Administrative Operations Associate

1 day ago

Seattle, United States Freestone Capital Management Full time
Who We Are
At Freestone, we believe in making a meaningful difference by focusing on what truly matters to our clients. With a 25-year history of consistent growth and success, we are an independent wealth and asset management firm with about $11 billion in assets under advisement. Headquartered in Washington, with a team of over 100 professionals, we are dedicated to delivering a highly personalized experience that combines intelligent, thoughtful advice with unique investment strategies and comprehensive financial planning.

The Opportunity: Administrative Operations Associate

We are seeking a proactive and detail-oriented Administrative Operations Associate to support our leadership team, with a focus on client advisory-related initiatives. In this role, you will own various administrative tasks and coordinate firmwide projects to support the smooth operation of the business. If you thrive on detail, coordinating events, and a fast-paced environment, this role is for you This role also serves as the primary backup for front desk operations. This hire will join our growing People team, reporting to the group's Senior Associate.

What You'll Be Doing

Project Administration
  • Support Freestone Executive Team in administration of firmwide projects and initiatives
  • Coordinate the distribution of newsletters or other key communications
  • Project manage or support ad hoc initiatives (e.g., client gifts or events)
  • Oversee revenue and expense management for our suite at Climate Pledge Area, including ticket distributions, food and drink ordering, and general related administration
Administrative Support
  • Provide calendar management support for the Executive Team, ensuring scheduling efficiency and proper prioritization of tasks
  • Organize and prepare materials for meetings, including gathering information for presentations and distributing relevant documentation, capturing meeting notes and distributing afterward
  • Arrange and manage travel itineraries and accommodation for employees when needed
  • Consolidate meeting notes, to do items, and when needed, assist with tracking progress
Event Coordination
  • Coordinate firmwide employee events and provide logistical support for department-specific events
  • Collaborate with the marketing team to assist with overflow event coordination and ensure seamless execution
  • Organize logistics for client or business partner offsites, ensuring smooth event execution
Front Desk & Office Operations
  • Serve as the primary backup for front desk coverage ensuring a welcoming and efficient reception area
  • Provide primary back up coverage for other office responsibilities such as mail support, refilling supplies, kitchen maintenance, managing deliveries etc.
About You
  • Bachelor's degree or equivalent experience
  • 0-2 years of experience
  • Able to work in the Seattle office 5 days per week
  • Strong problem-solving skills and resourcefulness with a "roll-up-your-sleeves" attitude
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint
  • Exceptional communication skills-both written and verbal
  • Strong project management skills with the ability to juggle multiple tasks and deadlines
  • Works well independently and as part of a team
  • Uses discretion in handling sensitive and confidential information
  • High emotional intelligence (EQ) and a passion for creating a positive workplace culture
Why Join Us?
  • This is a non-exempt position with an hourly wage between $26 - $34 per hour depending on experience and skill set. In addition, the position is eligible for a discretionary bonus based on company and individual performance.
  • Comprehensive benefits, including medical, dental, vision, and prescription coverage, 401(k) matching, life and disability insurance, parental leave, and flex spending
  • Generous paid time off-17 days of vacation, plus 10 paid holidays, Summer Fridays
  • Meal perks, company events, team celebrations, and more
  • A collaborative, fun, and supportive culture where you're encouraged to innovate and grow

Freestone is an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.

For information about our privacy practices, including disclosures for California residents, please see our Privacy Notices.

  • ICG Credit Administration Associate

    3 weeks ago

    Seattle, United States U.S. Bancorp Full time

    The ICG Credit Administration Associate will participate in projects and/or activities related to n. Cino and other bank systems, credit policy, and compliance. They will work closely with the ICG Credit Administration Manager and various internal st Associate, Credit, Skills, Retail, Banking, Management

  • Administrative Assistant

    1 day ago

    Seattle, United States Providence Health & Services Full time

    This position provides a wide range of highly complex and moderate to high volume administrative tasks in support of the St. Joseph Residence (SJR) Superior/Administrator and the SJR Administrator for Operations. Responsibilities include the organization, prioritization and coordination of a moderate to high volume of work including confidential...

  • HR Operations Associate

    3 weeks ago

    Seattle, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionCompensation: $24-28/hrJob Summary:The HR Operations Associate will play a pivotal role in ensuring seamless HR support across the organization. The individual will focus on process improvements, employee data management, and HRIS maintenance, supporting the HR team with onboarding, offboarding, and employee...

  • Administrative Assistant

    1 month ago

    Seattle, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Seattle, WAJob Type: Full-Time, TemporaryJob Summary:We are seeking an organized and proactive Administrative Assistant to support our HR department. This role will handle a variety of administrative tasks, contributing to the overall efficiency of our office operations.Key...

  • Administrative Assistant

    4 weeks ago

    Seattle, United States eTeam Full time

    Job Title: Administrative Assistant Job Location: Seattle, WA-98106 Job Duration: 9 months contract Onsite Role- Local candidates only Strictly temporary role to cover associate on leave Laptop provided Job Summary: Printing, folding, stuffing envelopes Open, sort and scan incoming mail Scanning, saving, filing documents Stocking paper Opening & Sorting...

  • Administrative Coordinator

    1 day ago

    Seattle, United States Orionyx Engineering Ltd Full time

    About the job Administrative Coordinator The Administrative Coordinator is essential to the operational efficiency of Orionyx Engineering Ltd., providing comprehensive administrative support to various departments. This role involves coordinating office activities, managing schedules, and facilitating communication between teams to ensure that projects are...

