Litigation Secretary

2 months ago

Baton Rouge, United States Long Law Firm Full time

The purpose of this position is to enhance attorney effectiveness by performing secretarial work of a complex nature and providing information-management support in a highly professional manner.

Education High School Diploma or GED required.

Work Experience Minimum of 5 years of legal secretary experience.

Special Skills

  • Demonstrated 50 wpm typing skills.
  • Moderate to high level of experience with Microsoft Office Suite applications with a particular emphasis on Word and Excel. Basic to moderate level of experience is required for Access and Power Point.
  • Intermediate knowledge of WordPerfect and Adobe Acrobat Professional.
  • Intermediate level of experience regarding internet and software use/capability.
  • High level of integrity.
  • Demonstrated ability to ensure confidentiality of client information.
  • Coordinates case preparation by producing information via transcription, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Assists attorneys by performing the following duties:

  • Reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.
  • Initiating telecommunications.
  • Organizing client conferences and attorney meetings.
  • Scheduling couriers, court reporters, expert witnesses and other special functions.
  • Coordinating the preparation of charts, graphs, and other courtroom visuals.
  • Preparing expense report.
  • Maintains attorney calendar by:
    • Planning and scheduling conferences, teleconferences, dispositions and travel.
    • Recording and monitoring court appearance dates, pleadings and filing requirements.
    • Monitoring evidence-gathering.
    • Anticipating changes in litigation or transaction preparation requirements.

Assists the attorney with the following:

  • Communicating and obtaining information.
  • Following up on delegated assignments.
  • Knowing when to act and when to refer matters to attorney.
  • Documents and inputs attorney billable time and reimbursable expenses. This function also requires invoice preparation and payment tracking responsibilities.
  • Ensures the confidentiality of all client/attorney information.
  • Provides historical reference by developing and utilizing filing and retrieval systems in accordance with firm policy and procedure. Inclusive in this responsibility is the requirement to record meeting discussions, maintain transcripts and document/maintain evidence.
  • Maintains and enhances knowledge/skill sets by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations.

To perform job successfully, an individual should demonstrate the following competencies to perform the essential functions of this job. The below competencies include but are not limited to:

Communication - Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom as well as the best way to get that accomplished. Speaks in a clear and credible manner, selecting the right tone for the situation and audience. Listens to others and allows them to make their point.

Customer Focus - Personally demonstrates that external (or internal) customers are a high priority. Identifies customer needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the customer. Keeps customers informed about the status of pending actions and inquires about customer satisfaction with products or services.

Dependability - Makes and fulfills commitments. Has established a pattern of working independently, meeting reasonable deadlines, and accepting responsibility for his or her actions. Willingly makes promises and fully intends to keep them. Arrives at work on time and ready to contribute. Shows up for meetings well-prepared.

Equipment Skills - Demonstrates the essential skills related to the use of all equipment connected to job responsibilities. Displays an appropriate level of concern for various safety factors when using equipment.

Flexibility - Adjusts quickly and effectively to changing conditions and demands. Discusses change as a necessary and inevitable aspect of organizational life as well as an opportunity to learn new things. Has a similar view and approach to potentially stressful situations. Invests personal energy toward accepting and adapting to change that others use toward resisting or resenting it.

Positive Outlook - Tends to stay positive, even when others sound negative or struggle to remain upbeat. Sees and provides others with concrete reasons to believe that things will work out well. Notices and acknowledges things that are going well, especially during stressful times.

Writing Skills - Produces clear and complete written reports that meet the needs of the customer. Written reports use words and tone that are appropriate for the intended audience and are produced and distributed in a timely manner

  • Executive Secretary

    1 week ago

    Baton Rouge, Louisiana, United States LONG LAW FIRM, LLP Full time

    Job OverviewWe are seeking an Executive Secretary to join our litigation department at LONG LAW FIRM, LLP. As an Executive Secretary, you will provide high-level administrative support to our attorneys, preparing complex court documents and maintaining accurate records.Key ResponsibilitiesPrepare and edit court documents, including pleadings, motions, and...

  • Executive Secretary

    1 month ago

    Baton Rouge, Louisiana, United States OmniForce Solutions Full time

    We are looking for a motivated and organized Executive Secretary to support our Litigation Team at OmniForce Solutions.The successful candidate will have a proven track record of providing exceptional administrative support, including preparing and revising documents, managing calendars, and coordinating travel arrangements. Strong interpersonal and...

  • Litigation Coordinator

    1 week ago

    Baton Rouge, Louisiana, United States LONG LAW FIRM, LLP Full time

    About the Role">We are seeking a highly skilled and organized Litigation Secretary to join our team at LONG LAW FIRM, LLP. As a key member of our litigation department, you will play a critical role in supporting our attorneys in preparing for trials, hearings, and other legal proceedings.

