HR Operations Specialist

2 weeks ago

Sayre, United States Guthrie Full time
Job Description

Position Summary:

As an integral part of the Recruitment Team, performs a variety of recruitment and related Human Resources functions while maintaining necessary confidentiality of information.

Education, License & Cert:

Associate or bachelor's degree in a related field preferred. High School diploma or equivalent required.

Experience:

A minimum of 1 year of Human Resources or clerical work required.

Computer skills, Microsoft Office software experience required (i.e. Excel, Word, PowerPoint, etc.). Must possess excellent communication skills, customer service skills and have the ability to multi-task and prioritize work in accordance with changing deadlines.

Experience in a healthcare and/or human resources department highly desired.

Essential Functions:

1. Conducts new hire onboarding sessions.

2. Perform day to day operations of preboarding such as meeting with all new hires, preparing files and paperwork for signature, conducting background checks, education verification, collecting licensure, I9, etc.

3. Schedules interviews between candidates and hiring team, including travel arrangements, overnight accommodations and/or transportation.

4. Provide support for recruiters by printing all documents required for new hire and/or transfer files.

5. Ability to answer questions from new hires regarding dress code, onboarding, training schedules, start and orientation dates, etc.

6. Take new hire photo and make badge for new hires.

7. Coordinates the new hire process for all new incoming Medical Residents including pre-boarding and onboarding.

8. Conducts proactive file audits to ensure new hire and transfer paperwork is complete.

9. Provides HR receptionist coverage including answering the phone and creating badges.

10. Responsible for retrieving files from off-site locations.

11. Processes relocation invoices and requests.

Other Duties:

• Assist with and/or carry out special projects, often of a highly confidential nature.

• Propose new procedures to enhance the efficiency of HR operations and to improve the overall caregiver experience.

• Attend regular Human Resource meetings as scheduled.

• Performs other duties as assigned.

About Us

Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you'll find staff members who have committed themselves to serving the community.

The Guthrie Clinic is an Equal Opportunity Employer that welcomes and encourages diversity in the workplace.

The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.

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