  • Administrative Support Professional

    6 hours ago

    Seattle, Washington, United States Miracle Mile Advisors Full time

    Overview">Miracle Mile Advisors is a reputable investment advisory firm offering comprehensive financial planning and investment advice to high-net-worth families. Our professionals deliver personalized service and tailored solutions.">Job Title: Senior Client Service Associate">This full-time position will support our Client Service team in Seattle,...

  • Administrative Coordinator

    1 month ago

    Seattle, United States Orionyx Enginnering LTD Full time

    The Administrative Coordinator is essential to the operational efficiency of Orionyx Engineering Ltd. providing comprehensive administrative support to various departments. This role involves coordinating office activities managing schedules and facilitating communication between teams to ensure that projects are executed smoothly and deadlines are met. The...

  • Administrative Assistant

    4 weeks ago

    Seattle, United States Plymouth Housing Full time

    SALARY $26.44 to $30.07 per hour FIND OUT ABOUT THIS ROLE AND OUR MISSION TO CREATE POSITIVE CHANGE The Administrative Assistant plays a vital role in supporting Plymouth Housing's mission by undertaking a diverse range of administrative tasks. This includes providing reception coverage, maintaining effective communication, and offering administrative...

  • Administrative Assistant

    4 weeks ago

    Seattle, United States 4000 Archdiocese Of Seattle Payroll Svc Full time

    Job DetailsJob Location 0015 St. Anne Parish, Seattle - Seattle, WA Position Type Full Time Salary Range $20.00 - $28.00 Hourly Description Parish Family 16 (primarily St. Anne Seattle) is looking for a dedicated and organized Administrative Assistant to join the team. This role is essential in supporting the daily operations of the parishes and ensuring...

  • Administrative Assistant

    1 month ago

    seattle, United States Revolution Technologies Full time

    Administrative AssistantOnsite Role - Local candidates onlyStrictly temporary role to cover associate on leave Laptop provided Pay: $22/h (full-time hours), health benefits Job Summary: Printing, folding, stuffing envelopesOpen, sort and scan incoming mailScanning, saving, filing documentsStocking paperOpening & Sorting through returned mailWatering office...

  • Administrative Assistant

    4 weeks ago

    seattle, United States Revolution Technologies Full time

    Administrative AssistantOnsite Role - Local candidates onlyStrictly temporary role to cover associate on leave Laptop provided Pay: $22/h (full-time hours), health benefits Job Summary: Printing, folding, stuffing envelopesOpen, sort and scan incoming mailScanning, saving, filing documentsStocking paperOpening & Sorting through returned mailWatering office...

  • Administrative Assistant

    1 day ago

    Seattle, United States 4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC Full time

    Job DetailsJob Location0015 St. Anne Parish, Seattle - Seattle, WAPosition TypeFull TimeSalary Range$20.00 - $28.00 HourlyDescriptionParish Family 16 (primarily St. Anne Seattle) is looking for a dedicated and organized Administrative Assistant to join the team. This role is essential in supporting the daily operations of the parishes and ensuring smooth...

  • Administrative Assistant

    1 month ago

    Seattle, United States Revolution Technologies Full time

    Administrative AssistantOnsite Role - Local candidates onlyStrictly temporary role to cover associate on leave Laptop provided Pay: $22/h (full-time hours), health benefits Job Summary: Printing, folding, stuffing envelopesOpen, sort and scan incoming mailScanning, saving, filing documentsStocking paperOpening & Sorting through returned mailWatering office...

  • Office Administrator

    1 month ago

    Seattle, United States Addison Group Full time

    Position: Office AdministratorLocation: Seattle, WAPay: 75-84kTemp to HireWe are seeking an experienced Office Administrator to join our dynamic Seattle office team. The ideal candidate will excel in strategic planning and demonstrate a proactive approach to project success. This role requires a self-motivated individual who thrives in a fast-paced,...

  • Office Administrator

    2 months ago

    Seattle, United States Addison Group Full time

    Position: Office Administrator Location: Seattle, WAPay: 50-55kTemp to HireWe are seeking an experienced Office Administrator to join our dynamic Seattle office team. The ideal candidate will excel in strategic planning and demonstrate a proactive approach to project success. This role requires a self-motivated individual who thrives in a fast-paced,...

  • Administrative Coordinator

    2 weeks ago

    Seattle, Washington, United States Elior North America Full time

    Job Summary:We are seeking a highly skilled and motivated Administrative Coordinator to join our team at Holy Names Academy. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including answering incoming calls, greeting and assisting visitors, and handling administrative tasks related to internal and...

  • Administrative Assistant

    3 weeks ago

    Seattle, United States Zephyrus Engineering Limited Full time

    Position: Administrative Assistant Company: Zephyrus Engineering Limited Location: Remote (United States) Employment Type: FullTime About Zephyrus Engineering Limited Zephyrus Engineering Limited is a pioneering engineering and technology firm providing highquality solutions across structural engineering architectural services civil engineering surveying...

  • Court Administrator

    2 weeks ago

    Seattle, Washington, United States Washington Western District Court Full time

    Job Details for Clerk of Court/District Court ExecutiveCourt Name/Organization: Washington Western District CourtAbout the Position:The Court is seeking a dynamic, inspiring, and effective leader for the position of Clerk of Court/District Court Executive.This is an executive-level management position, responsible for operational and administrative...

  • ACD Administrator

    1 day ago

    Seattle, United States Amentum Full time

    Do you envision a workplace where every team member works together to create an amazing workplace experience? Do you want to be part of a dedicated group of professionals who consistently deliver excellence to reach our common goal of a best in class working environment? If you have a positive can-do attitude and a drive for success, Amentum is looking for...