Facilities Coordinator

1 month ago


Pasadena, United States JLL Full time

Support the Facility Manager in the delivery of services to operate and maintain the property including customer/client services, financial management, facility maintenance, procurement, and supplier management. Develop relationships with key representatives in supporting client's corporate real estate goals and objectives.

Key Responsibilities
Collaborate with the Facilities Manager to oversee and coordinate facility maintenance, repairs, and projects with all agreed policies, procedures and contract scope.
Respond to all work orders in a timely manner, ensuring KPI compliance, and excellent customer service.
Support the implementation of facility improvement initiatives and sustainability practices.
Manage and maintain facility-related documentation, records, and databases, including intranet hub sites when required.
Identify opportunities for improved operation and service excellence
Conduct site inspections and assessments to ensure all building procedures, and performance measuresaremaintained at all times
Schedule and manage repairs and maintenance, minor works, and other work requests, tracking to completion.
Assist in managing vendor relationships and supplier performance evaluations.
Coordinate the delivery of site amenities which may include: fitness, food services, transportation, support moves as required and act as the site key point of contact
Provide coordination and support events, meeting, and conference facilities, as required.
Maintain emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety.

Skills & Competencies
Bachelor's degree or equivalent work experience in facilities management or related field.
1+ year of industry experience in either the corporate environment, third party service provider, or as a consultant
Excellent customer, computer, verbal, and written communication skills
Demonstrated ability to prioritize tasks and manage time effectively.
Basic knowledge of building systems (mechanical and electrical systems), local building codes, and regulations
Knowledge of facility operations, maintenance, and safety standards.
Proven accounting acumen, including purchase order and invoice management
Familiarity with technology solutions and tools for operations optimization.
Ability to analyze data and generate meaningful reports.
Ability to work effectively in a team-oriented environment.



  • Pasadena, California, United States The Hire Mark Full time

    A challenging and rewarding opportunity awaits a Senior Clinical Care Coordinator for Skilled Nursing at The Hire Mark's partner facility in Pasadena, CA.This 99-bed nursing home offers a dynamic work environment where you can make a real difference in patients' lives. As a Senior Clinical Care Coordinator, you will oversee the collection and analysis of...


  • Pasadena, United States The Hire Mark Full time

    The Hire Mark - The Hire Mark is recruiting a Minimum Data Set Coordinator at a Skilled Nursing Facility in Pasadena The facility is a 99  bed nursing home with a great team.     Open to a LVN or RN   Apply today!


  • Pasadena, California, United States SummitHR Full time

    Job DescriptionWe are seeking a Facilities Management Executive to join our team. In this role, you will be responsible for managing the construction phase of a college facility project, including mobilization, construction, and closeout.Main ResponsibilitiesManage and oversee all aspects of construction projects.Develop and implement construction plans,...


  • Pasadena, Texas, United States Schwan's Full time

    Job DescriptionThe Facilities and Maintenance Leader will oversee the safe execution of work and equipment maintenance, ensuring compliance with USDA and SQF regulations. Key responsibilities include coordinating with FSQ and production teams, managing maintenance activities, and fostering exceptional talent through mentorship and training.


  • Pasadena, California, United States TORP Group Full time

    Key ResponsibilitiesTenant Relations: Foster strong relationships with clients and resolve any issues efficiently.Capital Improvements: Assist in overseeing construction projects and ensuring they meet company standards.Move-in Coordination: Schedule tenant move-ins and onboarding processes.In addition to these key responsibilities, the ideal candidate will...


  • Pasadena, Texas, United States Schwan's Full time

    About Schwan'sWe are a leading manufacturer and marketer of quality foods enjoyed nationwide. Our beloved brands include Red Baron, Tony's, Big Daddy's, Villa PrimaTM, and Freschetta pizzas.We bring families and communities together through great food and are committed to ensuring the safety of our people and food. We are hiring a Sr Technical Maintenance...


  • Pasadena, United States East West Bancorp, Inc. Full time

    Collaborate with internal business partners, architects, engineers, and other specialists; vet and hire contractors and vendors, develop scope of work and coordinate schedules. Visit sites regularly during construction - including bid walks, preconst Manager, Facilities Manager, Construction, Project Management, Assistant, Facilities, Banking, Business...


