Subsitute Secretary

Position Type:
Substitute

Date Posted:
12/21/2023

Location:
District Wide Job Summary Sub Secretary
The substitute secretary provides clerical office support in a school office or department.
Reports to school principal or administrator on site.

Essential Duties
1. Performs a variety of clerical tasks as assigned by the building administrators or office manager.
2. Provide customer service to students, parents, staff and community including answer phone, greet and direct visitors, resolve conflict, disseminate information, etc.
3. Operate a variety of office equipment.
4. Sort and distribute mail (internal and external)
5. Maintains a high level of confidentiality.
6. Prepare and process various district documents to meet district, state and/or federal regulations.
7. Perform data entry, word processing, spreadsheet, and a database functions as requested.
8. Models nondiscriminatory practices in all activities.
9. Perform related duties as assigned.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Job Specifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Must possess a high school diploma or general education degree (GED) and six months related experience and/or training or equivalent combination of education and experience.
Ability to read, speak in English and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Thorough knowledge of standard office practices, procedures, and equipment.
Ability to type accurately and at a reasonable rate of speed; familiarity with Microsoft Office.
Must possess the ability to establish and maintain effective working relationships with other employees and the general public.
Ability to understand and follow oral and written instructions.
Ability to multi-task in a busy office environment.
Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information.
Maintaining confidentiality of all student and staff information

Physical and Mental Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.
The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds or more.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Garfield is an equal opportunity employer in compliance with the Americans with Disabilities Act and all other applicable federal, state and local laws.

Qualification Profile
Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Graduation from high school or GED
• College level course work in business, word processing, and office procedures or experience preferred
• Associates or Bachelor's degree a plus
• Bilingual a plus

Application Procedure:
All interested candidates must apply online. All certifications, resume, letters of reference, praxis scores and transcripts must be uploaded prior to the closing date of the posting to be considered for any position in the Garfield School District. Do not mail these documents. Once you submit an application, you will receive an email confirmation. This is your confirmation; please do not call to inquire if it was received. All candidates of interest will be contacted by the hiring administrator.

Selection Procedure:
Candidates being considered for the position will be contacted by the hiring administrator to schedule an interview. Effective September 1, 2011, all employees of school districts must reside in the State of New Jersey, unless exempted under law. If you already work for the school district as of September 1, 2011, and you do not live in New Jersey, you are not required to move to New Jersey. However, if you begin your office, position or employment on September 1, 2011 or later, you must reside in New Jersey. If you do not reside in New Jersey, you have one year after the date you take your office, position, or employment to relocate your residence to New Jersey. If you do not do so, you are subject to removal from your office, position, or employment.

The Garfield Board of Education is Equal Employment Opportunity Employer.

FLSA Status: Non-exempt

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