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Records Management Clerk

4 months ago

Columbia, United States Burr & Forman Full time

At Burr & Forman LLP, we have a foundational commitment to our clients, colleagues, and communities. The firm is currently hiring for a Records Management Clerk in our Columbia, SC office. When you join our team, you will benefit from the experience of interesting, pivotal work in a friendly and professional environment. We invest in our people to be sure we have the talent necessary to meet our clients’ legal needs and advance their business objectives. If you are interested in joining a highly collaborative, growth-minded organization, consider applying today. We offer a competitive salary complimented by an extensive suite of benefits and generous paid time off.

KEY CONTRIBUTIONS

  • Responsible for active and inactive records management related to storing case files and original documents, including creating, maintaining, and cataloging files within a records management database and index bar coding client files for onsite and offsite storage.
  • Work with internal clients to properly identify stored boxes, index their contents, and record expected occupancy dates.
  • Follow up with legal secretaries or paralegals, according to predetermined schedule, regarding continuing need for space; upon receiving authorization to transfer boxes to off-site storage, process boxes and arrange for transport.
  • Perform data entry for storage transactions.
  • Act as liaison and customer service contact for individuals using centralized inactive and semi-active file storage space; prevent unauthorized access and unauthorized dumping of unassigned materials.
  • Access, edit, and maintain automated records management system; update circulation for materials maintained in inactive and semi-active file storage space, as well as status of all original documents received, filed with the court, returned to the client, or otherwise sent out.
  • Facilitate circulation of boxes from and to off-site records storage vendor; act as primary liaison with vendor.
  • Oversee inactive records management function, including processing requests for retrieval of boxes from storage, returning previously retrieved materials, processing new inventory for off-site storage, scheduling pickups and deliveries, and updating the automated the records management system to reflect status changes of retrieved/returned boxes.
  • Oversee tracking of all original documents received into or sent out of secure storage using the centralized, automated records management system, including details of when the documents were received, if they were filed with the court, returned to the client, or otherwise to whom the originals were sent; assign barcode to all incoming originals for ongoing tracking and reporting purposes.
  • Perform other administrative tasks as needed/requested.
THE ESSENTIALS
  • A high school diploma or equivalent and relevant work experience required; a college degree is preferred. Previous law firm experience a plus.
  • Professional appearance and demeanor with commitment to providing exceptional client-service.
  • Highly organized, detail-orientated, proactive with a desire to take ownership as a contributing member of the team
  • Proficient with Microsoft Word and Outlook. Proficiency in MS Excel is a plus.
  • Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations.
  • Strong verbal and written communication skills.
  • Must be able to lift and/or transport materials weighing up to 25 pounds.
  • Some overtime may be required.
  • Some travel required (paid by firm).


EOE/M/F/Vet/Disabled

Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, national origin, military and protected veteran status, sexual orientation, gender identity or expression, transgender status, sex stereotyping, or disability.

Please view Equal Employment Opportunity, E-Verify, and other related posters at www.burr.com/careers/working-at-burr.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)