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Entry Level Administrative Assistant

1 month ago

Duluth, United States Hollis Cobb Associates Full time
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Answer and direct phone calls
  • Write and distribute email, correspondence memos, letters, faxed and forms to clients and managers
  • Assist in the preparation of regularly scheduled reports; daily, weekly, and monthly
  • Develop and maintain an electronic and hard copy filing system
  • Perform data entry and scan documents
  • Assist in resolving any administrative issues
  • Prepare, modify, reconcile and submit reports
  • Respond to questions and requests for information
  • Acts as a liaison with other departments and outside vendors and clients
  • Open, sort and distribute incoming correspondence
  • Works independently and within a team for ongoing projects
  • Accounts Payable
  • Accounts Receivable
  • Adhere to the production standards set for the department and client
  • Accuracy and confidentiality in handling medical records in compliance with HIPAA, Federal, State and Company requirements
  • Performs other duties as assigned by manager

PHYSICAL SKILLS AND ABILITIES

While performing the duties of this job, the employee is occasionally required to stand or walk and lift and/or move up to 25 pounds. Also may be required to use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel or crouch or crawl; talk and hear; taste or smell.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent/employee works in a temperature-controlled office environment. Incumbent/employee must be able to work on a computer for the scheduled shift; answers and makes telephone calls using a standard or computer soft telephone; types on a standard keyboard; reads and comprehends information from a computer terminal and/or written resources and utilizes multiple screens and systems simultaneously.