Staff Assistant

2 weeks ago

Honolulu, United States Gulfstream SP Full time

Job Title: Staff Assistant

Overview: Seeking a highly organized and motivated Staff Assistant to support our team in the commercial mechanical construction industry. This role involves a wide range of administrative duties, including document management, meeting coordination, and communication facilitation. The ideal candidate will possess a strong background in administrative tasks, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

  • Prepare and edit correspondence, presentations, and other documents with high attention to detail.
  • Efficiently manage document filing and retrieval systems.
  • Organize and coordinate meetings, events, and schedules to support project timelines.
  • Screen and distribute incoming communications, including calls and emails, to the appropriate team members.
  • Perform general office administrative tasks, including emailing, faxing, scanning, and maintaining office supplies.
  • Serve as a liaison among internal staff at all levels, enhancing team communication and coordination.
Requirements:
  • 5 years of experience in a secretarial or administrative role, preferably within a construction or related industry.
  • Advanced proficiency in MS Office applications (Word, Excel, PowerPoint).
  • Exceptional organizational and attention to detail skills.
  • Ability to manage multiple tasks and projects with competing priorities and deadlines.
  • Local and stable work history.

This position represents a fantastic opportunity for professional growth within a dynamic and supportive environment. We are looking for someone who is ready to take on challenging projects and contribute to our team's success with their administrative expertise and proactive attitude.

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