Front Desk Receptionist

4 weeks ago

Harrisburg, United States Commonwealth of Pennsylvania Full time

Reference #: 4487238 THE POSITION Are you experienced with being the initial point of contact as a greeter? The Department of Education is currently seeking a Front Desk Receptionist to welcome visitors at the Forum Building. As a valued member of the team, your responsibilities will include providing directions within the building, coordinating with employees for visitor arrangements, managing deliveries, maintaining visitor logs and issuing temporary parking passes. Additionally, you will provide general office support to ensure smooth operations. If this sounds like a role you will excel in, we encourage you to apply today DESCRIPTION OF WORK You will be tasked with welcoming and aiding visitors and staff members of the Commonwealth in a courteous and professional manner. This includes managing a SharePoint calendar to align visitor arrivals with scheduled meetings, overseeing a visitor sign-in sheet, and distributing visitor tags. Furthermore, responsibilities will extend to coordinating deliveries received at the front desk, acting as the central point for internal supply orders, and monitoring maintenance requirements for the automotive fleet in collaboration with the automotive officer. The role also involves verifying fleet request forms, obtaining necessary approvals, documenting travel details, processing purchase orders and invoices, issuing temporary parking permits, and updating the parking spreadsheet jointly with the parking officer. Additionally, the individual will cover incoming calls in the mailroom during staff absences, support resource accounts, receive daily mail from the Commonwealth Mailroom Processing Center (CMPC) when mailroom personnel are absent, and participate in the Evacuation and Safety team for the 1st Floor of the Forum Building. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (commonwealth title); or Graduation from high school; or An equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov. Telecommunicat ons Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

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