  • Litigation Support Professional

    2 weeks ago

    Baton Rouge, Louisiana, United States LONG LAW FIRM, LLP Full time

    Job TitleLitigation Support ProfessionalAbout UsAt LONG LAW FIRM, LLP, we are dedicated to providing exceptional legal services to our clients. We are seeking a highly skilled and experienced Litigation Support Professional to join our team.Job DescriptionThis is an excellent opportunity for a motivated and detail-oriented individual to work in a fast-paced...

  • Litigation Professional

    1 month ago

    Baton Rouge, Louisiana, United States OmniForce Solutions Full time

    Omniforce Solutions is hiring a highly skilled Litigation Professional to join our team.The ideal candidate will have at least 5+ years of recent secretarial experience and advanced proficiency in MS Word. They will be responsible for preparing and revising documents, managing calendars, and coordinating travel arrangements.The estimated salary for this...

  • Litigation Support Specialist

    2 weeks ago

    Baton Rouge, Louisiana, United States Strategic Recruitment Solutions Full time

    Job SummaryStrategic Recruitment Solutions is seeking a detail-oriented Legal Secretary to join our esteemed client's team in Baton Rouge. As a key member of the team, you will provide critical support to attorneys, manage complex calendars, and maintain accurate records.RequirementsMinimum 3 years of experience in defense litigation, with a proven track...

  • Insurance Defense Litigation Associate

    1 day ago

    Baton Rouge, United States Jobot Full time

    Job DescriptionJob DescriptionInsurance Defense Litigation Associate for established, yet growing firm!This Jobot Job is hosted by: Crystal HarveyAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $105,000 - $140,000 per yearA bit about us:Established in 1991, our client's goal is to cover all areas of the...

  • Legal Secretary

    1 day ago

    Baton Rouge, United States Strategic Recruitment Solutions Full time

    Job DescriptionJob DescriptionSRS is currently searching for a Legal Secretary to join a stellar Baton Rouge firm that takes great care of their people. The chosen candidate will support attorneys in a predominately insurance defense practice. To be considered for this opportunity you should have:3 plus years of defense litigation experienceStable work...

  • Administrative Assistant

    3 weeks ago

    Baton Rouge, Louisiana, United States Louisiana Department of State Civil Service Full time

    About the Role">The Louisiana Department of State Civil Service is seeking an experienced Executive Secretary to join our team. This role will provide administrative support to the Section Chief and other attorneys in the Litigation Division.">Key Responsibilities">">Provide legal secretarial and administrative support to the Section Chief and other...

  • Legal Secretary/Assistant

    24 hours ago

    Baton Rouge, United States Arnold & Itkin LLP Full time

    Arnold & Itkin is one of the top personal injury firms in the country with offices in Houston, Dallas, Baton Rouge, and Lehi. We have some of the best records across the country for our victories, which has resulted in us being named among the best personal injury lawyers in Houston multiple times. When we represent our clients, we're all in. We fight hard...

  • Complex Administrative Assistant

    2 weeks ago

    Baton Rouge, Louisiana, United States LONG LAW FIRM, LLP Full time

    Job SummaryWe are seeking a Complex Administrative Assistant to join our litigation team at LONG LAW FIRM, LLP. As a Complex Administrative Assistant, you will provide administrative support to our attorneys, preparing complex court documents and maintaining accurate records.ResponsibilitiesPrepare and edit court documents, including pleadings, motions, and...

  • Law Office Coordinator

    2 weeks ago

    Baton Rouge, Louisiana, United States Strategic Recruitment Solutions Full time

    Job DescriptionWe are searching for a highly skilled Legal Secretary to support attorneys in a thriving insurance defense practice. The ideal candidate will have 3+ years of experience in defense litigation, excellent references, and mastery of Microsoft tools.ResponsibilitiesManage complex calendars, ensuring seamless coordination between attorneys and...

  • Court Administrator Assistant

    2 weeks ago

    Baton Rouge, Louisiana, United States Strategic Recruitment Solutions Full time

    Job OverviewSRS is a leading recruitment firm that partners with top law firms in Baton Rouge to find exceptional talent. We are currently seeking a highly skilled Legal Secretary to support attorneys in a prominent insurance defense practice.Key ResponsibilitiesProvide administrative support to up to four attorneys, handling various tasks such as calendar...

  • Deputy General Counsel

    3 weeks ago

    Baton Rouge, United States Cleco Full time

    This position is available to be performed in any of the following locations:Pineville, LA (preferred)St. Tammany, LASlidell, LABaton Rouge, LAWe’re committed to being the clean energy leader in Louisiana. By investing in renewables like solar and utilizing carbon capture and sequestration technology to make our air cleaner, we’re in this for the long...