Deputy City Clerk

4 weeks ago

Ohio City, Ohio, United States City of Upper Arlington, OH Full time
Salary : $64,395.15 - $90,153.21 Annually
Location : OH 43221, OH
Job Type: Regular, Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 00886
Department: City Clerk's Office
Opening Date: 02/28/2025
Closing Date: 3/14/2025 11:59 PM Eastern

Description
JOB RESPONSIBILITIES: As part of the City Clerk's Office team, reporting directly to the City Clerk, this position assists the City Clerk in providing meeting coverage and minutes, which accurately reflect the policy, recommendations and decisions of City Council, Boards, and Commissions. The Deputy City Clerk also assists the City Clerk with the City's Records Management Program, including processing public records requests, drafting records retention schedules and policies. The Deputy City Clerk shall serve in the place of the City Clerk in his or her absence.

The City of Upper Arlington is an equal opportunity employer, striving to foster an equitable and inclusive work environment.
Examples of Duties
ESSENTIAL FUNCTIONS: For purposes of 42 USC 12101:

  1. Attends meetings of City Board, Commissions, City Council, and City Council subcommittees and assigned task force meetings as directed.
  2. Prepares and compiles meeting materials for City Boards, Commissions, and City Council meetings, including agendas, public notices, legislation, minutes, and other meeting materials in conformance with agenda deadlines and within targeted turn-around times.
  3. Assists with public records requests for the City; redact sensitive information as required; provides records to requesters in compliance with the Ohio Public Records Act.
  4. Administers records retention and disposal program; arranges and schedules off-site storage access.
  5. Proofs and edits documents generated by the City Clerk's Office; in conjunction with the City Clerk, ensures that City public meetings records are accurately archived.
  6. Acts as the City Clerk in his or her absence.
  7. Performs special assignments as requested, to include researching and preparing reports and projects.
  8. Assists with evaluating and implementing technology solutions for efficiency, including, but not limited to digital storage and retrieval of permanent City records; agenda material production; meeting management.
  9. Prepares general clerical and administrative duties in support of department management and operations (e.g., answers phone calls and emails; assists City Clerk with related correspondence, memos, forms, mayoral proclamations, reports, filing, and light maintenance of office equipment, scans documents, distributes mail, schedules appointments, sets up and prepares meeting rooms, Council Chambers and other areas for meetings.
  10. Maintains licenses and certifications as required, if any.
  11. Demonstrates regular and predictable attendance.
  12. Meets all job safety requirements and all applicable safety standards that pertain to essential functions.
OTHER DUTIES AND RESPONSIBILITIES:
Performs other duties as required.
Typical Qualifications
QUALIFICATIONS:
Associate's Degree in a relevant field (Bachelor's Degree in relevant field preferred) and relevant local government experience, including municipal government experience, or any combination of training, education or experience to perform the essential functions of the position.
LICENSURE OR CERTIFICATION REQUIREMENTS:
  • Notary Public (must obtain within one year of employment)
    • Sunshine Law Training Certificate (must obtain within three months of employment)
    Supplemental Information

