Clerk Typist

Clerk Typist (Housing Typist Aide)

The Housing Authority of the City of Camden (HACC) is seeking a full-time Clerk Typist (Housing Typist Aide) as part of the Public Housing Program.

Join our team today and immerse yourself in a rewarding career for years to come

The Asset Management Department is responsible for effectively managing over 1330 units owned and operated by the Housing Authority and is responsible for the centralized screening and selection of the Housing Authority's public housing residents.

The Clerk Typist (Housing Typist Aide) provides responsible administrative work, a wide range of administrative support services and assists in coordination of management/administrative activities to the Property Manager.

Under direction of the Property Manager, performs simple and routine work assisting in the management of a housing development; assists in resolving tenant problems and adjusting complaints; makes periodic checks on income and employment of tenants; acquaints tenants with housing rules and regulations; cooperates with project and community activities; collects and analyzes tenant data; aids tenants in developing good housekeeping habits; prepares reports; does other related duties and typing as required.

The services provided above assist low-income families and individuals who may include the homeless, elderly or disabled. All activities must support HACC’s mission, strategic goals, and objectives.

The ideal candidate for this role should have superior organizational skills, great attention to detail and motivational qualities.

Salary range: $15.13 - $16.00 per hour.

Successful candidates will be subject to satisfactory drug and criminal background screenings before hiring.

Please note that we are an equal employment opportunities employer.

Required Qualifications and Education:

The minimum educational qualification required to be a Clerk Typist (Housing Typist Aide) is a High School graduate or possession of a GED. An Associate’s degree is preferred; or may substitute related work experience which demonstrates the ability to perform the duties as described herein. One (1) year of experience of a secretary in real estate management, social or community service work. An equivalent combination of education and experience may be considered. All appointees must have a valid Driver’s License.

The Housing Authority of the City of Camden offers a competitive starting salary. Interested and qualified candidates may apply in confidence by submitting a cover letter, resume and compensation requirements to the Career Center located in the ADP link below.

HOUSING AUTHORITY OF THE CITY OF CAMDEN

JOB DESCRIPTION

POSITION TITLE: Clerk Typist (Housing Typist Aide)

DEPARTMENT: Asset Management

REPORTS TO: Property Manager

Employment Status: Full-time 35 hours per week

FLSA Status: Non-Exempt

UNION: Local 3441

SUMMARY: Provides responsible administrative work, a wide range of administrative support services and assists in coordination of management/administrative activities to the Property Manager.

Under direction, performs simple and routine work assisting in the management of a housing development; assists in resolving tenant problems and adjusting complaints; makes periodic checks on income and employment of tenants; acquaints tenants with housing rules and regulations; cooperates with project and community activities; collects and analyzes tenant data; aids tenants in developing good housekeeping habits; prepares reports; does other related duties and typing as required.

NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely all duties performed on the job may not be listed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by supervisory personnel.

• May solve and adjust simple complaints of tenants. Handles and processes confidential information and documents addressed to the Property Manager for client files.
• Assists management by providing a wide variety of administrative services within the area of assignment.
• Acts in liaison capacity between the Property Manager and maintenance personnel.
• Acquaints tenants with housing rules and regulations.
• Assists in gathering, organizing and summarizing data or information for report preparation.
• Periodically may check income and employment status of tenants.
• Receives tenant complaints concerning needed repairs, and forwards work orders.
• Arranges meetings, conferences and other events.
• Coordinates activities as assigned by management.
• Cooperates with project and community groups and organizations.
• Maintains databases.
• Coordinates support services to ensure the availability and efficient use of resources needed to accomplish the goals of the unit or work area.
• Reads, researches and routs correspondence; drafts letters, resolutions, memos and other documents for review and approval of management.
• Types documents from varied forms ofcopy.
• Supervises directly or indirectly the establishment and maintenance of records and files.
• May need to attend board meetings, conferences, training and seminars.
• Use a computer for online communication, spreadsheets, word processing, database management, and other software applications.

• Maintains essential records and files. Date stamps letters, papers, and other documents. Sorts, scans, copies, and files, cards, letters, forms, and other documents.

• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used for tenant-based software.

KNOWLEDGE AND SKILLS REQUIREMENTS:

• Ability to speak, read, write, and understand English proficiently.
• Knowledge of the basic principles, commonly used concepts and procedures within an office environment.
• Knowledge of procedures and problems involved in real estate management and social and community service work.
• Knowledge of office methods, practices, routines, and equipment. Ability to utilize principles, methods, techniques, and systems of financial management.
• Knowledge of the policies, procedures and programs of the department after a period of training.
• Knowledge of techniques of organization analysis.
• Ability to meet with tenants and deal effectively with their concerns, issues and problems.
• Ability to analyze problems, organizes work and develops effective work methods.
• Ability to meet deadlines and work in a highly organized manner.
• Ability to interpret, analyze and use data.
• Ability to think strategically, solve problems and execute with excellence.
• Ability to prepare clear, sound, accurate and informative reports containing findings, conclusions and recommendations as required.
• Ability to understand and carry out oral and written directions.
• Ability to use and care for office machines and equipment, manual and electric typewriters, duplicating machines, and adding machines.
• Ability to maintain records and files.
• Ability to receive directions and instructions and pre-established guidelines to perform the functions of the job.
• Proficiency with the use of the Microsoft Office suite software system.
• Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail.
• Proficient in using computers with related knowledge of software programs and Internet.
• Ability to establish and maintain effective working relationships with peers, superiors, residents, community service agencies, and the public.
• Ability to be a team player and collaborate with others inside and outside of the HACC office on challenging and time sensitive projects. Ability to work harmoniously with associates and others. Responsible for courteous, efficient response at all times.
• Ability to be self-reflective and willing to incorporate feedback into practice.
• Demonstrate flexibility and receptiveness to new ideas and approaches at all levels.
• Appointees will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.
• Bilingual in English and Spanish is preferred but not required.

MINIMUM TRAINING AND EXPERIENCE:

• Graduation from High School or possession of a GED.
• Graduation from an accredited college or university with an Associate’s degree is preferred; or may substitute related work experience which demonstrates the ability to perform the duties as described herein; or

• One (1) year of experience of a secretary in real estate management, social or community service work.
• All appointees must have a valid Driver’s License.

ADDITIONAL REQUIREMENTS: An acceptable general criminal background check.

MATHEMATICAL SKILLS: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed and involved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires frequent standing, stretching, bending, stooping, squatting, walking, pushing and pulling, and lifting of objects weighing up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

This job description is not an employment agreement, contract agreement, or contract. Management has an exclusive right to alter this job description at any time without notice.

I, __________________________________________ have read the above job description for my position, I fully understand the contents, and I shall perform these duties to the best of my ability.

Employee Signature ____________________________ Date: ______________

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