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Campus Data Clerk

4 months ago

San Antonio, United States Jubilee Academies Full time
Position Type:
Secretarial / Clerical / Administrative

Date Posted:
5/31/2024

Location:
Jubilee Lake View University Prep, San Antonio, TX

Date Available:
ASAP

Closing Date:
Until Filled
Job Description

Position Title: Campus Data Clerk

Position Type: Annual Salary $26,962.00 / Non-Exempt
Position Hours: Full-time; Monday - Friday; 40 Hours per Week
Reports to: Campus Principal and District PEIMS Director/Coordinator
Collaborates with: Campus personnel and parents

Length of Term/Employment: 220 workdays / At-Will

Position Mission:
Perform data entry including accounting, personnel, budget, demographics or Public Education Information Management System (PEIMS) data; attendance; truancy and/or grades into computer databases with direct supervision.

Position Minimum Qualifications:
  • A High School Diploma or GED preferred.
  • Completion of fingerprinting process as required by the State Board for Educator Certification (SBEC).

Special Knowledge/Skills:
  • Excellent administration skills.
  • Exceptional customer service skills.
  • Bilingual skills.
  • to be thorough and pay attention to detail.
  • the ability to accept criticism and work well under pressure.
  • active listening skills.
  • Ability to maintain accurate and auditable records
  • Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
  • Proficient typing, keyboarding, and file maintenance skills.
  • Ability to meet established deadlines.
  • Strong organizational, communication, and interpersonal skills.
  • Ability to comply with established deadlines.

Major Responsibilities and Duties:
  • Responsible for maintaining student records at the campus level
  • Have a current Student Attendance Accounting Handbook.
  • Attend training provided by Region 20 and District.
  • Compiles attendance reports; monitors absenteeism and provides information to teachers and administrators regarding student attendance and truancy.
  • Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.
  • Reviews notes brought by students for forgeries and other discrepancies; carefully audits all lists and files to eliminate legitimate reasons for absence before referring students for cutting a class.
  • Ensures accuracy of attendance records, including verification of forgeries and truancies for the purpose of complying with State laws governing attendance accounting.
  • Maintains a log of incoming calls from parents listing students who will be absent;
  • contacts absent students' parents to ascertain reason for absence.
  • Use appropriate technology to enter alphabetic, numeric or symbolic data from source document.
  • Work cooperatively with principal, district personnel office staff, teachers, and special program's dept. to collect, organize, and format data required submitting to district PEIMS in a timely manner.
  • Establish reporting timelines between other departments.
  • Run reports, and verification checks on data to ensure accuracy of information.
  • Distribute Six Weeks Reports to appropriate staff for verification, and correction.
  • Submit accurate and completed PEIMS data to district.
  • responsible for processing PEIMS data (includes data entry, change coding)
  • Compile, maintain, and file all physical and computerized reports, records, and other documents as required.
  • Produce reports and information as needed for campus.
  • Enter Schedules for campus in ASCENDER System.
  • Assist in reviewing High School Transcript for accuracy.
  • Comply and submit to District PEIMS Office with all required documentation for Homeless, Unaccompanied Youth and Foster Care.
  • Publish reports using database information including attendance reports, class or personnel roster, end-of-semester reports or accounting reports.
  • issues.
  • Assist in record keeping of each case of any kind investigated by the truancy officer.
  • Assist truancy officer investigate cases of unexcused and excessive absences and enforce provisions of compulsory attendance laws.
  • Maintains a variety of attendance records student/parent contracts, student contacts, student attendance, school calendars, etc. for the purpose of providing reliable information in compliance with district policies.
  • Processes documents and materials for attendance records (disciplinary and/or suspension notices, etc.) for the purpose of disseminating information to appropriate parties.
  • Responds to inquiries from a variety of individuals (staff, parents, probation officers, other schools, and/or students, etc.) for the purpose of providing information and/or directions as may be required.
  • Assist with all other duties as assigned by the principal and/or district personnel.


Charter & Community Responsibilities:
  • Convey the charter's mission to the public and encourage support in accomplishing the mission.
  • Illustrate understanding of Charter and community needs and begin activities to meet those needs.
  • Demonstrate use of productive and efficient skills to raise community and parent involvement.
  • Actively participate in student recruitment efforts.

Charter Atmosphere:
  • Encourage aa constructive, thoughtful climate for learning.
  • Promote fairness of students and staff from all cultural backgrounds.
  • Communicate with students and staff in an effective manner that promotes and sustains the Jubilee culture.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.