Secretary Executive

About Us We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today We are seeking a detail-oriented and proactive Administrative Assistant to support our engineering team. The ideal candidate will provide comprehensive administrative support, ensure efficient operations within the group, and facilitate effective communication among team members. AS A SECRETARY EXECUTIVE, YOU WILL: Provide administrative support to engineering staff, including scheduling meetings, managing calendars, and coordinating travel arrangements Organize and coordinate meetings, department communications, and other events, including arranging meeting spaces, accommodations, meals, and technology Answer phones, prioritize interruptions and take messages Maintain up-to-date organizational charts and contact lists Serve as a point of contact for internal and external communications, responding to inquiries and directing them to appropriate team members Manage employee breakrooms including ordering and stocking breakroom and office supplies Support the procurement process by assisting with purchase orders and vendor management Collaborate with other departments to streamline processes and improve efficiency REQUIRED EDUCATION, EXPERIENCE & SKILLS: AS degree and at least 5 years of administrative experience with executive leadership, or an equivalent combination of education and experience Intermediate to expert knowledge and use of Microsoft Word, Outlook, Teams, PowerPoint, Excel, and SharePoint Positive, can-do demeanor even in stressful situations Experience building relationships and partnering with executives Ability to handle confidential information with integrity and exercise discretion Strong attention to detail and accuracy, with a high level of discipline and timely follow-through Strong problem-solving skills, with a bias toward action and enabling the team to execute efficiently and effectively Ability to work independently and function as part of a team in a dynamic, agile work environment Well-developed organizational, prioritization, multitasking, and time management skills Strong, clear, and concise verbal and written communication skills and ability to interact with all levels of internal and external contacts with tact and professionalism Legal work authorization in the United States - Sponsorship will not be provided for this role. PREFERRED EDUCATION, EXPERIENCE & SKILLS: Excellent skills using advanced communication equipment, specifically in conference rooms and for meetings Experience with complex domestic and international travel and/or customs using the system Concur Schedule: The general working hours for this role are 8:00 AM - 4:30 PM EST based onsite. Why Work in the Greater Miami Valley Area Our facility is located in Sidney, OH, conveniently located within driving distance to several larger cities, such as Dayton, Troy, and Columbus. The area’s generally low costs of living, excellent school systems, and low crime rates create a family-friendly environment. The area is home to several growing communities with restaurants, festivals, shopping, and arts scenes that make them exciting places to live and work. About Our Location Our newly renovated Sidney campus has 1M square feet of manufacturing floor with an additional 120k square feet of leading-edge lab facilities. This location is the headquarters for our HVACR Americas business unit. Through our many years of compressor expertise, our products help bring comfort and convenience to refrigeration, commercial, industrial, and residential spaces. Approximately 1600 employees work in Sidney, who all support a multitude of business functions. With the blend of businesses and functions represented under this one roof, there are many opportunities for advancement within the Sidney location. Learn more about us Our Commitment to Our People Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial. Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally. Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave. Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team Our Commitment to Diversity, Equity & Inclusion At Copeland, we believe having a diverse, equitable and inclusive environment is critical to our success. We are committed to creating a culture where every employee feels welcomed, heard, respected, and valued for their experiences, ideas, perspectives and expertise. Ultimately, our diverse and inclusive culture is the key to driving industry-leading innovation, better serving our customers and making a positive impact in the communities where we live. Work Authorization Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire. Equal Opportunity Employer Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: copeland.careers@copeland.com With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.