Contract Administration Specialist

Description

Convergint is looking for a full-time, enthusiastic, results-driven, and forward-thinking Contract Administration Specialist to join our amazing culture. In the role, you will be responsible for providing support for the corporate legal department and local leadership by reviewing contracts/agreements for the region support, providing relevant revisions to the Terms and Conditions to the Customer (legal drafting), and negotiating and finalizing the agreements. Ensures documents are in their final form and has them signed on behalf of Convergint. Interfaces daily with the sales team. As a Contract Administration Specialist, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability, and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Contract Administration Specialist.

Who We Are

With 23 years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs, which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you'll do with "Our Training and Your Experience."

• Convergint's greatest strength is our people Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Administer and manage current and new State & Cooperative Contracts, modifications, updates (adding services and products), and periodic reporting.
• Provide contract compliance and management of existing State & Cooperative Contracts.
• Perform necessary reporting for sales and sub-contracting plans and execute contract modifications for parts and labor categories. Maintain contract files.
• Perform research to answer contract-specific questions from technical personnel and communicate and understand contractual risks.
• Participate in contract negotiations and discussions with State & Cooperative government contracting personnel, Convergint colleagues, and vendors, mitigating risk to the company.
• Ensures contract compliance and accuracy for a variety of Cooperative contracts.
• Work with Contract Vehicle Manager to develop and refine compliance processes for State & Cooperative Contracts, coordinating the implementation and periodic updates with Business Development, Sales, and Operations colleagues.
• Interfaces on a daily basis with Account Executives (Sales), Senior Management, and the corporate office. Provides updates on contract status when available.
• Establish direct relationships with State & Cooperative Contract Contacts.
• Owns and drives the process of ensuring that internal approvals are received for the Scope of Work as presented in the contract; amends/modifies the contract to meet corporate requirements. Ensures clear and concise contract language in order to avoid problems later in the process (e.g., project scope slippage).
• Ensures receipt of fully executed documents and confirms that file folders are complete and organized. Once the contract has been finalized, upload the final documents to the company repository.
• Acts as liaison with Convergint legal counsel for the Contract Vehicles team; tracks status of negotiations.
• Work closely with the Convergint Technology Centers (CTCs) Legal to assist colleagues on successfully navigating the Government bureaucracy/requirements to close business and to familiarize/train the entire Contract Vehicle team with local State requirement considerations.
• Proactively train CTCs Sales, Program/Project Managers, Service, and Billing teams to ensure compliance and proper payments for Installation, Service, and Change Order work.
• Provide assistance and guidance to local CTC colleagues who manage their own State/Local contract vehicles to ensure compliance, proper payments, and alignment with the broader Convergint Contract Vehicle strategy.
• Review State & Cooperative Contract proposals and booking documents to ensure contract compliance and proper reporting and assist with tracking/logging these requests.
• Complete and submit periodic reporting required by each Contract Vehicle and ensure fee payment is submitted in a timely manner.
• Performs other duties and responsibilities as requested or required.
  

What You'll Need

• Strong planning and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently, multi-task, and prioritize.
• Flexible, adaptable, and self-motivated.
• Customer service and detail-oriented.
• Able to work in a virtual team environment.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Very adaptable - responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills.
  

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life Insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan
• Corporate Social Responsibility Day
• And much more...
  

Requirements:

• Minimum Experience: Managed State or Cooperative Contracts (such as Sourcewell, Omnia, NASPO) OR 3+ years of contracts management/administration or related experience
• Education: College degree, trade school, or equivalent experience
• Preferred Education (but not required): Bachelor's Degree
• Ability to self-start and independently monitor own workload.
  

• Ability to handle multiple assignments simultaneously and achieve program goals and deadlines in a fast-paced environment.
• Ability to assess risk and provide concise business-focused advice.
• Excellent negotiation, drafting, and communication skills with the ability to foster relationships and collaborate with internal & external clients.
  

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities that are available.

Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.

#LI-Remote

Qualifications
Behaviors Team Player - Works well as a member of a group
Loyal - Shows firm and constant support to a cause
Innovative - Consistently introduces new ideas and demonstrates original thinking
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well
Dedicated - Devoted to a task or purpose with loyalty or integrity
Motivations Financial - Inspired to perform well by monetary reimbursement
Work-Life Balance - Inspired to perform well by having ample time to pursue work and interests outside of work
Peer Recognition - Inspired to perform well by the praise of coworkers
Goal Completion - Inspired to perform well by the completion of tasks

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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