Office Manager
3 weeks ago
Embark on a thrilling journey by joining our Rocketship at Compass Datacenter, where we are on a mission to enhance lives by providing the world's technology leaders with a secure haven to plug-in and thrive as they expand. From customizable, move-in ready data centers for edge deployments to core facilities serving hyperscale, cloud, and enterprise customers, we are dedicated to leaving a lasting impact on the datacenter industry. We are actively seeking individuals who share our belief in a distinctive approach to delivering exceptional projects and can seamlessly adapt to the evolving landscape of a rapidly growing organization. Our focus extends beyond projects; we aim to cultivate strong partnerships with clients, contractors, and supply chain partners through transparent communication, humble and curious collaboration, and an unwavering dedication to executing the most crucial 20%. Compass is currently recruiting for the position of Office Manager based in Dallas, TX. The Office Manager will support the Dallas HQ office, as well as supporting our Dublin office, to ensure smooth office operations, maintain a productive work environment, and support both employees and executives. This position requires excellent customer service and collaboration skills, providing exposure and visibility across all levels of the organization. Your duties encompass a broad range of responsibilities related to office operations. You will serve as the central point of contact in the office. As an Office Manager, you set the tone for the office environment, making your attitude and behavior crucial to success in this role. The ideal candidate is humble, curious, and relentless in problem solving to ensure high quality service to the office. As the Office Manager, you will: • Manage the day-to-day operations of the Dallas headquarters offices ensuring that everything runs smoothly and efficiently. • Develop a “programmatic” approach to common office management tasks such that they can be repeatable, predictable, and scalable. • Supervise Front Desk professionals and the Office Operations Coordinator. • Lead the Office Employee Safety Program, including emergency action planning and acting as the liaison between building ownership, superintendents, and security. • Serve as the primary contact for office-related inquiries and concerns, both internally and externally. Cascade building announcements and other notifications to employees in office. • Office-related vendor management: Liaise with billing companies, building maintenance, and housekeeping services, including contract evaluation and negotiations. • First level approval of vendor invoices and other bills related to office expenditures. • Perform periodic analysis of vendor performance and contracts. • Have an eye for details and lead by example in keeping the office in tip-top shape ensuring that the office is clean, tidy, and well-stocked and maintained. Engage with vendors when needed for office maintenance such as paint touch-ups, carpet cleaning, etc. • Manage and coordinate office-related preventative maintenance tasks (HVAC, carpet cleaning, filter changes, fire extinguishers, lighting). • Oversee the demolition and build-out of new and existing spaces. Including items such as Coordination of after-hours office maintenance, cubicle builds, and electrical drops with vendors. • Manage office budgets and expenses, track expenditures, and identify cost-saving opportunities. • Order and maintain office furniture and equipment. • Serve as the primary contact for office security. • Collaborate with HR on employee campaigns, new hire onboarding, seating arrangements, new hire desk setup, and employee offboarding activities related to desk/office space. • Serve as the point of contact for the US-based travel program. Knowledge, Experience, and Requirements • Proven experience as an Office Manager or in a similar role, with a successful track record in managing office operations. • Progressively responsible administrative experience, with at least four(4) years of people leadership and office management experience. • Demonstrated leadership skills, including coaching for results and the ability to convey a sense of purpose and motivate others. • Professional presence and acumen, with high standards of professionalism in behavior and manner, including vendor and employee interactions. • Insatiably curious, with a desire to ask questions to understand the needs versus the wants. • Experience in budget management and vendor relations. • Proficiency in Microsoft Office, Teams, and other web applications. • Exceptional interpersonal skills with an upbeat, can-do attitude; friendly and professional demeanor. • Responsible time management skills with a creative and problem-solving personality. • Strong desire to assist others and deliver excellent customer service. • Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines. • Ability to take initiative, exercise discretion and judgment. • Highest level of integrity required for managing confidential office issues. • Exceptional communication, listening, and interpersonal skills to interact with vendors and employees at all levels. • Ability to anticipate needs, prioritize responsibilities and handle changes proactively. **This description outlines the primary duties and responsibilities and is not designed to be a comprehensive listing of duties, or responsibilities. Disclaimer: Compass is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law. As a Culture First organization, we prioritize maintaining a work environment where employees can excel both personally and professionally. Every day, we uphold our four Core Convictions: 1) Humility In, Pride Out, 2) Actions and Words are One, 3) Continuous Improvement of People, Processes, and Systems (and yes, we put People first for a reason), and 4) We Ask Why to Understand the Needs versus the Wants. Compass is unwavering in its commitment to cultivating an inclusive culture that celebrates and values diverse insights and perspectives. Our rocket ship to success requires talents from various backgrounds, perspectives, and abilities. We ensure that individuals with disabilities are offered reasonable accommodation throughout the job application, interview process, and in potential roles to perform crucial job functions. Our dedication to our core convictions and key principles remains steadfast as we provide companies with a secure place to plug in. Discover more about us at our website: Compass Data Centers. Benefits: Medical | Dental | Vision | Voluntary | 401K | Unlimited PT
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