Office Manager

3 weeks ago

Coronado, United States Bering Straits Native Corporation Full time

Overview

SUMMARY

Arcticom, a subsidiary of Bering Straits Native Corporation is currently seeking a qualified Office Manager for Naval Special Warfare Preparatory Course Training and Support Services. The Office Manager is responsible for a wide range of tasks, including clerical duties, managing schedules, coordinating meetings and events, maintaining records, and facilitating communication between various departments and stakeholders.  

This position is self-managed and works independently at the direction of the government which is directly related to the business operation supporting NSW. This position requires the individual to work independently performing his/her primary duties directly related to providing timely guidance and will use independent decision-making in advising and the execution of plans, policies and procedures.

$61,950/year - $65,800/year

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

  • Advises in development, implementation, and execution of plans, policies and procedures of the medical department.
  • Maintaining and entering data into Medical Health System (MHS) Genesis that requires HIPPA.
  • Generate reports, compiling data for analysis by Government personnel upon request.
  • Take and record military measurement information from customers
  • Provide customer service at the front desk. Coordinate appointments via phone, email or in person to ensure all Government request for care is scheduled.
  • Perform reminder calls and rescheduling as required.
  • Ensure all required tasks are completed prior to visits. Coordinate with other departments to have proper paperwork.
  • Prepare a variety of documents using word processing, spreadsheets and databases. Edit and reformat electronic drafts and transmit/receive documents and messages electronically, ensuring grammatical accuracy and conformance with established formats.
  • Handle all incoming correspondence. Determine which correspondence may be forwarded to staff for proposed action.


Qualifications

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required (Minimum Necessary) Qualifications (applies to both this section and KSAO's)

  • Bachelor's degree; OR equivalent combination of education, training, and work experience.
  • Minimum of two (2) years of experience as an Administrative Assistant or Office Manager
  • Secret Clearance
  • U.S. citizen

Knowledge, Skills, Abilities, and Other Characteristics

  •  Self-directed and able to work without supervision
  • Must be detail-oriented, self-motivated, capable of multitasking, able to work as a team member and to prioritize and meet deadlines in a fast-paced environment
  • Strong organizational and time management skills are essential.
  • Excellent communication and interpersonal skills

Preferred

  • Previous experience working in a military training environment
  • Government contracting experience

NECESSARY PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS

  • This position is not subject to federal requirements regarding Department of Transportation safety-sensitive functions.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

SUPERVISORY RESPONSIBILITIES

  • This position is self-managed and works at the direction of the government and is directly related to the business operation supporting the customer's objectives.

ADDITIONAL QUALIFYING FACTORS

  • As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results.
  • Must have reliable transportation to/from work and must be able to obtain access to military installations.
  • Must be able to obtain access to military bases and ability to operate government owned vehicles.

Shareholder Preference.  BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Equal Opportunity Employer/Veterans/Disabled

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.

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