Operations Director, Client Services

4 weeks ago

Pasco, Washington, United States Spruce Street Compliance Full time

Spruce Street Compliance is a political compliance firm based out of Washington, DC and Philadelphia, PA. Our firm is committed to supporting progressive causes and candidates nation-wide. This position works directly with clients and helps maintain the smooth operations in-house. This position will report to the COO and President and work in hand with the compliance services team on providing operations services to our clients.

Salary range: $85,000-95,000/annually + generous benefits package including premium health insurance benefits, retirement program, life insurance, and professional development opportunities. This position is an in-person position based in our Washington, DC office.

Responsibilities for Clients and Company

  • Develop, implement, and maintain quality assurance protocols
  • Help grow the efficiency of existing organizational processes and procedures to enhance and sustain the organization's internal capacity
  • Maintain the operational functions of the office; ordering supplies, maintaining cleaning schedule, processing incoming mail, processing outgoing mail
  • Ensure client operational activities remain on time and within a defined budget
  • Track staffing requirements, help with hiring new employees as needed for clientsLead, motivate, and support teams within a time-sensitive and demanding environment
  • Conduct budget reviews and report cost plans to upper management
  • Work in tandem with Compliance Managers on weekly accounts payable processing to include confirming/assigning entering invoices into accounting software and printing & mailing checks, maintaining vendor W9s, monitoring cash accounts
  • On-boarding and off-boarding staff for clients, including i9 verification with eVerify
  • Monitor various aspects of an employee's benefits including 401k, PTO, sick leave, etc.
  • Monitor benefits administration for the Firm and our clients and plan renewals
  • Develop organizational employee handbook guidance for clients in tandem with client's needs and client general counsel; project manage finalizing the implementation of the handbooks and syncing policies with payroll vendorWork with Compliance Team on complying with campaign finance, nonprofit and IRS compliance requirements
Experience and Skills
  • Bachelor's degree in operations management, business administration, or related field
  • 3-5 years proven experience in an operations position in a campaign or nonprofit environment
  • Knowledge of general business software and aptitude to learn new applications; proficiency in GSuite and Quickbooks Online
  • Experience processing payroll and PTO tracking
  • Experience administering employee benefits
  • Commitment to supporting progressive causes
  • Experience with Human resources is a plus
  • Commitment to working within a diverse and inclusive workspace
  • Commitment to progressive causes and values-driven work
$85,000 - $95,000 a year

Spruce Street Compliance is an equal opportunity employer and committed to diversity, equity, and inclusion among its staff. The firm strongly encourages candidates from diverse backgrounds to apply and will hire based on qualifications of the candidate without regard to race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, and military or veteran status.

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