway Physician Recruitment Full time

    APP - Dermatology Opportunity in Scarsdale, New YorkFull time3 years of derm experience requiredPractice in Scarsdale NY has a new opening for a Nurse Practitioner or Physician Assistant to join their Dermatology team.Westchester County - 30 minutes to NYCOur offices in Westchester County serve patients throughout the area, from Scarsdale to Mamaroneck. Full...

  • Licensed Practical Nurse

    1 week ago

    Scarsdale, United States Pediatric & Adolescent Medicine, LLP Full time

    Job DescriptionJob DescriptionLocation: Scarsdale, NYWork Hours: full-time positionRequirements:Flexible shifts including rotation of weekends.Knowledge of EMR a must, ECW preferredCurrent NYS Nursing LicenseDuties will include:Administer and document injections/immunizations to patients based on physician’s orders-on patients from newborn through...