Advancement Assistant

4 weeks ago

Ewa Beach, United States Child & Family Service Full time

Established in 1899, Child and Family Service (CFS) is a community-based organization with a mission of strengthening families and fostering the healthy development children.? CFS has been a fierce advocate for children and families in the midst of social injustices and inequalities. Our statewide support, counseling, and therapeutic programs help individuals and families heal from trauma, prevent abuse and neglect, and can break the cycle of generational poverty. OUR MISSION Strengthening families and fostering the healthy development of children. OUR VISION Healthy, thriving individuals and families building strong, multi-cultural communities across generations. OUR VALUES HOPE values: H umility, O wnership, P erseverance, E ngagement We offer an extensive array of benefits for our employee including paid time off, preventative health care paid time off, birthday floating holiday, volunteer floating holiday, 15 Paid Holidays in a Year (16 in an Election Year), Medical/Dental/Vision/RX plans, Opt-out incentive, 401(k), flexible spending plans, and more. Come join Child and Family Service and help us serve thousands in our communities SUMMARY OF DUTIES Child and Family Service, a dynamic non-profit social service organization with a compelling mission, has served the island community since 1899 and operates programs statewide throughout O'ahu, Kaua'i, Lana'i, Maui, Moloka'i and Hawai'i Island. In its pursuit to improve the lives of those in need, CFS is proud to be recognized as a Best Place to Work and is rated in the top 250 businesses in the state. The Advancement Assistant is a critical member of the Office of Advancement and will work closely with the Fundraising and Marketing and Awareness teams, other internal departments and programs, as well as donors and vendors. The Advancement Assistant will provide essential support to the Office of Advancement to help meet department and organizational goals. The primary role of the Advancement Assistant is to serve as the first point of contact for public inquiries to the Office of Advancement. Other duties include but are not limited to performing administrative support duties; coordination of in-kind donations with CFS programs; receive, vet, and follow-through on grassroots activities; create, edit, and maintain files in Sharepoint; prepare check requests and purchasing card statements; assist with administrative support for internal and external meetings, including support of The Guild; provide cross-functional support for the fundraising and marketing teams; cross-training for mail processing, and gift entry and reconciliation; utilize a personal vehicle to run work-related errands; and provide back-up executive support in terms of calendar scheduling, maintenance and reminders. A successful candidate will be well-organized, able to communicate effectively with different types of people, balance multiple priorities, and works well under pressure. Consistent and reliable attendance is required. EDUCATION AND TRAINING REQUIREMENTS High school, plus additional courses or specialized training at business or community college, or other formal training facility or program. Requires ability to understand and carry out assigned duties effectively. Knowledge needed such as stenography, office routines, elementary accounting procedures; operation of equipment such as bookkeeping and billing machines, tabulating equipment, transcription machines. EXPERIENCE Over six months, up to and including one year. SPECIAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Type at least 35 WPM; 10-key by touch preferred. Comfortable using a Windows 10 based computer. Experienced in using the Microsoft Office Suite 2007 or newer versions, particularly Word, Excel, and Outlook. Able to successfully set up and complete merges from Excel into Word documents (labels, letters, envelopes). Work independently and as part of a team. Active listening skills including giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate. Ability to communicate verbally and in writing to others to convey information effectively. Ability to use critical thinking skills such as logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Detail-oriented with thorough follow-through. OTHER POSITION REQUIREMENTS This job requires a valid Hawaii driver's license, a clear driver's abstract, and willingness to travel in personal vehicle on an as-needed basis throughout the island. This position is subject to a criminal background investigation and continued employment is contingent on a record clear of convictions. At Child and Family Service, we value and celebrate diversity, equity, inclusion, and belonging. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any type without regard to race, color, religion, age, national origin, disability status, genetics, veteran status, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We apply this to all aspects of employment, including, but not limited to, recruiting, hiring, promotion, transfer, leave of absence, and termination. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

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