  • Pasadena, California, United States ABM Industries Full time

    Job SummaryWe're seeking an experienced Cleaning Services Coordinator to join our team! As a key member of our operations staff, you'll be responsible for ensuring our facilities are always clean and well-maintained.This role offers a salary of $23 per hour, along with a comprehensive benefits package and opportunities for professional growth. If you're a...


  • Pasadena, United States ModernHR Full time

    GEM Transitional Care Center is a 75-bed skilled nursing facility specializing in short-term therapy. We are dedicated to providing our guests with the type of care they deserve and strive to meet or exceed their needs. Here at GEM Transitional Care Center, our skilled nursing facility offers a variety of conveniences and amenities designed to enhance...

  • Program Coordinator

    1 week ago


    Pasadena, California, United States Woodcraft Rangers Full time

    Job Title: Enrichment CoordinatorSalary: $25.00 - $31.50 per hourThis is a full-time position, exempt from overtime pay, with an estimated 40 hours of work per week.About the JobThe Enrichment Coordinator will be responsible for planning and implementing activities for use in after-school programs at the high school site. This includes recruiting...


  • Pasadena, California, United States Modern HR Full time

    About the JobAs a Marketing and Public Relations Coordinator at Modern HR, you will play a vital role in promoting our skilled nursing facility and increasing our census. You will be responsible for coordinating, developing, and implementing the facility's marketing and public relations programs, ensuring that we maintain a competitive edge in the...


  • Pasadena, Maryland, United States Virginia Linen Service Inc Full time

    Job Title: Linen Supply CoordinatorWe are seeking a detail-oriented and organized individual to join our team as a Linen Supply Coordinator. As a critical member of our operations team, you will be responsible for ensuring the smooth delivery of linen services to our customers.Estimated Salary: $48,000 - $65,000 per year, depending on experience.About Our...


  • Pasadena, California, United States Hernia Center of Southern California Full time

    We are looking for a Healthcare Operations Coordinator to join our team at the Hernia Center of Southern California.Job DescriptionThis role involves coordinating clinical and administrative tasks to ensure the smooth operation of our facility.Main Responsibilities:Preparing patient reports, progress notes, discharge reports, and requests for...


  • Pasadena, Texas, United States Burrow Global, LLC Full time

    Job OverviewBurrow Global, LLC has an immediate need for a seasoned construction professional to lead a building renovation project at a petrochemical plant in Pasadena, TX. The successful candidate will have extensive experience in managing industrial facility renovations, with a strong focus on cost, schedule, and project execution.Key...


  • Pasadena, California, United States Fiore Industries Full time

    Role ResponsibilitiesWe are seeking a highly organized Console Operations Coordinator to provide support in both console operations and dispatching duties, as well as manage console area alarm systems. Key responsibilities include monitoring alarms and video cameras, dispatching personnel, and communicating with security units, fire units, facilities...


  • Pasadena, United States AccuTRANS Inc. Full time

    Company OverviewWe strive to be more than just another marine management services company, because we know that the best things don't come from mere workplaces. They come from families. That's why, for over 20 years, we've provided exceptional client service with a human touch. Our reputation is built on trust earned through everyday excellence. We employ...


  • Pasadena, Maryland, United States Food Lion Full time

    Position DescriptionWe are seeking a Store Maintenance Coordinator to join our team in Pasadena, MD. This is a full-time position that requires a high school diploma or equivalent and excellent physical abilities.Main ResponsibilitiesPerform routine maintenance tasks to ensure store equipment and facilities are in good working condition.Conduct daily...


  • Pasadena, United States AccuTRANS Inc. Full time

    Company Overview We strive to be more than just another marine management services company, because we know that the best things don't come from mere workplaces. They come from families. That's why, for over 20 years, we've provided exceptional client service with a human touch. Our reputation is built on trust earned through everyday excellence. We employ...


  • Pasadena, United States AccuTRANS Inc. Full time

    Company Overview We strive to be more than just another marine management services company, because we know that the best things don't come from mere workplaces. They come from families. That's why, for over 20 years, we've provided exceptional client service with a human touch. Our reputation is built on trust earned through everyday excellence. We employ...


  • Pasadena, California, United States Levy Full time

    Job OverviewWe are seeking a skilled Dessert Service Coordinator to join our team at Levy, a leading presence in the Food, Beverage, and Retail industry. This role is ideal for individuals who enjoy working in a fast-paced environment and providing exceptional customer service.Key Responsibilities:Coordinate the delivery of desserts to scheduled locations,...