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Operations Supervisor

2 months ago

Flagstaff, United States Holiday Inn Full time

Position Summary:
The Operations Supervisor provides leadership and support to all team members in accordance with hotel standards, policies and procedures. Ensures guest satisfaction through a commitment to delivering excellent service. Motivates and engages the team to meet brand goals and company expectations with operational efficiency.


Duties and Responsibilities:
− Able to function all hotel operating systems.
− Assist with recruiting, onboarding and training.
− Ensure staff training is completed to company standards and brand requirements.
− Oversee staff scheduling for the departments according to labor standards and forecasted occupancy.
− Maintain a professional and high-quality service-oriented environment.
− Able to properly communicate with guests, address issues and bring satisfactory resolutions.
− Able to forecast and yield manage rates to maximize hotel revenue and fill efficiency.
− Maintain requirements associated with Guest Rewards and Loyalty Program.
− Ensure group and meeting room business is properly managed.
− Work closely with the Housekeeping and Maintenance Department to improve guest service and foster cross-departmental communication.
− Respond to feedback on all Social Review sites as assigned by management.
− Assist in maintaining and upkeeping time punches and records in the Time & Attendance System.
− Assist in conducting staff meetings.
− Train and monitor Front Office personnel on all participating marketing and sales programs.
− Keep accurate records, documenting all training in personnel files and monitoring staff performance against plan. Complete necessary file folder administrative duties.
− Ensure daily checklists are being completed for smooth and efficient operations.
− Accurately manage Accounts Receivables and all other accounting records as required.
− Monitor Mart sales and inventory.
− Monitor breakfast supplies, guest room supplies and other hotel items, and assist with orders.
− Assist management in meeting revenue goals and capping expenditures.
− Remain current in all the brand standard updates, new procedures and required training.
− Work with all departments reinforcing teamwork with a positive attitude to help increase workplace productivity.
− Responsible for understanding, training, and implementing hotel emergency procedures.
− Able to work a flexible schedule of varied hours including weekends and holidays.
− Maintain a safe, secure and healthy work environment by following safety and security protocols and complying with hotel policies and procedures.

Physical, Mental and Environmental Demands:
− Must be able to perform job functions with attention to detail, with efficiency and under time constraints.
− Must be able to push and pull up to 50 lbs. and carry up to 20 lbs.
− Must be able to bend, reach, kneel, pivot and grip items while working in guest rooms.


Skills, Educational Background, Experience and Basic Expectations:
− Bachelor's degree / Schooling equivalent in Hotel Management/Business Administration.
− Minimum 2 years of Front Office/Guest Service experience.
− Leadership qualities.
− Effective communication and excellent customer service skills
− Able to prioritize, organize, strategize and manage workload.
− Work cohesively with co-workers as part of a team and able to keep confidences.
− Proficient in Microsoft programs.