    Knowledge of:
    • Records Management.
    • Municipal laws, ordinances, and various codes.
    • City government operations.
    • All computer applications and hardware related to performance of the essential functions of the job including Microsoft Windows-based software.
    • General office procedures, policies and practices, as well as basic knowledge of other general office equipment.
    • Methods and techniques of research, statistical analysis, and report presentation.
    Skill in:
    • Strong verbal and written communication skills for interacting professionally with residents, elected officials, and staff.
    • Active listening, problem-solving, and the ability to handle inquiries with patience, empathy, and discretion.
    • Proficiency in preparing accurate minutes, correspondence, and other written materials.
    • Excellent proofreading skills, including grammar, punctuation, and spelling.
    • Strong organizational skills, attention to detail, and ability to prioritize tasks and meet deadlines with minimal supervision.
    • Ability to use discretion, tact, and independent judgment within established guidelines.
    • Skilled in analyzing administrative issues, researching and summarizing data, and applying logical thinking to solve problems.
    • Typing proficiency of 65 words per minute.
    Ability to:
    • Carry out instructions in basic written, oral, or picture form.
    • Interpret a variety of instructions in basic written, oral, picture, or schedule form.
    • Deal with problems involving several variables within a familiar context.
    • Define problems, collect data, establish facts, and draw conclusions.
    • Exercises independent discretion.
    • Read, copy, and record figures accurately.
    • Complete routine forms.
    • Prepare routine correspondence.
    • Compiles and prepares reports.
    • Prepare accurate documentation.
    • Research and collect data.
    • Respond to routine inquiries from the public and/or officials.
    • Demonstrate awareness of and an ability to effectively use communication that overcomes socio-cultural and lingual barriers, to be aware of verbal and nonverbal forms of communication, and listen and adapt approach to fit audience.
    • Comprehend simple sentences with common vocabulary.
    • Understand a variety of written and/or verbal communications.
    • Arrange items in numerical or alphabetical order.
    • Sort items into categories according to established methods.
    • Maintain records according to established procedures.
    • Answer routine telephone inquiries.
    • Cooperate with coworkers.
    • Develop and maintain effective working relationships.
    • Travel to and gain access to work site.
    • Work evenings, nights and weekends, as required.
    EQUIPMENT USED: The following are examples only and are not intended to be all inclusive.
    Personal computer, computer software (e.g., Microsoft Office); printer, copy machine, scanner, other standard business office equipment.
    INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:
    The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); routinely required to stand, walk, stoop, kneel, crouch, or crawl on even and uneven surfaces; regularly required to lift, carry, push, or pull objects 20 lbs. or less.
    Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.
    CITY VALUES:
    Incumbent must model the following established city values: Teamwork/Collaboration, Integrity, Service, Leadership, Communication, Growth, Professionalism and Ethics.
    The City of Upper Arlington offers an extensive benefits package. Benefits include:
    • Paid Leave: Vacation, Sick, Personal, Holidays, Bereavement
    • Health Insurance: Choice between Traditional PPO plan and High Deductible Plan with a Health Savings Account
    • Dental Insurance with Delta Dental of Ohio
    • Vision Insurance with Eyemed
    • Group Term Life Insurance with option to purchase supplemental coverage
    • Voluntary Pet Insurance
    • Service Credit Compensation
    • Deferred Compensation Savings Plans
    • Wellness Program
    • Employee Assistance Program

  • Deputy Clerk of Council

    2 weeks ago

    Grove City, Ohio, United States City of Grove City, OH Full time

    Salary : $49,420.80 - $86,216.00 Annually Location : Grove City, OH Job Type: Full-time Job Number: 25-0512-1 Department: Clerk of Council Opening Date: 03/12/2025 General Description and Qualifications The City of Grove City is currently seeking a Deputy Clerk of Council, who shall assist in managing the day-to-day administrative functions and operational...

  • Data Entry Clerk

    4 days ago

    Ohio City, Ohio, United States Care Well Full time

    Job Title: Data Entry Clerk Carewell Inc, a leader in healthcare solutions, is seeking a meticulous and detail-oriented Data Entry Clerk to join our dynamic Administrative team based in beautiful Ohio City, OH. This full-time remote position offers an exciting opportunity to contribute to the operational success of our organization while enjoying flexibility...

  • Chief Assistant Director of Law House Counsel Section

    7 days ago

    Ohio City, Ohio, United States City of Cleveland, FL Full time

    Salary: $119,500.00 AnnuallyLocation : LawJob Type: Full-timeJob Number: 7783-HRDepartment: LawDivision: Civil LegalOpening Date: 02/27/2024Closing Date: ContinuousDescriptionChief Assistant Director of Law House Counsel SectionSupplemental Information The City of Cleveland Department of Law seeks an attorney with five or more years of municipal law...

  • Park Concessions Technician

    4 weeks ago

    Ohio City, Ohio, United States City of Oxford, OH Full time

    Salary: $13.00 Hourly Location : Aquatic Center Job Type: Seasonal Department: Aquatic Center Opening Date: 02/03/2025 Bargaining Unit: N/A Description An employee in this class is responsible for duties related to the maintenance and operation of a concession stand as well as the admissions gate of the aquatic center under the direction of the concession...

  • Production Shipping Clerk

    1 week ago

    Grove City, Ohio, United States Senneca Holdings Full time

    Production Shipping Clerk We are searching for an experienced Production Shipping Clerk at our Grove City, OH facility. Primary Duties and Responsibilities:Job Overview: HMF Express is seeking proactive, reliable, and motivated ProductionAssociates to join our team in themanufacturing of high-quality door frames. The ideal candidate will be involvedin...

  • Hourly Shipping and Receiving Clerk

    4 weeks ago

    Grove City, Ohio, United States Owens Corning Full time

    Hourly Shipping and Receiving Clerk - 1st Shift 4/10sLocation(s): Grove City, OH, US, 43123 #job-location.job-location-inline { display: inline; }Function:ManufacturingAudience:HourlyWork Arrangement:On SiteRequisition ID:64262.buttontext5586999d5c42d3aa a{ border: 1px solid transparent; } .buttontext5586999d5c42d3aa...

