Associate Chief of Staff

2 weeks ago

Arlington, United States Audacia Strategies Full time

We are looking for a skilled and dynamic Associate - Chief of Staff to support our senior leadership team and Client Delivery function while managing critical business operations. In this role, you won't just perform administrative tasks-you'll be a trusted advisor, problem-solver, and essential partner, driving our consulting business forward. You'll handle HR, marketing, business development, and operations with poise, discretion, and a proactive mindset, seamlessly navigating multiple priorities in a fast-paced environment. If you thrive on anticipating needs, excel in Microsoft Office, and bring sharpness, grace, and a strategic mindset to everything you do, we want to meet you.

Key Responsibilities:

Executive Support:

  • Serve as the primary point of contact for the executive team, managing day-to-day operations, including scheduling, communications, and meeting coordination.
  • Anticipate leadership's needs and provide critical support, offering insights and solutions before problems arise.
  • Oversee and manage confidential projects, contracts, and communications with the utmost discretion and professionalism.
  • Handle preparation, editing, and formatting of presentations, client documents, and consulting deliverables for internal and external meetings.

Client Delivery and Business Development Support:

  • Support the Client Delivery team by creating and formatting presentations, analyses, and correspondence using Microsoft Office (Word, Excel, and advanced PowerPoint).
  • Provide general support for business development activities, including the development of marketing materials and proposals.
  • Oversee the creation of client deliverables, ensuring accuracy, consistency, and alignment with client needs and company standards.
  • Serve as a liaison between senior leadership, Client Delivery, and other internal/external stakeholders, ensuring smooth communication and collaboration.
  • Assist in tracking client engagements, project timelines, and resource allocation to optimize project delivery.

HR Responsibilities:

  • Handle all HR responsibilities in collaboration with PEO, including recruitment, onboarding, employee engagement, and HR-related communications.
  • Support leadership with building and representing a strong Audacia culture aligned with consulting firm values and goals.

Marketing Responsibilities:

  • Manage all marketing activities, including the development of marketing strategies and overseeing, guiding, and coordinating 3 rd party vendors and partners.
  • Support brand positioning, and client outreach strategies, and maintain consistent communications with prospective and existing clients.
  • Coordinate the development of case studies, marketing collateral, and promotional content for external communications.

Business Operations Support:

  • Provide general business operations support, including assisting with process improvement, workflow management, and operational efficiency initiatives.
  • Help streamline day-to-day operations by identifying gaps and recommending solutions to enhance overall productivity and effectiveness.
  • Support budget tracking, vendor management, procurement activities, and business reporting.
  • Assist with compliance tracking, ensuring all regulatory and business obligations are met.

Operations and Logistics:

  • Coordinate internal meetings, team events, and travel logistics, managing priorities efficiently and ensuring smooth operations.
  • Maintain a deep understanding of company objectives, culture, and challenges.

Required Skills and Experience:

  • Proven experience as a Chief of Staff, Executive Assistant, Office Manager, or Operations Manager in a fast-paced professional services environment, preferably in management consulting.
  • Experience working in management consulting or a professional services environment.
  • Advanced proficiency in Microsoft Office, especially Word, Excel, and PowerPoint, with experience creating high-quality presentations and reports.
  • Experience in HR, Marketing, and business operations functions, including recruitment, process improvement, and managing marketing campaigns.
  • Exceptional organizational and multitasking abilities with attention to detail.
  • Strong verbal and written communication skills, with the ability to convey complex information clearly.
  • High level of emotional intelligence, with a knack for understanding interpersonal dynamics and handling sensitive situations diplomatically.
  • Proven ability to maintain confidentiality and exercise discretion in all matters.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Ability to work independently and take initiative, with a strong sense of responsibility and accountability.
  • A bachelor's degree in business administration, communications, marketing, or a related field is preferred.

Audacia Strategies is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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