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Municipal Court Manager

4 weeks ago

Bend, Oregon, United States City of Bend, OR Full time
Salary : $102,524.24 - $133,160.77 Annually
Location : Bend, OR
Job Type: Full Time
Job Number: 20250025
Department: Administrative Services - City Hall
Division: Finance
Opening Date: 02/04/2025
Closing Date: 2/25/2025 12:00 PM Pacific

Summary
The City of Bend Finance Department is currently accepting applications for one (1), regular full-time Municipal Court Manager. This is a non-represented and FLSA exempt (overtime ineligible) position.

To be considered for this position, applicants much have a complete application that includes the following items:
  • The online application via NeoGov (access also available on the City of Bend website under Human Resources/Job Opening)
  • Attached formal Cover Letter and Resume (required)
  • Attached valid Credentials, Certifications, and Licensing (if applicable)
Applicants must provide certification that they are a veteran or disabled veteran to receive
Applications received by Tuesday, February 25, 2025 (02/25/2025) at 12:00 pm (noon) Pacific Time will be considered for initial review, but the position will remain open until filled.

Summary
Reporting to the Assistant Finance Director, the Court Manager oversees the operation of the Municipal Court, working closely with the Municipal Court Judge, directly supervising the Municipal Court Supervisor, and indirectly supervising all other court staff. The Court Manager is responsible for leading a team of dedicated court staff and ensuring that court operations comply with legal requirements and meet the needs of all customers. The Manager oversees the Municipal Court budget as well as leading the implementation of new programs and processes.

Functions, Duties and Responsibilities

Essential Functions Include:
The information provided below encompasses the essential functions and capabilities linked with this position.

Duties and Responsibilities
The individual in this position is expected to engage in the following work-related activities.
  • Manage employees: Supervise and guide employees to meet city goals. Handle hiring, training, and performance reviews. Address employee concerns and enforce disciplinary processes.
  • Oversee Court operations: Manage court functions, ensuring compliance with regulations. Develop plans, set standards, and improve performance. Maintain court calendars and implement changes.
  • Customer service: Establish and promote high standards for internal and external customer service. Model exceptional service, and train staff to uphold customer service standards, working creatively to solve customer issues in positive ways.
  • Community engagement: Establish partnerships with local businesses and officials. Develop programs to enhance justice systems and services. Provide leadership in justice-related initiatives.
  • Collaboration: Work with the Presiding Judge and Court Supervisor to implement court procedures and legal changes. Foster community partnerships for improved justice initiatives.
  • Facilities and security: Address facility issues and ensure court security in collaboration with the City.
  • Technology management: Manage court case system and plan for technology updates. Integrate new tools and multimedia resources.
  • Reporting: Develop accurate court statistics reports to track performance.
  • Project leadership: Lead or participate in projects that enhance court operations.
  • Interdepartmental coordination: Coordinate with various government bodies, Judiciary members, legal professionals, and city departments.
  • Contract management: Contract individuals for required court services. Approve payments to contractors and consultants.
  • Budget management: Prepare, recommend, and manage the Municipal Court budget. Monitor expenses, authorize purchases, and engage in the city's budget process.
  • Records management: Adhere to policies for proper records management.
  • Act with respect and integrity, promote, and support diversity and inclusion in the workplace.
  • In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
  • Performs related duties as necessary to achieve the objectives of the position.
Knowledge, Skills and Qualifications

Skill Profile
The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, and others sufficient to exchange or convey information to provide and receive work direction.
  • Manage a high volume of tasks at one time, including organizing and prioritizing own work and the work of others.
  • Maintain the knowledge of principles and standards of employee supervision, including training, scheduling, and performance evaluation.
  • Work independently with general direction while also working as part of a team and collaborating with others.
  • Maintain working knowledge of software, databases, and programs applicable to the work unit's assignments.
  • Understand, remember, communicate, and apply complex oral and/or written instructions and factual information.
  • Understanding and interpreting legal terms while applying local, state and federal laws, rules and regulations
  • Implement sound judgment while making decisions in accordance with regulations and established policies
  • Maintain composure even in difficult situations; deal tactfully with the public; and deal calmly and effectively in confrontational and/or high stress situations
  • Analyzing information and case files for discrepancies and adherence to policy
Ability Requirements

The following capabilities are required to perform the essential functions of this position.
  • Ability to supervise a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex City services.
  • Ability to make decisions within established policies and procedures that influence the daily operations of the unit and work of subordinate staff.
  • Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person.
  • Understand, remember, communicate and apply complex oral and/or written instructions and factual information.
  • Remain in a stationary position (sitting or standing) for extended periods of time, occasionally stand, walk, stoop or kneel for extended periods of time.
  • Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
  • Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.
  • Work is generally performed in an office setting with travel required to off-site locations.
  • Ability to occasionally travel locally and regionally.
Education, Experience, Certifications and/or Licenses
The following are the qualifications for this position.