  • Finance Clerk

    4 weeks ago

    Grove City, Ohio, United States Taylor Corporation Full time

    Come Work with Us Taylor is proud to now offer "DailyPay". With "DailyPay", you can get paid on your very first day. No more waiting for direct deposit or a paper check https://www.dailypay.com/partners/taylorcorp/ Taylor Corporation is a growing, dynamic company with big plans for the future - and our people. Family owned and proud of it, we power our...

  • Shipping Clerk

    3 weeks ago

    Grove City, Ohio, United States Taylor Corporation Full time

    Start a new career with us. Benefits Start Day 1 Taylor Corporation is a growing, dynamic company with big plans for the future - and our people. Family owned and proud of it, we power our employees' potential and strive to create opportunity and security for every member of the team. We're passionate about our work, we believe there is always a better way,...

  • Shipping Clerk

    1 week ago

    Grove City, Ohio, United States Taylor Corporation Full time

    Start a new career with us. Benefits Start Day 1 $1000 New Hire Bonus Taylor Corporation is a growing, dynamic company with big plans for the future - and our people. Family owned and proud of it, we power our employees' potential and strive to create opportunity and security for every member of the team. We're passionate about our work, we believe there is...

  • Production Shipping Coordinator

    1 week ago

    Grove City, Ohio, United States Senneca Holdings Full time

    Company Overview: Senneca Holdings is a leading manufacturer of high-quality door frames, seeking proactive and reliable Production Associates to join our team in Grove City, OH. As a Production Shipping Clerk, you will be involved in various tasks, including building, packaging, cutting, and assembly, ensuring that our products meet industry standards.

  • Manufacturing Operations Specialist

    1 week ago

    Grove City, Ohio, United States Senneca Holdings Full time

    Job Summary: We are searching for an experienced Production Shipping Clerk at our facility in Grove City, OH. The ideal candidate will be responsible for assembling and testing manufactured door frames and related components, reading and following instructions, utilizing tools, and collaborating with team members.The successful candidate will have strong...

  • Router / Cust Service Clerical

    2 weeks ago

    Grove City, Ohio, United States Walmart Full time

    Hourly Wage: $24.6 - $28.1 per/hour The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation includes annual or quarterly performance incentives. Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances....

  • Quality Inspector

    2 weeks ago

    Grove City, Ohio, United States Walmart Full time

    Hourly Wage: $24.6 - $28.1 per/hour The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation includes annual or quarterly performance incentives. Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances....

  • Router / Cust Service Clerical

    4 weeks ago

    Grove City, Ohio, United States Walmart Full time

    Hourly Wage: $25.1 - $28.6 per/hour *The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation includes annual or quarterly performance incentives. Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances....

  • Transportation Coordinator

    4 days ago

    Grove City, Ohio, United States Walmart Full time

    Hourly Wage: $25.1 - $28.6 per/hour*The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.Additional compensation includes annual or quarterly performance incentives.Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances....

  • Router / Cust Service Clerical

    4 days ago

    Grove City, Ohio, United States Walmart Full time

    Hourly Wage: $25.1 - $28.6 per/hour*The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.Additional compensation includes annual or quarterly performance incentives.Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances....

  • Transportation Coordinator

    3 weeks ago

    Grove City, Ohio, United States Walmart Full time

    Hourly Wage: $25.1 - $28.6 per/hour*The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.Additional compensation includes annual or quarterly performance incentives.Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances....

  • Router / Cust Service Clerical

    4 weeks ago

    Grove City, Ohio, United States Walmart Full time

    xmlns="http://www.w3.org/2000/svg" aria-hidden="true" role="presentation">Hourly Wage: $25.1 - $28.6 per/hour *The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.Additional compensation includes annual or quarterly performance incentives. Additional compensation in the form of premiums may be paid in...

  • Router / Cust Service Clerical

    3 days ago

    Grove City, Ohio, United States Walmart Full time

    Hourly Wage: $25.1 - $28.6 per/hour*The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.Additional compensation includes annual or quarterly performance incentives.Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances....

  • Logistics Coordinator

    3 hours ago

    Grove City, Ohio, United States Taylor Corporation Full time

    At Taylor Corporation, we are passionate about empowering our employees' potential and creating opportunities for growth. As a leading provider of innovative products and services, we are committed to delivering exceptional results and exceeding customer expectations.We are currently seeking a motivated and detail-oriented Shipping Clerk to join our team in...