Talent & Culture Admin

WHO ARE WE?

Established in 1975, Shimadzu Scientific Instruments is one of the largest suppliers of analytical instrumentation, physical testing, and environmental monitoring systems in the world. Ground-breaking scientific research, manufacturing ideas and results continue to propel Shimazu's outstanding reputation and "Excellence in Science." People dedicated to our mission have the largest impact on Shimadzu's continued growth and success. Would YOU like to join a diverse team of professionals working together with researchers, scientists and manufacturers to help better lives worldwide?

WHAT CAN SHIMADZU OFFER YOU?

• Our Culture: A Certified Great Place to Work firmly committed to diversity, inclusion, and belonging.
• Competitive Compensation: Day 1 Benefits and competitive salary.
• Retirement Benefits: Matching 401K and a Profit-Sharing Program.
• Health Benefits: Flexible Spending/Health Savings Accounts.
• Performance Bonuses: Variable Pay Plan for commission and incentive roles.
• Work-Life Balance: Generous Paid Time Off and Hybrid work options for qualifying roles.
• Education: Tuition Assistance Program for both graduate and undergraduate levels.
• Insurance Perks: Pet Insurance, optional Identity theft, legal pre-paid, critical care benefits, and robust company-paid life and disability programs, inclusive of paternity and maternity leave.
• Well-being: Comprehensive Corporate Wellness Program.
• Work Flexibility: Business casual Dress Attire & casual (jeans) Friday
• Professional Growth: Clear pathways for Career, Leadership, and Personal Development.
• Employee Engagement: Active Inclusion, Diversity, and Culture Employee Resource Groups (ERGs).
  

ADDITIONAL COMPENSATION:

• For Employees who reside in Connecticut, Massachusetts, New Jersey, and California, additional compensation is offered through a Cost-of-Living Adjustment (COLA).
  

POSITION SUMMARY:

The successful incumbent will play an integral part in supporting talent acquisition, talent development and inclusion, diversity & culture (IDC) activities and initiatives by providing administrative support. Additional responsibilities include providing administrative support work to the General Manager of Talent & Culture, some of which may require a high degree of confidentiality. Other duties may be assigned from time to time.

This document attempts to communicate the traditional, physical and environment demands associated with this position. The company will consider reasonable accommodation including changing the way the job is traditionally performed whenever necessary to provide individuals with disabilities an equal employment opportunity.

JOB FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

• Assist Talent Acquisition team with various administrative duties to include, but not limited to;
• Coordinate and schedule candidate interviews with hiring managers and interviewing panels. (daily)
• Work with travel agency to handle candidate travel. (daily)
• Assist with posting of new jobs and/or employees on SharePoint (daily)
• Collate new hire paperwork and submit to Human Resources Team (daily)
• Provide back up administrative support to the Talent Acquisition Generalist as needed. (weekly)
• Assist Inclusion, Diversity & Culture team with various administrative duties, researching, and carrying out project tasks.
• Assisting with ERG meetings, communication, and events by serving as an ERG liaison (daily)
• Assisting with IDC initiatives through program material preparation and execution (weekly)
• Sending weekly diversity updates (weekly/monthly)
• Updating Diversity video monitors (monthly)
• Assist Talent Development team with various administrative duties to include, but not limited to;
  
  • LMS updates and maintenance (weekly)
  • Drafting emails and various correspondence (daily)
  • Making new hire immersion travel & communication to new hires (daily)
    
  
  
• Assist General Manager with various administrative tasks and research projects as assigned/needed. (daily)
  

Additional Functions may include providing back-up support on:

1. Assistant Talent Acquisition Management with event planning of recruiting events. (monthly)
2. Assist Talent Acquisition Management with Employment Branding. (weekly)
   

SCOPE:

The incumbent is responsible for providing support and administrative assistance to the Talent Acquisition, Talent Development & Inclusion, Diversity/Culture Teams. Assists in providing firsthand support and organizing the day-to-day operations of the recruiting & onboarding processes and programs to drive increased diversity and inclusion at SSI. The position involves a high degree of professionalism, organization, and customer service.

KNOWLEDGE REQUIREMENTS:

CASUAL

WORKING

THOROUGH

Japanese culture

Applicant Tracking Systems

EEO Compliance

Talent Acquisition

Organizational Skills

Strong Attention to Detail

Multi-Tasking Ability

Talent Development

Human Resources/DEI

Travel Arrangements

Microsoft Office Suite

Communication Skills

Excellent phone skills

PROBLEM SOLVING REQUIREMENTS:

Incumbent is required to act independent of supervision in routine matters governed by either policy or established procedure. The incumbent must be flexible and able to solve questions and problems by using sound judgment and seeking advice from management.

EDUCATION AND/OR EXPERIENCE REQUIREMENTS:

Bachelor's degree preferred. 2+ years of recruiting, human resources, talent development, diversity/inclusion and/or administrative support experience required. Individual must be able to maintain confidentiality of sensitive information.

At Shimadzu Scientific Instruments, we believe in providing structured career paths that recognize and reward talent. If your expertise surpasses the level specified in the listed position, we offer the flexibility to upgrade positions to better suit your qualifications accompanied by a salary adjustment

SUPERVISORY RESPONSIBILITIES:

None.

PHYSICAL DEMANDS:

The position requires frequent lifting (or by other means for movement) of boxes and computer components/parts. Physical demands may include frequent bending; stooping, squatting, standing, walking, sitting for long periods of time and pulling/pushing of parts can also be expected. Incumbent must be able to lift up to 20 pounds routinely throughout the day. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.

SAFETY/PERSONAL PROTECTIVE EQUIPMENT:

Position is required to maintain proper housekeeping and safety standards. Proper use of personal protective equipment and safety devices are required as stated by the Corporate Safety Document policies and procedures.

WORK ENVIRONMENT:

This position is based in an office area that requires regular and predictable attendance. It will involve working alone on projects and collaborating as part of team. Incumbent may work at different workstations during the day and travel to regional locations to support the information technology needs of all company employees. Extra hours may periodically be required, to fulfill the functions required by this position. The position will include contact with all SSI employees and requires prompt and friendly handling of all related inquires.

EEO Statement

Shimadzu Scientific Instruments is an equal opportunity employer and federal contractor or subcontractor. As applicable, the parties agree that they shall abide by the requirements of 41 CFR Section 60-1.4(a); 41 CFR Section 60-300.5(a); 41 CFR Section 60-741.5(a); and 29 CFR Part 471, Appendix A to Subpart A with respect to affirmative action program and posting requirements, and that these requirements are incorporated herein. These regulations require that covered prime contractors and subcontractors ensure nondiscrimination and take affirmative action in employment to employ and advance qualified individuals without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, and protected Veteran status. These regulations also prohibit covered contractors from taking adverse action against applicants or employees because they have inquired about, discussed, or disclosed their or their co-worker's compensation information in certain situations.

Shimadzu is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Shimadzu via email, the Internet or in any form and/or method without a valid written search agreement in place for this position (and agency was requested to work the requisition) will be deemed the sole property of Shimadzu. No fee will be paid in the event the candidate is hired by Shimadzu as a result of the referral or through other means.