Employment Services Assistant
3 weeks ago
The Employment Services Assistant has a variety of responsibilities throughout the hiring process to help ensure a positive and productive experience for each of the nearly 2,500 employees that are hired annually through the Employment Center for the Minnesota State Fair.
Employment Type
- Summer Employment - Begin in June and continue through the end of August.
- This is an in-person position and does not have the possibility to work remotely.
- Meet one-on-one with applicants to review fair-time employment registration.
- Match applicants with opportunities that fit their interests, availability, and experience. Refer qualified applicants to interviews.
- Schedule applicant interviews with Minnesota State Fair department and vendor supervisors.
- Track and maintain detailed records of applicant interactions and files.
- Assess each applicant to ensure they fit specific job requirements and values of the Minnesota State Fair.
- Assist Minnesota State Fair employees with I-9, W-4 tax forms, Letter of Agreement, and Employee Notice Forms.
- Take identification badge photos.
- Answer incoming inquiries when needed both in person and over the phone.
- Distribute staff packet and staff shirts to employees.
- Present yourself in a professional manner to ensure all applicants have a positive experience in the Minnesota State Fair Employment Center.
- Interact with applicants from diverse backgrounds.
- Assist with tasks assigned by either the immediate supervisor or other full-time staff members.
- High school diploma.
- Must be at least 18 years of age or older.
- Available to work five days per week June - August with limited days off.
- Extended hours during peak times and consecutive days without time off are required. This includes some weekend work in the month of August.
- Strong computer skills and ability to apply them in a fast paced environment.
- Ability to stay calm and handle conflict.
- Previous experience in an office setting.
- Provide exceptional customer service in person and over the phone.
- Maintain strong attention to detail and accuracy.
- Ability to work independently and multi-task.
- Ability to coordinate efforts with other members of the employment team.
- Data entry experience.
- Strong communication and organizational skills.
- Ability to maintain confidentiality.
- Ability to problem solve and use time management skills in a fast-paced office environment.
- Working knowledge of basic office equipment.
- Human Resources Major/Minor.
- Previous experience using FileMaker Pro or other applicant tracking systems.
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