Minimum Qualifications
  • Associates degree or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description. in business, public administration, or a related field, and
  • 2 to 3 years' experience in a similar position and/or performing similar tasks.
  • 1 year of managerial experience
Required Certifications
  • Law Enforcement Data System (LEDS) certification required within 30 days of hire
  • Ability to pass reference checks and education verification, and satisfy the requirements of a background check, including Criminal Justice Information Services (CJIS) fingerprints.
  • Ability to satisfy the requirements of a pre-employment drug screen.
Preferred Qualifications
  • 5+ year of experience in a public safety, Justic, legal or court setting
  • Bachelor's degree in public administration
Classification Framework: Manager I
  • To view the full Classification framework,
Diversity & Equal Opportunity Employer Statement

The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.
Employee Benefit Overview

August 1, 2024 - July 31, 2025
Regular Full Time Benefits:

Coverage is effective on the first day of the month, coinciding with or following date of hire.
(If the first day of work is on the first calendar day of the month, coverage is effective that day.)

High Deductible Health Plan (HDHP)
Medical, Vision and Prescription Coverage
Underwritten by PacificSource Health Plans
Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium.

Employee monthly premium:EmployeeEmployee & DependentsFull-time Employees$ 65.04$162.60Part-time 1 Employees (30-39 hours per week)$162.60$406.52Part-time 2 Employees (20-29 hours per week)$325.23$813.04
Health Reimbursement Account (HRA)
Third Party Administrator -- PacificSource Administrators (PSA)
This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee's VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA.
Employee monthly premium portion:

Employee

Employee & Dependents
Full-time EmployeesHRA (Comp - A)
Coinsurance (Med - G)$2,000
$1,250$4,000
$1,250Part-time 1 Employees (30-39 hours per week)HRA (Comp - A)
Coinsurance (Med - G)$1,500
$937.50$3,000
$1,335.75Part-time 2 Employees (20-29 hours per week)HRA (Comp - A)
Coinsurance (Med - G)$1,000
$625$2,000
$890.50
Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical/dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end.

First Stop Health - Telemedicine: The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members.
Dental Plan
Underwritten by MODA
$2,000 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit.

Full-time employees currently pay 10% of the total composite monthly premium.

Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week).
Employee composite monthly premium:

Employee with/without Dependents
Full-time Employees$13.92Part-time 1 Employees (30-39 hours per week)$34.82Part-time 2 Employees (20-29 hours per week)$69.63

VEBA Plan
Administered by HRA VEBA
Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation/retirement.
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Life, Personal Accident (AD&D) & Long-Term Disability Plans
Underwritten by New York Life

Group Basic Term Life Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a coverage amount of one times the employees annual salary, to a maximum benefit of $150,000, with a minimum benefit of $50,000. Coverage includes person accident coverage for loss of life and/or limb, per scheduled benefit package amounts.

Group Long-term Disability Insurance:Benefit-eligible employees working at least 20 hours per week are eligible for a a benefit of up to 66.67% of employee's covered earnings to a maximum of $9,000 per month.

Voluntary Life and AD&D: Active, full time employees of the City of Bend regularly working a minimum of 20 hours per week are eligible for additional voluntary coverage for the employee, spouse/domestic partner and dependent children.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:
  • AFLAC Supplemental Insurance (various plans are offered)
  • MASA ground and air ambulance membership
  • 457(b) Deferred Compensation Plans sponsored by Nationwide Retirement Solutions & Mission Square Retirement
Temporary Medical Only Benefit's:
Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.)

High Deductible Health Plan (HDHP)
Medical, Vision, Prescription coverage

Underwritten by PacificSource Health Plans
Full-time, temporary employee(s) currently pay 10% of the total employee(s) monthly premium. Full-time, temporary employees are eligible for employee-only medical coverage. However, there is family coverage available should the employee choose to enroll and assume financial responsibility for the difference of premium.
Employee composite monthly premium:
EmployeeEmployee & DependentsFull-time Employees$65.04$1,040.67Deductible$2,000$4,000

Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Public Employees Retirement System (PERS)

The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website http://www.oregon.gov/pers
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:
  • MASA ground and air ambulance membership
  • 457 Deferred Compensation Plans sponsored by Nationwide Retirement Solutions and Mission Square Retirement
If you have Federal student loan debt, (private student loans not included), or are considering going back to school, you may benefit from the Student Loan Forgiveness Program.
  • If you make 120 qualifying payments on your Federal student loan while working full-time for a qualifying employer, your Federal student loan debt may be forgiven.
Always check the loan servicer and type of loan you have to ensure you qualify.